THIS REQUEST FOR PROPOSALS (RFP) IS THE EXCLUSIVE, CONFIDENTIAL, PROPRIETARY PROPERTY OF THE FHI DEVELOPMENT 360 (FHI 360). IT MAY NOT BE COPIED, TRANSMITTED, OR DISCLOSED BY ANY MEANS WITHOUT THE EXPRESS WRITTEN CONSENT OF FHI 360. BY ACCEPTING A COPY HEREOF, RECIPIENT AGREES TO USE THE RFP (AND ANY RELATED DOCUMENTS) SOLEY FOR RESPONDING TO THIS RFP, AND DESTROY THE RFP (AND ANY RELATED DOCUMENTS) UPON YOUR DECISION NOT TO RESPOND TO THIS RFP.
Request for Proposal (RFP)
RFP Title: Focus Group Implementation for Diabetes Prevention Lifestyle Change Program
Issued on: February 1, 2018
Proposal Deadline: February 19, 2018 at 05:00 PM Eastern Standard Time
Submission Format: Please submit all Proposal replies to Kaly Moot at
Overview
Beginning in April 2018, Medicare will begin paying for certain diabetes prevention lifestyle change programs that have been recognized by the Centers for Medicare and Medicaid Services (CMS) and the Centers for Disease Control and Prevention (CDC). The purpose of this FHI 360 project is to obtain feedback about CDC messages and information about this program, and whether these messages and information may encourage Medicare Part B beneficiaries to talk to a health care professional or contact a lifestyle change program to possibly join.
FHI 360 is requesting assistance with 12 focus groups, four in each of three locations in the U.S.: Memphis, Tennessee; Philadelphia, Pennsylvania; and Riverside, California. The applicant organization will recruit participants; collect (focus group facilitation) and analyze data; transcribe discussions; participate in discussions about findings; and handle all other logistical aspects of implementing the stated activities (e.g., facility rental, incentive payments, reporting) at the three locations, according to the parameters outlined below.
Description
The purpose of conducting focus groups with Medicare Part B beneficiaries is to explore participants’ thoughts on various messages and materials by asking participants to review the messages and materials and share their opinions. The focus groups discussions will help CDC to further develop messages to be used in print and online materials to reach Medicare beneficiaries with information about the lifestyle change programs and encourage participation.
Scope of Work
· Recruit and provide FHI 360 with a list of recruited participants who represent a mix of:
o Age (65-69 years and 70-75 years)
o Race/ethnicity
o Level of education
o Working and retired
o Prediabetes (diagnosed) and being at increased risk for type 2 diabetes without diagnosed prediabetes
· Conduct 12, 90-minute focus groups (eight respondents per group). Groups will be segmented by gender at each location:
Gender / Memphis, TN(4 groups) / Philadelphia, PA
(4 groups) / Riverside, CA
(4 groups) / Total
Male / 2 / 2 / 2 / 6
Female / 2 / 2 / 2 / 6
Total / 4 / 4 / 4 / 12
· Provide and collect consent forms from each participant.
· Provide professional moderation for each focus group.
· Provide and distribute incentives of $75 per focus group participant.
· Provide audio recording and transcription of each focus group.
· Provide remote viewing.
· Participate in planning discussions, post-group discussions and a discussion to talk about findings after the conduct of all the focus groups
Tasks/ Deliverables
1. Participation on calls with FHI 360 and/or the CDC
2. Draft activity implementation plan
3. Recruit focus group participants for each site
4. Facilitate focus group for each site
5. Record and provide video streaming of focus groups (real time)
Proposal Submission Requirements
All responses to this RFP must be submitted electronically and received no later than 05:00 PM EST Monday February 19, 2018 to Kaly Moot, in either Word or PDF format.
Offerors should read the following proposal instructions carefully. All interested offerors must provide the following:
A. A brief description of the organization, its capabilities, and its ability to implement focus groups.
B. Resume/CV of proposed focus group facilitator (single person)
C. Overview of past experiences recruiting and/or working with target population of 65+ year old individuals.
D. If available, overview of past experiences working in specified markets of Memphis, Tennessee; Philadelphia, Pennsylvania; and/or Riverside, California.
E. Budgets must be sufficiently detailed to demonstrate reasonableness and completeness and include a breakdown by scenario, type of cost, and unit value and quantity. Budgets should also include detailed line items. Offerors including budget information determined to be unreasonable, incomplete, unnecessary for the completion of the proposed project, or based on a methodology that is not adequately supported may be deemed unacceptable.
F. In the budget, the offeror must clearly show the cost to FHI 360 for services provided by the firm. Offeror should clearly show if those costs are calculated as a percentage of the value of the media buy or as a flat fee. If the fee is calculated as a percentage, offeror should indicate if the percentage charge is calculated on the gross or net value for the media time purchased. Please also explain how the fee will be calculated if the total value of the media buy changes from the specifications in this RFP.
G. Three references for a similar scope of work.
H. FHI 360 may contact bidders and/or their client references by phone or email for clarification of past media buys or other aspects of their work prior to the award. Please provide contact information with your submission.
I. Any additional considerations that you believe would provide added value to this work.
J. Your proposal should not exceed 5 pages in length. Additional pages to the proposal will not be reviewed. A cover page for the proposal and detailed budget will not be counted in the 5-page limit.
K. Completed Attachments: FHI 360 Vendor Certification form, IRS form W-9.
RFP Response Information
All inquiries and requests for information affecting this RFP must be submitted by e-mail to , no later than 05:00 PM EST Tuesday, February 6, 2018. Inquiries and answers to inquiries will be shared with all offerors on Thursday, February 8, 2018. FHI 360 will post all submitted questions, along with answers, to the procurement website directly (procurement.fhi360.org).
Criteria for Evaluation
Proposals will be evaluated and ranked by FHI 360 committee according to the conditions described in the evaluation criteria below, with a total overall maximum point value of 100:
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1. Focus group implementation strategy and plan (30)
2. Cost of recruitment and focus group facility services provided by the firm (25)
3. Successful past focus group implementation work of similar nature (25)
4. Client references (25)
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Selection will be based on “Best Value.” The subcontract shall be issued to the offeror with the highest combined technical and cost score.
FHI 360 will not compensate offerors for its preparation of its response to this RFP.
Award Date:
The anticipated award date of final selection is Monday, February 26, 2018 at 05:00 pm EST. (A subcontract will be issued to the chosen candidate once all pre-award documentation has been received, reviewed and approved by FHI 360)
FHI 360 Disclaimers
· FHI 360 may cancel the solicitation and not award
· FHI 360 may reject any or all responses received
· Issuance of the solicitation does not constitute an award commitment by FHI 360
· FHI 360 reserves the right to disqualify any offer based on failure of the offeror to follow solicitation instructions
· FHI 360 will not compensate any offeror for responding to solicitation
· FHI 360 reserves the right to issue award based on initial evaluation of offers without further discussion
· FHI 360 may choose to award only part of the activities in the solicitation, or issue multiple awards based on the solicitation activities
· FHI 360 reserves the right to waive minor proposal deficiencies that can be corrected prior to award determination to promote competition
· FHI 360 will be contacting each offeror to confirm contact person, address, and that bid was submitted for this solicitation
– END OF RFP –
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