Bysigningthisdocument, [clicking “I Agree” on our website,] or otherwise indicating your assent in writing, youagreetothetermsandconditions set forth in this document.[Insert agent or operator’s full legal name](“we”or“us”)is providingthetripdescribedornamedinourReservationForm(the“Tour”).ThesetermsandconditionsapplytotheTourandtheprogram/itineraryfortheTour.

  1. RESERVATIONSANDPAYMENTS:Anon-refundabledepositof %ofthetotalTourcost,alongwithacompletedandsignedReservationFormandCreditCardAuthorizationForm(ifpayingbycc)arerequiredinordertoconfirmyourreservation.Uponreceiptoftheseformsandyourdeposit,wewillconfirmyourtrip. This Agreement, the signed Reservation Form, and the signed Credit Card Authorization Form, are all part of your agreement with us.

ThebalanceofyourTourcostisdue dayspriortodeparture.

  1. TRIPPROTECTIONOFFERANDWARNING:Dependingonthedestinationtowhichyouaretraveling,purchasing(atminimum)MedicalEvacuationcoveragemayberequiredasaconditionofbooking.Wealsoadvisethatclientspurchaseatravelprotectionplantocoverallnon-refundabletripexpenses. Ifyoudecline,youwillpersonallyassumefullresponsibilityforanyfinanciallossassociatedwithyourtravelarrangements,andyoucouldloseyourtravelinvestmentand/orhavetopaymoremoneytocorrectthesituation. Forexample,youwillsufferalossif: (i)yourflighthasbeencancelledandyourhotelandtoursarenonrefundable;(ii)youneedtocancelyourtripduetoillness;(iii)ahurricane,volcanoorearthquakeoccurswhiletravelingandyouarestranded;(iv)yourcruiseline,airline,ortouroperatorfilesforbankruptcy,unlessyouhavepaidbycreditcard;(v)aterroristincidentoccursatthedestinationyou planned on visiting; (vi) you have a medical emergency in a foreign country and need medical attention orevacuation;(vii)yourbagsarelostandyourmedicationisinthem,andyouneedtohaveanemergencyprescriptionfilled;or(viii)yourpassportandwalletarestolen,andyouneedemergencycashandareplacementpassport.
  1. CANCELLATIONANDREFUNDPOLICY:Ourcancellationchargesarebasedonthestringentpaymentpoliciesofoursuppliersoflocalservicesandthereforerepresentareasonableestimateofourloss.[Name of agent or operator]willworktoreceiverefundsforanyunusedservices,butwecannotguaranteerefunds,andyouwillberequiredtopaythecancellationchargesregardlessofoursuccessinobtaininganyrefundsforyou.Cancellationchargesareexpressedasapercentageofyourtotaltripcost(excludingcommercialairfare)andalsodependonthedayyoucancelandthedayofyourscheduleddeparturefromyourhome.Ourcancellationchargesareinadditiontowhatevertheairlinemaychargeyou.The cancellationchargeschedule is set forth on the Reservation and Credit Card Authorization Forms.

Wemustreceiveyourcancellationnoticeinwritingbyemail,fax,orovernightcourier,andyourcancellationdatewillbethedatewereceiveyournotice.YourdecisionnottoparticipateontheTourduetoStateDepartmentwarnings or advisories,fearoftravel,orthelikewillbedeemedacancellation.IfaflightorotherdelayforanyreasonpreventsyoufromjoiningtheTourontheTourstartdate,youwillbeconsideredano-show,andwecannotprovideafullorpartialrefundorcredittoward afutureTour,butyoumayjointheTourlateifyouwish.

Commercialairlineticketsmustbepaidinfullatthetimeticketing.Airlinecancellationchargesaresetforthontheinvoice.

  1. COMMERCIALAIRLINESERVICE:Airfarecostsandavailabilityaresubjecttochangeatanytimepriortopayment.Evenafteryouhavepaid,Tourswithscheduledairtransportationwith,to,orfromtheUnitedStatesairlinearesubjecttosupplementalpriceincreasesthatmaybeimposedbythesupplierand/orgovernment.Byagreeingtothesetermsandconditions,youconsenttoanysuchpriceincrease.[Name of agent or operator]willnotchangeyourrequestedseatassignmentsoncommercialaircraftswithoutpermission.However,airlinesoftenchangeseatassignmentstosatisfy theirloyaltymembersorbecauseofequipmentchanges(aircrafttype).[Name of agent or operator]isnotnotifiedofthesechangesinadvance, andoftenclientsarenotmadeawareofthesechangesuntiltheyarriveattheairport.[Name of agent or operator]cannotbeheldresponsibleforseatassignmentchangesmadebytheairline.Frequentflyerprogramsareprivateagreementsbetweenairlinesandpassengers. [Name of agent or operator]cannotbeheldresponsibleformileagediscrepanciesinvolvingairline/loyaltyrewardprograms.
  1. OTHER PRICEINCREASES: Destination countries increase their VAT taxes from time to time. Any such increases will be applied to your total due at the time of final payment. Prices are also subject to increase due to currency fluctuations.
  1. LIGHT AIRCRAFT FEES: Foralllightaircraftandcharteraircrafttransfersonyourupcomingtrip,expectincrementalfuelsurchargesbasedonthetimespentflyingandthepriceofoilatthetimeyoumakefinalpayment.Ifapplicable,thesurchargeswillbe applied to your total due at the time of finalpayment.
  1. BAGGAGE: Baggage is at owner’s risk throughout the trip. Airlines, buses, vans and other modes of transportation may all have weight and size restrictions on luggage. It is your responsibility to comply with all baggage restrictions
  1. PASSPORTS,VISAS, and OTHER ENTRY REQUIREMENTS: Internationaltravelrequiresapassportvalid6monthsbeyondyourintendedreturntraveldate.Inmostcases,youwillalsoneedtohavemultipleconsecutiveblankvisapageswithinyourpassport(thenumbervariesdependingonthedestination(s)).Manydestinationsalsorequirethatvisasbeobtainedpriortotravel. If one parent or guardian plans to bring a minor child without the other parent or parents, some nations have strict documentation requirements. Birth certificates may be required for children under 18. Some nations require proof of vaccinations for all travelers. Pleasespeakwithusifyouareunsureaboutthevisarequirementsforyourtraveldestination,butyouaresolely responsibleforcomplyingwithpassport,visa, and other foreign entryrequirements and vaccinations.
  1. OPERATORCANCELLATIONOR SUBSTITUTION:WewillmakecommerciallyreasonableeffortstokeeptheTourasithasbeenpublished or sent to you;however,thefinalTourmayvaryduetoavailabilityandfactorsbeyondourcontrol.Wemayinoursole discretionsubstituteservicessuchashotelsorgoodsofsimilarqualityforanyservicesorgoods.If aTouriscancelled,our liabilityislimitedtoafullrefundofyourpayments,andwewillnotbeliableforanyothercosts,damages,orrefundsofanykindforanyloss,delay,inconvenience,disappointment,orexpensewhatsoeverinsuchcircumstances.Ifforreasonsbeyondourcontrol,aTourinprogressmustbeinterruptedorcancelled,wewillingood faithconsiderrefundingaportionofthepricedependingonouractualcostsincurredcomparedtotheTour as it has been published or sent to you.
  1. OTHERTAXESANDFEES:Somegovernmentschargedeparturetaxesand/orfees.Thesefeesaretheresponsibilityofeachpassengertravelingtothedesignatedcountryandarenotincludedunlessstated.
  1. RESPONSIBILITY/LIABILITIES:Weactonlyinthecapacityofagentforthesuppliersofthetravelservicesnamedinyouritineraryorotherwiseprovidingservicesorgoodsinconnectionwiththe Tour(the“Suppliers”),suchasairlines,hotelsandotherlodgingproviders,localhosts,sightseeingtouroperators,buslines,carrentalcompanies,drivingservices,restaurants,andprovidersofentertainment.Weassumenoresponsibilityforanypersonalinjury,propertydamage,orotherloss,accident,delay,inconvenience, overbooking, default, strikes, orirregularitywhichmaybeoccasionedbyreasonofanyactoromissionofanyoftheSuppliersorairlinesprovidingflightstoorfromyourTour.Youassume fullandcompleteresponsibilityforallrisksoftravelandforcomplyingwithalllawsofthecountryintheItinerary.Youarealsoresponsiblefor respectingtheauthorityandfollowingthedirectionsofany and all guides duringaTour.WemayexcludeyoufromparticipatinginalloranypartoftheTourif,inoursolediscretion,yourcondition or behaviorrendersyouunfitfortheTourorunfitforcontinuationonce theTourhasbegun.Unfitnessmayinclude,withoutlimitation,anybehaviorthat,regardlessofitscause,isinappropriate oroffensiveorinterfereswiththedeliveryofTourservices,ormayconstituteahazardorembarrassment.Insuchcase,ourliabilityshallbestrictlylimitedtorefundoftherecoverablecostofanyunusedportionoftheTour. Shouldyoudecidenottoparticipateincertainparts oftheTourorusecertaingoodsincludedintheTour,norefundswillbemadeforthoseunusedpartsofthe Tourorgoods. You agree toindemnifyandholdusharmlessfromandagainstanycosts,damages,losses,orliabilitiesarisingoutofyouroryourcompanions’actionsoromissions.
  1. ASSUMPTIONOFRISKSANDRELEASE:Youunderstandandacknowledgethat,ifyouparticipateinactivitiesduringyourtrip,certainrisksanddangersmayarise,including,butnotlimitedto,theriskofaccidentsinremoteplaceswithoutaccesstomedicalfacilities,transportation,ormeansofrapidevacuationandassistance;thehazardsoftravelinginunsafeorpoliticallyunstableareasorunderunsafeconditions;thedangersofcivildisturbances,war, extortion,kidnapping,andterroristactivities; Tour activities that may involve increased risks including, but not limited to, gorilla trekking and walking safaris;dangersandrisksinherentinactivitiesinunderdevelopedcountries;dangersoflocallawenforcementactivity; attacks or bites by animals, pests, or insects; quarantine; epidemics; injury or death while on activities sponsored by lodging facilities or third parties; sickness; lack of appropriate medical care; or criminal activity.YOUDOHEREBYEXPRESSLY ASSUMEALLOFTHESERISKSANDDANGERS,ANDYOUDOHEREBYEXPRESSLYAGREETOFOREVERRELEASE,DISCHARGEANDHOLDUSANDOURAGENTS,EMPLOYEES,OFFICERS,DIRECTORS,ASSOCIATES,AFFILIATEDCOMPANIES, GUIDES, GROUP LEADERS,ANDSUBCONTRACTORSHARMLESSAGAINSTANYANDALLLIABILITY,ACTIONS, CAUSES OF ACTIONS,SUITS,CLAIMS,ANDDEMANDSOFANYANDEVERYKINDANDNATUREWHATSOEVERWHICHYOUNOWHAVEORWHICHMAYHEREAFTERARISEOUTOFORINCONNECTIONWITHYOURTRIPORPARTICIPATIONINANYACTIVITIESINWHICHYOUPARTICIPATE.
  1. FORCEMAJEURE:WeandourSuppliersassumenoresponsibilityforanypersonalinjury,propertydamage,orotherloss,accident,delay,inconvenience,orirregularitywhichmaybeoccasionedbyreasonofanymatterbeyondourorourSuppliers’exclusivecontrolincludingbutnotlimitedtoadelayorcancellationofaflightthatcausesyoutomissalloranyportionoftheTour,actsofGod,actsofgovernment,war,terroristacts,riots,disaster,weatherextremes,orstrikes.WehavenospecialknowledgeregardingthefinancialconditionoftheSuppliers,unsafeconditions,healthhazards,weatherhazards,orclimateextremesatlocationstowhichyoumaytravel. Forinformationconcerningpossibledangersatdestinations,werecommendcontactingtheTravelWarningsSectionoftheU.S.StateDepartmentat(202)647-5225or
  1. DISPUTE RESOLUTION:AnydisputerelatedtotheTourshallbegovernedby[insert state]lawwithoutregardtoconflictoflawsprinciples.[Option 1:Thefederalorstatecourts in[insert agent or operator’s home county],[insert state]shallbetheexclusiveforumforanylawsuitrelatedtotheTour,andyouconsenttothepersonaljurisdictionbysaidcourts.Youagreetopresentanyclaimsagainstuswithin30daysaftertheTourendsandtofile suit withinoneyearoftheincident,andyouacknowledgethatthisexpresslylimitstheapplicablestatuteoflimitationstooneyear.] [Option 2:Arbitration and Waiver of Trial by Jury: In lieu of litigation and jury trials, each of which is expressly waived, any dispute concerning, relating or referring to this Participant Agreement, the Tour, or our website shall be resolved exclusively by binding arbitration in [insert city and state], according to the then existing commercial rules of the American Arbitration Association before a single arbitrator. The arbitrator and not any federal, state, or local court or agency shall have exclusive authority to resolve any dispute relating to the interpretation, applicability, enforceability, unconscionability, or formation of this Participant Agreement, including but not limited to any claim that all or any part of this Participant Agreement is void or voidable. Youagreetopresentanyclaimsagainstuswithin30daysaftertheTourendsandtorequest arbitrationwithinoneyearoftheincident,andyouacknowledgethatthisexpresslylimitstheapplicablestatuteoflimitationstooneyear.]
  1. MISCELLANEOUS: Youherebyconsenttoouruseofpicturesorvideoofyouinourmarketingmaterialswithoutcompensation.Facsimiletransmissionofanysigneddocumentshallbedeemeddeliveryofanoriginal.Atourrequest,youshallpromptlyprovideanoriginaldocumentaswell.IfthereareanyconflictsbetweenthisParticipantAgreement,the ReservationForm,andyour program/itinerary,thisParticipantAgreementshallapply.Wereservetherighttodeclinetodobusinesswithanyoneonanon-discriminatorybasis.
  1. TRAVELERSNEEDINGSPECIALASSISTANCE:Wewillmakereasonableeffortstoaccommodatetheneedsofourtravelers;however,travelersneedingspecialassistancefortheirpersonalneedsmustnotifyusatthetimeofbookingforadeterminationofwhatassistancewecanreasonablyprovide.Incaseswherewecannotaccommodateatraveler'sspecialneeds,personsrequiringthisassistancemustbeaccompaniedbyacompanionwhowillberesponsibleforindependentlyprovidingtheneededassistance.Weregretthatwecannotprovidespecialindividual assistance totravelerswithspecialneedsforordinarydailyactivities,suchaswalking,dining,etc.andotherspecialneeds.InnoinstancewillweorourSuppliersphysicallyliftorassistparticipantsontoorofftransportationvehicles.
  1. MEDICAL PROXY: If you are unable to authorize your own medical attention and treatment, you authorize [name of agent or operator] or its subcontractors or agents to authorize medical attention and treatment on your behalf. You agree to hold harmless and release [name of agent or operator] from any liability for medical attention authorized by them, their subcontractors or agents on your behalf. [Name of agent or operator] assumes no liability regarding provision of medical care or evacuation services. Any of our staff or subcontractors who may provide or seek emergency medical care on your behalf may not have had formal medical or first aid training and are acting only as a good Samaritan.

Bysigningbelow,IherebyagreetothetermsofthisParticipantAgreementonbehalfofmyselfandthetravelingmembersofmypartyonwhosebehalfIampaying. If my party includes a person under 18, then I represent that I am that person’s parent or legal guardian. IagreenottoinitiateachargebackorrefundrequestthatisnotauthorizedbythisAgreement and to pay any and all legal fees incurred by [Name of agent or operator] in disputing any such claim for refund.

Signature: / Date:
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Please send me information on the travel insurance protection plan.
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