TATA INSTITUTE OF FUNDAMENTAL RESEARCH

Homi Bhabha Road, Colaba, Mumbai – 400 005.

A Deemed University

Telephone :+91-22-2278 2316/2510 Email :

Purchase Fax : +91-22-2280 4566 :

Website:

PUBLIC TENDER NO.: TFR/PD/CM10-014/PUB FOR SUPPLY OF HELIUM GAS (CERTIFIED PURITY 99.995%) AS PER OUR ATTACHED SPECIFICATIONS AND CONTRACT CONDITIONS AT TIFR, COLABA, MUMBAI 400 005

CLOSING DATE AND TIME : 07.06.2010 AT 1300 HRS.

TENDER WILL BE OPENED ON : 07.06.2010 AT 1400HRS

TENDER FEE: Rs. 500/-

COST OF TENDER: Approx. Rs. 55 Lakh

TYPE OF TENDER: TWO PART

EMD : RS. 25,000/-

TENDER TO BE SUBMITTED IN THE SEALED ENVELOPE WITHIN THE DUE DATE AND TIME DULY SUPERSCRIBED WITH THE TENDER NO. AND DUE DATE.

Both Technical Bid (Part A) and Commercial Bid (Part B) to be submitted within the due date and time in separate envelopes and marked on top as either Part A or Part B. These two sealed envelopes should be further put in one Master Envelope superscribed with the Tender No., Due Date in Bold Letters.

Please see attached sheet for conditions of tender.

P. S. MURTHY

Purchase Officer

TFR/PD/CM10-014/PUB

Item :Helium gas (Certified purity 99.995%).

Quantity:10,000 to 20,000 Standard Cubic Meters of helium gas to be supplied over a period of 18 months from the date of placing the order & as and when needed by the Institute.

Installments:Installments of supply shall be from 300 to 900 Standard Cubic Meters

  1. The supply may have to be either in Institute quads or in the supplier’s quads. In case, the supply is in the supplier’s quads, the gas shall normally be decanted in about three weeks time. Rental or detention charges for the quad are not envisaged for the above period.
  1. The offer may mention the quad flushing charges whenever we request for purging of our Institute’s cylinders with pure helium gas.
  1. Transport and handling: The supply is to be made at the institute’s Colaba premises in the installments mentioned above. The institute will not provide facilities of handling and transport. Transportation on both ways plus loading and unloading at the Institute has to be arranged by the suppliers at their own cost and risk. This is an essential and integral requirement of this tender.
  1. The offer should accept the validity of contract, if placed, for a period of 18 months from the date of release of purchase order. For the technical acceptance of the tender, the offer should comply this clause.

5.A signed purity certificate or analysis report must accompany with each and every supply of helium gas with the certification of hydrogen content being less than 1 ppmv.

6. Method of determining the quantity of gas supplied must be indicated. For example, please mention chargeable quantity for a typical cylinder of 50 liters WC, with 200 Bars at 27 degrees C

7. (a) The offer must indicate the frequency of availability and minimum notice

period to get a particular installment of helium gas.

(b)The offer must indicate the type of quantities handled by the suppliers in last

two years.

(c)The offer should have a validity of at least 90 days from the date of opening the tender

8.A list of the DAE/other Government organizations served by the suppliers satisfactorily during the last two years must be given as a reference.

9. Apart from basic price, the offer must also clearly specify all other applicable charges, such as the present rate of taxes and duties applicable to this tender and not merely state “Taxes extra as applicable”, “Transportation extra as required” delivery ex-works” etc. Mentioning of Total Landing cost inclusive of all taxes, duties, transportation, handling etc is preferred.

10. It is essential to respond to all the above clauses of this tender.

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TATA INSTITUTE OF FUNDAMENTAL RESEARCH

(Deemed University)

National Centre of the Government of India for Nuclear Science and Mathematics

HOMI BHABHA ROAD, COLABA, MUMBAI – 400 004

(PURCHASE SECTION)

Terms and Conditions

  1. PART “A” (Technical Bid) consisting of Technical Bid & Commercial Terms and PART “B”(Commercial Bid) consisting of only Price shall be submitted in separate sealed envlopes duly superscribed with the tender enquiry number, and the due date in bold letters, addressed to the Purchase Officer, Tata Institute of Fundamental Research, Homi Bhabha Road, Colaba, Mumbai – 400 005. The envelopes should be clearly marked on top as either PART “A” or PART “B”. The two sealed covers should be further put in a master cover superscribed with the Tender Enquiry No., Due Date in bold letters,addressed to the Purchase Officer, Tata Institute of Fundamental Research, Homi Bhabha Road, Colaba, Mumbai – 400 005. The sealed master envelop has to be delivered by hand/courier at the security Gate Officer of TIFR on or before 13.000 hrs on the due date specified. The technical bid will be opened in the presence of attending tenderers at 14.00 hrs on the due date in the Purchase Section.
  1. In case the PART ‘A’ and Part ‘B’ bids are not sealed in separate envelopes the tender will be rejected.
  1. The technical bid should not contain any indication of the price.
  1. After scrutiny of Technical Bids, Commercial bids of only those who are shortlisted on technical basis will be opened at on later date. The opening date, time and venue will be intimated to the technically successful bidder.
  1. Tender Forms can be obtained from the Purchase Section on payment of the tender fees (non-refundable) of Rs.500/- by cash/Demand Draft in favour of Tata Institute of Fundamental Research, Mumbai, to the cashier, Accounts Department on any working day between 11.00 a.m. to 12.30 p.m. and 1.00 p.m. to 3.00 p.m.
  1. The firm who wishes to download the specifications, terms and conditions may do so. While submitting the quotation, a DD of Rs.500/- for each tender drawn in favour of Tata Institute of Fundamental Research, Mumbai may please be enclosed along with Technical Bid. Foreign Suppliers prepare advance cheque for US$100/-.
  1. Quotations must be valid for a period of 180 days from the date of your quotation.
  1. Tenders containing correction, overwriting will not be considered.
  1. Tenderer should sign on all the pages of the technical bid and the price bid.
  1. Offer should be on the basis of Ex-works, duly packed airworthy.
  1. If equipment offered is to be imported, arrangements for import will be made by us.
  1. Tenders who do not comply with any of the above conditions are liable to be rejected.
  1. The Institute shall be under no obligation to accept the lowest or any other tender received in response to this tender notice and shall be entitled to reject any tender without assigning any reason whatsoever.
  1. We reserve the right to place the order for part/reduced quantity than what is specified in the tender.
  1. Our standard Payment terms are as follows:

- Up to maximum of 90% against shipment of the equipment/materials (through Letter of Credit)

- Balance 10% of the order value will be released on receipt, installation, commissioning and acceptance of the equipment/machinery.

In case any supplier wants advance payment for mobilization the same can be released on submission of bank guarantee for the equal amount valid till the date of shipment of the equipment/material.

  1. As per CVC guidelines No Agency commission will be paid by TIFR
  1. EMD – by Demand Draft / Pay Order in favour of Registrar, TIFR payable at Mumbai

and should be enclosed to technical bid.

PURCHASE OFFICER