1. The Standing Disposal Committee recommends that henceforth the store return slips (form for declaring a store as surplus/obsolete/unserviceable) will not be entertained through circulation. All such return slips complete in all aspects should be forwarded to the Convener of the SDC and he will place it to the committee and SDC shall meet at least once in every two months time period other than emergency.
  1. All the store return slips(form for declaring a store as surplus/obsolete/unserviceable) need to be countersigned by the concerned Head of Division.
  1. The store return slips (form for declaring a store as surplus/obsolete/unserviceable) must mention the name , model no.,sl.no., budget head ,quantity, year of purchase etc. of the equipment and all the spares, components and accessories. It shall be the responsibility of the official to return all the related spares and accessories along with the equipment.
  1. While transferring the assets/equipments to others, the transferees shall ensure that they receive all the spares, accessories etc. along with the equipment as entered at the store inventory.
  1. The SDC also gone through the existing store return slips (form for declaring a store as surplus/obsolete/unserviceable) as enclosed at Annexure-A and recommends that the same should be type written without any cut or overwriting.

PAGE 1/2

Annexure-A

CSIR-INSTITUTE OF MINERALS & MATERIALS TECHNOLOGY

BHUBANESWAR-751 013

FORM FOR DECLARING A STORE AS SURPLUS/OBSOLETE/UNSERVICEABLE

Division:Section:

Sl No / Description of stores / Quantity / Issue Voucher No & date/PIR ref. / Date of Purchase / Cost of the item/equipment/ instrument / Stock Page Ref. / Budget Head

1.0Certified that the items referred above is in working order but is no longer used by me/my division. The items may be declared as SURPLUS.

2.0Certified that the item referred above has become outdated technically and is not useful within the laboratory. The replacement parts are also not available for its repair and so same may be declared as OBSOLETE.

3.0Certified that the item above has lived a normal life of ______years and become UNSERVICEABLE due to normal wear & tear. The item is beyond economic repair and thus may be declared as UNSERVICEABLE.

4.0Certified that the above items do not contain any hazardous or toxic material/equipment /Instrument etc. that can not be disposed through auctioning process.

5.0Certified that the equipment/ instrument/item is returned to Stores along with all the components, spares, accessories etc. Nothing has been kept with the undersigned.

Indentor HOD PL ( NAME, SIGNATURE) ( NAME & SIGNATURE) ( NAME& SIGNATURE)

Standing Disposal Committee

The material in question has been inspected by us and found to be surplus/obsolete/unserviceable due to its normal wear & tear. The committee recommends for following course of action for its disposal.

1. By gift of Education Institute within the State.

2. By Transfer to other CSIR Labs.

3. By Public auction.

4. By Limited tendering.

5. By Press tendering.

6. E-auction

Convenor Member Member S.O(S&P)/SPO F & AO COA Chairman

PAGE 2/2