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BARLING MAGNA PARISH COUNCIL
CHAIRMAN:
Mr J Allen,
Montana,
Barrow Hall Road,
Barling, Essex.
SS3 0QW.
01702 218882
AGENDA
YOU ARE HEREBY SUMMONED TO A MEETING
THE ANNUAL GENERAL MEETING
OF THE BARLING MAGNA PARISH COUNCIL
TO BE HELD AT THE BARLING MAGNA PARISH HALL
Little Wakering Road, Barling
( Following the Annual Parish Meeting at 7.30pm )
THURSDAY12thMAY 2010.
1. Election of Chairman for 2011-2012.
iTo receive nominations for the post of Chairman.
iiChairman to sign the statutory Declaration of Acceptance of Office.
2.All Councillors to sign the statutory Declaration of Acceptance of Office.
3.To Record the Members Present:
4. Apologies and reasons for absence:
To be received by the Clerk in person via: email, letter and telephone.
5. To Receive Declarations of Interests:
Councillors to sign and return their declarations of interests.
6.Election of Vice-chairman.
iTo receive nominations for the post of Vice Chairman.
iiVice-chairman to sign the statutory Declaration of Acceptance of Office.
7.To receive the Agreed Minutes of the AGM of 13 May 2010.
To discuss Matter Arising:
8. Standing Orders:
To discuss:
9. Financial regulations:
To discuss:
10. The Council Risk Assessment:
To discuss:
11. The Complaints Procedure:
Clerk’s report:
12.Freedom of Information Act: To discuss:
13.Representatives on Outside Bodies 2011-2012:
BarlingMagnaMillenniumWildlifePark Working group.
i( 3+ members ) Cllrs:
iiTo receive a nomination for the above Chairman:Councillor:
iiiPublic members: x 3Mr/Mrs/Mss
Village Hall Management Group.
i( 3 members) Cllrs:
iiTo receive a nomination for the above Chairman:Councillor:
Health and Safety Committee:( 4 Members + 1 public member) Cllrs:
Village Sign Committee: ( 3 Members ) Cllrs:
Crime Prevention. ( 2 members ) Cllrs:
Footpath Rep. ( 1 member ) Cllr:
Internal Audit. ( 3 Members ) Cllrs: Chairman ( Ex Officio )
Planning Quorum. ( 3 Members ) Cllrs: Chairman ( Ex Officio )
Play Space. ( 3 Members ) Cllrs: Chairman ( Ex Officio )
Rochford Hundred Association of Local Councils.
( 2 members ) Cllrs:
Sea Wall Defence. ( 1 member) Cllr:
Transport. ( 1 member) Cllr:
Roach Group:.(? members)Cllrs:
East Area Committee(1 member)Cllr:
Standards Board Representative.Cllr:
Village Sign Committee: Cllrs:
Village Hall Trustees. All serving Councillors and Representatives of the Hall Users.
14. Dates and Times of Meetings:
To agree frequency and timing of meetings 2011-2012.
15. Public Forum: ( 5 min per person only )
Councillors, Guests, visiting Ward/County Councillors and questions from members of the public.
16.To Receive the Minutes of the Parish Council Meeting of 14th April 2011.
17.Matters Arising(not included on the Agenda)
i(Minute 295/i) Security patrol on the haul road.
To report misuse of the haul road, ring security Mobile Number 077699 70784 (24hrs / 7days week).
ii(Minute 323/ii) Website.
The Clerk’s report:
iii(Minute 323/iii) Alleged cancellation of the Sutton Ford/PurdeysBridge works.
The Clerk’s report:
iv(Minute 323/vi) Chairman’s and Citizen of the Year board
The Clerk’s report:
v(Minute 338) Double yellow lines around the Church Road to LWR corner.
The Clerk’s report:
18.Parish Plan Public Meetingand the forward advertising of Thursday 7th July 2011 at the Village Hall.
Clerk’s report:
19.Village Sign Committee:
Councillor reports:
20.Playspace. Mr Pitts report:
21.Planning.
iNew applications:
iApplication no 11/00208/FUL Little Wakering Hall, Barling
(Installation of 8 No. Lights to Perimeter Fence of Ménage Approved under 11/00039/FUL
iiAppeals:
iiiDelegated and Development Committee Planning decisions:
ivAlleged Planning Contraventions: To discuss:
22.The Village Hall Committee Next meeting on 17th May 2011at 7 pm at the Village Hall,
iCouncillorsurgent interim reports:
iiBarling Quiz Night Saturday 14 May at 7.00pm.
23.H&S Advisory Committee (Councillors: and Mr C Wood).
iCouncillor’s reports:
iiH&S equipment list, Clerk’s report:
24.The Wildlife Park Committee Next meeting on 17th May 2011 following the Village Hall Meeting.
iCouncillor urgent interim reports:
iiClerk’s urgent interim report: Dog bin collections
25.Correspondence.
i To receive a e/letter April 2011 from Monitoring Officer, RDC re: Dispensation for Council and Village Hall.
iiTo receive a e/letter April 2011 from BarlingMagnaPrimary Schoolre: Gift to the Children.
iiiTo receive an email May 2011 from Cllr Mrs J Bulman re: Fund raising, Royal Wedding and Diamond Jubilee.
ivPublications and General Information inc: EALC County Update and Bundles, Making the Links, Fieldwork, Bus timetables, Bus Maps, Meetings open to the Public, etc.
26.Finance.
iTo receive a Financial Statement for the period ending April 2011.
iiTo receive the Clerk’s Annual Audit (31st March 2011) progress report.
iiiTo receive an Invoice May 2011 from Mr Pitts re: 306905 general maintenance/bus shelter repairs(£ 237-00).
ivTo receive an Invoice May 2011 from Mr Pittsre: 306906 General green maintenance (WL)(£ 145-00).
vTo receive an Invoice May 2011 from B Summerfieldre: (HMRC) NIC 2010-2011(£ 489-00).
viTo receive an Invoice May 2011 from B Summerfieldre: GWCA Newsletter(£ 130-00).
viiTo receive an Invoice May 2011 from B Summerfield re: Staples Laser cartridge and desktop stapler(£ 82-86).
viiiTo receive an Invoice May 2011 from B Summerfield re: Planning container condition discharge (WL)(£ 42-50).
ixTo receive an Invoice May 2011 from Ernest Doe re: 896387 Chainsaw/brushcutter (WL)(£ 754-44).
xTo receive an Invoice May 2011 from Screwfix Account re: H&S items for WildLifePark (WL)(£ 404-78).
xiTo receive an Invoice May 2011 from Mr C. E. Stewart re: Groundwork for Base, etc at (WL)(£ 550-00).
xiiTo receive an Invoice May 2011 from Essex Playing Fields re: annual subscription(£ 25-00).
xiii To record the payment April 2011 to Mr Pitts re: 306901 general maintenance/bus shelter repairs @ £ 242-00.
xivTo record the payment April 2011 to Mr Pitts re: 306903 MH road side and upper paths (WL) @ £ 100-00.
xvTo record the payment April 2011 to EALC re:1010 Annual Subscription 2011-2012 @ £353-17.
xvi To record the payment April 2011 to A&J Lighting re: 23457 Street lights @ £124-74.
xvii To record the payment April 2011 to Mr B Summerfield re: Postage stamps (pre price rise) @ £79-44.
xviii To record the CANCELLED payment April 2011 to HMRC re: P32 PAYE NICs 2010-2011 @ £Paid by the Clerk.
xixTo record the payment April 2011 to Mrs I Knight re: General expenses(WL) @ £133-98.
xxTo record the payment April 2011 to system23 Limited re: second part Website setup @ £144-00.
xxiTo record the payment April 2011 to Mr T Golab re: General tree ties etc @ £90-00.
xxiiTo record the payment April 2011 to Mr J Allen re: Representing BMPC at Civic Dinner @ £37-00.
xxiiiTo record the HSBC bank statements for April 2011 @ £30,000-00.
xxivClerk’s information re: HSBC interest bearing accounts:
xxvCouncillors to resolve all payments, the monthly financial statements, transfers and countersign cheques.
Proposed by Councillors ……………….., seconded ………………….. and agreed by all.
27.Report from Members on Outside Bodies. To receive verbal reports:
iMonthly Crime report:
ii Flood Watch report:
28.East Area Committee
To receive the Minutes of 10th March 2011.
Next Meeting 5th October 2011.
29.The Roach Group
The next Meeting is called for Tuesday 5th July 2011 at Barling Village Hall at 7.30pm.
30.RHALC
Councillor reports:
31.Streetlights:
Councillor reports:
32.Highways/Transport/P3:( Individual and PC complaints to ).
Councillor reports:
33.Items from Councillors. For exchange of information and placement on the next Agenda only.
Items:
34.Private and Confidential:
Pursuant to the provision of Section 1000(a) of the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985, the press and public be excluded from the meeting for consideration of the following item of business on the grounds that it contains information defined as exempt in Part 1 of Schedule 12a of the Local Government Act 1972, as detailed.
The Village Hall report:
Barling Citizen of the Year 2010-2011.
35.Date and time of the next Parish Council Meeting.
To agree: 9th JUNE 2011 7.30pm
at the Village Hall, Little Wakering Road, Barling Magna.
May2011. Mr B Summerfield.
BMPC Clerk.
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