WOW Program and Marketing Packet
Submissions: Please email all information from this packet and the finance worksheet together to , , . All forms must be submitted simultaneously for committee review before the program is brought to the full board.
Program Committee
Event Title: ______
Contact Name(s), Phone, Email: ______
______
Date(s) and times of the event: ______
Event location/street address: ______
Please describe the event:
How many people do you anticipate will attend this event? What ages?
Will the event require Police Coverage? Porta-Pottys? how many
Is there an admission fee for this event? If so, how much is it?
Will you need the cash box and petty cash? If so how much/denominations:
Does the location of the event have insurance coverage for the day of the event?
Have the artists signed and returned a contract for the event?
Will there be alcohol or food at this event?
Have you secured proper insurance to serve alcohol? Food?
Have you secured licensing through the city? Entertainment Food Alcohol
Marketing Committee
Who is the artist(s), event, or program that you want to market?
______
What will take place?
______
Is the event ticketed? If so, how much do tickets cost and where can they be purchased?
______
Why is this important to the community and WOW?
______
Who is supporting the event (sponsors and partners)? Please provide logos in hi-res .PNG or .AI.
______
What artwork, logos, or pictures do you have for the event? Please provide in hi-res image files.
______
What deliverables have been promised? What is the deadline?
______
______
Timeframe:
If the information is received by the marketing committee before the following deadlines you will receive…
(Please note that the budget may not allow for some of the items below, that is up to your committee to allocate money or make arrangements for paid items)
8 weeks / 4 weeks / 2 weeksAdvertisement on Website / Advertisement on website / press release if event does not interfere
with another scheduled event
Press release / press release / fb event
graphic design work / fb event / 2-3 posts on social media
printing / event in newsletter if timing allows
fb event / 2-3 posts on social media
*your event in newsletter /
4-6 posts on social media
*the newsletter is something we need to develop