Rain CII Carbon LLC
SALARIED POSITION DESCRIPTION
Position Title:
Human Resources Generalist / Employee: / Date Prepared:
04/23/2014
Department:
Human Resources / Type of Action:
New Position
Revised Position / Non-Exempt
Exempt
Location:
Covington, LA / Other: (explain) / Page 1 of 2
I PURPOSE
State major objective; fundamental reasons for existence of the Position.
II POSITION DEMANDS
Education requirements, experience level, and special skills required for fully acceptable performance.
III WORKING RELATIONSHIPS
To whom the Position reports. Supervision of others. Internal and external contacts.
IV ACCOUNTABILITIES & MEASURES
Describe in order of relative importance. Indicate tangible measures for each accountability. / Please number the paragraphs to correspond with outline in left margin.
I. PURPOSE: Coordinates and Administers Human Resource Functions including Employee Relation and HR Data Maintenance: new employee onboarding and personnel file creation, random drug and alcohol testing program, and service awards program, headcount and turnover, Outlook entries, and HR file archives; Miscellaneous Benefits, Claims, and Invoice Administration: COBRA, Medicare Part B, workers’ compensation claims filing, retiree pension calculations, form 5500-preparation assistance, HR payables/receivables processing, retiree benefits plans and premium payment collections and compliance with HIPAA regulations; Other Duties: maintenance of applicable HR procedures; and Other Projects as Requested. Provides backup relief to the Payroll Administrator position. Serves as a member of the Receptionist Relief Team. Recruits, interviews and assists with selection of employees to fill vacant positions. Assists with immigration status/visa processing as necessary. Maintains records of personnel transactions, such as hires, promotions, transfers and terminations..
II. POSITION DEMANDS: Five years general business experience, two years human resources experience or equivalent in work experience. A Bachelors Degree in business with Human Resources emphasis is preferred. Requires good interpersonal, organizational, clerical, communication, planning/time management, and general math knowledge. The ability to interact with several different management levels, departments and plant locations, and offer a high degree of customer service to external and internal customers. The proven ability to make quick decisions independently is also required.
III. WORKING RELATIONSHIPS: Reports directly to the Director of Human Resources. Communicates with all employees, management, and outside business contacts.
IV. ACCOUNTABILITIES & MEASURES
Employee Relations and HR Data Maintenance:· New hire on-boarding. Measures include appropriate and timely introduction of new employees to Rain CII culture and complete timely file creation.
· Ensure all employees have a current job description, as required by our Quality system. Measures include all employees have a current job description.
· Maintain headcount and turnover spreadsheet. Measures include accuracy of spreadsheet.
· Service awards distribution and inventory management. Measures include accuracy and timeliness of awards and letters to employees.
· Maintain employee information In Outlook for HR use. Measurement includes accuracy and timeliness of updates.
· Maintenance of HR archive files – measures include timely destruction of files and organized storage.
· Administer the Random Drug Testing Program – measures include timeliness of testing employees; testing done with minimal assistance from the facilities; appropriate scheduling of employees and on or off-site testing. Appropriate and timely distribution of random alcohol and drug testing training offered by DISA (the program provider).
Miscellaneous Benefits, Claims, and Invoice Administration:
· COBRA administration, including coordination with outsourced COBRA vendor and keeping up to date on government related COBRA mandates. Measures include accurate and timely communication with outsourced COBRA vendor.
· Medicare Part B administration. Measures include timely and accurate communication with Accounts Payable regarding Part B payments to active employees over the age of 65.
· Workers’ compensation claims filing. Measures include timely filing of workers’ compensation claims and processing of invoices and other related communications.
· Retiree pension calculations, balance monthly pension accounting statement, and process quarterly pension contributions as directed by the actuaries. Measures include accurate calculations, timely balancing of accounting statement, and timely processing of pension contributions.
· Process hourly and salaried retiree insurance premium payments, ensuring payments are received on time (or retiree is removed from the plan due to non-payment. Measures include timely processing of payments and accurate enrollment/disenrollment.
· Process various HR related payables and receivables. Measures include timeliness of invoice and payment processing.
· Provide backup support for the Payroll Administrator tasks. Measures include accurate and timely processing of payroll and other tasks as required.
Other Duties:
· Maintenance of applicable HR procedures includes ensuring that the policies as related to the HR Generalist position are kept up to date as changes occur.
· Recruiting, selection, hiring, and retention of U.S. personnel. Measures include number of interviews conducted, zero judgments against the company relative to charges of unfair employment practices and number of successfully retained personnel.
· Provide prospective employees with information about policies, job duties, working conditions, wages, and employee benefits. Measurement includes ability to consistently and accurately relay company information to prospective employees.
· Maintain records and compile statistical reports concerning personnel-related data such as hires, transfers, promotions, resignations, terminations, and retirements. Measurement includes accuracy and timeliness of reports.
(This Position Description reflects the general level and nature of the Position. It is not intended to be all-inclusive.)
1. Incumbent Name/Date / 2. Originating Supervisor/Date / 3. Facility Manager/Date
4. Department Head/Date / 5. Human Resources/Date / 6. President/Date
V:\PRIVATE\HR\A - GENERAL HR\Job Descriptions\Job Descriptions - CURRENT FILE\A. Blazek - HR Administrator - Updated 12-28-2012.docx
Form SP4.18/01 Revision: 0 Revision Date: January 3, 2000 Approved: /s/S.P.Doublet