Standard Letter of Offer to Tenure Earning Faculty
Moving Expenses
(New Employee)
, 20
Dear :
Upon the recommendation of the faculty and Chair of the , we are pleased to offer you a tenure earning position as at an academic year salary of at FTE. The appointment will commence on . Your appointment is subject to the Constitution and laws of the State of Florida and the United States, the rules and regulations of all applicable governing bodies of the University.
Commensurate with Policy # 0-615 this offer is contingent upon the successful completion of a criminal history background check. Upon signing this letter, you will receive an e-mail with instructions on how to initiate your background screen. If you do not initiate the background screen in a timely manner or if the results have not been received by the above listed start date, then your start date will be revised. Please note, if the results of the background screen do not meet the university's standards, this letter of offer may be revoked. You may review the University's Criminal History Background Check Policy at http://generalcounsel.usf.edu/.
Faculty at the University of South Florida are expected to be effective teachers, productive scholars, and to engage in University, community and professional service.
It is your obligation to report outside activity and conflict of interest under the provisions of Article 19, Conflict of Interest and Outside Activity of the USF-UFF Collective Bargaining Agreement (http://usfweb2.usf.edu/human-resources/pdfs/collective-bargaining/uff-agreement-2010-2013.pdf).
The University is issuing this contract in accordance with USF Regulation USF10-102, Personnel [Faculty] Recruitment, Selection, Appointment, http://generalcounsel.usf.edu/regulations/pdfs/regulation-usf10.102.pdf and Article 8, Appointment, of the USF-UFF Collective Bargaining Agreement. This employment offer and contract will remain in force unless otherwise specified. Depending upon the needs of the University and the availability of resources, supplemental summer appointments may be available.
One of the great advantages about working for the University of South Florida is our robust employee benefits program. Human Resources has prepared an online benefits orientation that will help to explain the offerings available and provide you with enrollment information. We strongly encourage you to view the presentation prior to your first day of employment. You will have 60 days from your date of hire to make elections for your health, life, and dental insurance coverage and 90 days for your retirement program. One of the benefits provided by the University is the selection to one of three retirement programs. You may review the list of all benefits offered to employees by visiting the HR website at http://usfweb2.usf.edu/human-resources/benefits/index.asp.
As key parts of the Affordable Care Act (ACA) go into effect as of January 1, 2014, federal law requires employers to provide notices to all active employees regarding new health insurance marketplace coverage options. The coverage offered through the Marketplace may not impact the benefits you may be eligible for through the University of South Florida. However, the notice should be carefully read, as it provides some basic information about the new Marketplace and employment-based health coverage offered by USF. We have attached the Marketplace Notice to this offer letter for your convenience.
At the University of South Florida, newly appointed faculty members holding the rank of are normally considered for tenure and promotion during the sixth year of continuous employment. You must achieve tenure no later than the end of your sixth tenure earning year. Should tenure be denied, you will be offered one additional year of employment. Information pertinent to tenure may be found in Article 15, Tenure, of the USF/UFF Collective Bargaining Agreement, currently in effect as well as USF Regulation USF3-004, Tenure, University Requirements, (http://generalcounsel.usf.edu/regulations/pdfs/regulation-usf10.105.pdf). Also, we are enclosing a copy of the current University Guidelines for Tenure and Promotion. Faculty holding the position of are members of the collective bargaining unit.
The USF/UFF Collective Bargaining Agreement (Article 6) prohibits discrimination against any employee based upon race, color, sex, sexual orientation, religion, national origin, age, military
status, veteran status, disability, political affiliation, marital status, or employee rights related to union activity as granted under Chapter 447, Florida Statutes. Claims of such discrimination by the University may be presented as grievances pursuant to Article 20, Grievance Procedure and Arbitration.
It would be appreciated if you would arrange for three official transcripts for all graduate coursework completed and certifying the highest level of degree to be sent to by . Final appointment is subject to verification of your credentials.
On or before your hire date you must go to the Human Resources (HR) Office located in the Student Services Building, Room 2172, to complete the necessary paperwork that will put you on the payroll. Your department will schedule an appointment for you. To expedite this process, please be prepared to:
· Provide documentation that establishes your identity and employment eligibility (in accordance with the Immigration Reform and Control Act of 1986). A list of acceptable documents for the I-9 form is attached.
· Provide your passport, I-94, visa and appropriate immigration support documents based on visa class, if you are a foreign national.
· Enroll in USF’s Direct Deposit program which is a condition of employment at the University. A voided check or a deposit slip is needed in order to complete the enrollment forms. If you do not currently have a bank account established, HR can provide you with information on available options.
On your first day, you may stop by the Campus Information Center (CIC) with your offer letter and pick up a temporary courtesy parking permit. The CIC is located on Leroy Collins Boulevard north of Fowler Avenue. You will be given directions to a facility where you may park and provided with information on obtaining a regular University parking permit.
The University conducts a New Faculty Orientation Program (http://www.acad.usf.edu/Resources/New-Faculty/) in August. New faculty members are expected to participate in this important event.
The University will pay your moving expenses up to 15,000 pounds as allowed by the State of Florida, subject to submission of appropriate receipts. Please contact in my office who will assist you in making moving arrangements. The movers will bill the University directly. Enclosed is a copy of the Moving Policy and Guidelines.
If you wish to accept this contract on the above terms, please sign the original copy where indicated and return it to Dean no later than . Your signature on this document shall not be deemed a waiver of the right to process a grievance with respect thereto in compliance with Article 20 Grievance Procedure and Arbitration.
We are enthusiastic at the prospect of your joining the faculty. Your background and qualifications will add unique strength to the Department and College, and hence to the University as a whole. We look forward to many years of collegial activity with you, and to our mutual growth and benefit.
Sincerely,
, Vice President
, Dean
College of
Ralph C. Wilcox
Provost and Executive Vice President
Date ______
I accept the contract on the above-stated terms and conditions.
______
Signature (Insert Candidate's Name)
HR Processing Information (please insert information)
· Department I.D.:
· Job Code:
· Position #:
· Supervisor’s Name:
· Supervisor’s Title:
· Supervisor’s Position #:
· Mail Point:
· Office Location:
· Office Phone Extension:
· Pay Distribution #:
Enclosure: T/P Guidelines
Acceptable Documents List
Moving Policy & Guidelines
LISTS OF ACCEPTABLE DOCUMENTS
Documents that Establish Both Identity and Employment Eligibility
1. U.S. Passport (unexpired or expired)
2. Certificate of U.S. Citizenship(Form N-560 or N-561)
3. Certificate of Naturalization(Form N-550 or N-570)
4. Unexpired foreign passport, with I-551 stamp or attached Form I-94 indicating unexpired employment authorization
5. Permanent Resident Card or Alien Registration Receipt Card with photograph(Form I-151 or I-551)
6. Unexpired Temporary Resident Card (Form I-688)
7. Unexpired Employment Authorization Card(Form I-688A)
8. Unexpired Reentry Permit(Form I-327)
9. Unexpired Refugee Travel Document (Form 1-571)
10. Unexpired Employment Authorization Document issued by DHS that contains a photograph(Form I-688B) / OR / LIST B
Documents that Establish Identity
1. Driver's license or ID card issued by a state or outlying possession of the United States provided it contains a photograph or information such as name, date of birth, gender, height, eye color and address
2. ID card issued by federal, state or local government agencies or entities, provided it contains a photograph or information such as name, date of birth, gender, height, eye color and address
3. School ID card with a photograph
4. Voter's registration card
5. U.S. Military card or draft record
6. Military dependent's ID card
7. U.S. Coast Guard Merchant Mariner Card
8. Native American tribal document
9. Driver's license issued by a Canadian government authority
For persons under age 18 who are unable to present a document listed above:
10. School record or report card
11. Clinic, doctor or hospital record
12. Day-care or nursery school record / AND / LIST C
Documents that Establish Employment Eligibility
1. U.S. social security card issued by the Social Security Administration(other than a card stating it is not valid for employment)
2. Certification of Birth Abroad issued by the Department of State (FormFS-545 or Form DS-1350)
3. Original or certified copy of a birth certificate issued by a state, county, municipal authority or outlying possession of the United States bearing an official seal
4. Native American tribal document
5. U.S. Citizen ID Card (Form I-197)
6. ID Card for use of Resident Citizen in the United States(Form I-179)
7. Unexpired employment authorization document issued by DHS (other than those listed under List A)
PART A: General Information
When key parts of the health care law take effect in 2014, there will be a new way to buy health insurance:
the Health Insurance Marketplace. To assist you as you evaluate options for you and your family, this notice provides some basic information about the new Marketplace and employment-based health coverage offered by your employer.
What is the Health Insurance Marketplace?
The Marketplace is designed to help you find health insurance that meets your needs and fits your budget.
The Marketplace offers "one-stop shopping" to find and compare private health insurance options. You may also be eligible for a new kind of tax credit that lowers your monthly premium right away. Open enrollment for health insurance coverage through the Marketplace begins in Oct. 2013 for coverage starting as early as Jan. 1, 2014.
Can I Save Money on my Health Insurance Premiums in the Marketplace?
You may qualify to save money and lower your monthly premium, but only if your employer does not offer coverage, or offers coverage that doesn't meet certain standards. The savings on your premium that you're eligible for depends on your household income.
Does Employer Health Coverage Affect Eligibility for Premium Savings through the Marketplace?
Yes. If you have an offer of health coverage from your employer that meets certain standards, you will not
be eligible for a tax credit through the Marketplace and may wish to enroll in your employer's health plan. However, you may be eligible for a tax credit that lowers your monthly premium or a reduction in certain cost-sharing if your employer does not offer coverage to you at all or does not offer coverage that meets certain standards. If the cost of a plan from your employer that would cover you (and not any other members of your family) is more than 9.5% of your household income for the year, or if the coverage your employer provides does not meet the "minimum value" standard set by the Affordable Care Act, you may be eligible for a tax credit.1
Note: If you purchase a health plan through the Marketplace instead of accepting health coverage offered by your employer, then you may lose the employer contribution (if any) to the employer-offered coverage. Also, this employer contribution -as well as your employee contribution to employer-offered coverage- is often excluded from income for Federal and State income tax purposes. Your payments for coverage through the Marketplace are made on an after-tax basis.
How Can I Get More Information?
For more information about coverage offered by your employer, please visit myFlorida.com/myBenefits or
call People First at 1-866-663-4735, Monday through Friday, from 8 a.m. to 6 p.m. Eastern time.
The Marketplace can help you evaluate your coverage options, including your eligibility for coverage through the Marketplace and its cost. Please visit HealthCare.gov for more information, including an online application for health insurance coverage and contact information for a Health Insurance Marketplace in your area.
1 An employer-sponsored health plan meets the "minimum value standard" if the plan's share of the total allowed benefit costs covered by the plan is no less than 60 percent of such costs. (Section 36B(c)(2)(C)(ii) of the Internal Revenue Code of 1986)
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PART B: Information About Health Coverage Offered by Your Employer
This section contains information about any health coverage offered by your employer. If you decide to
complete an application for coverage in the Marketplace, you will be asked to provide this information. This information is numbered to correspond to the Marketplace application.
3. Employer NameState of Florida / 4. Employer Identification Number (EIN)
59-3458983
5. Employer Address
PO Box 5450 / 6. Employer Phone Number
1-850-921-4600
7. City
Tallahassee / 8. State
Florida / 9. ZIP Code
32314
10. Who can we contact about employee health coverage at this job?
People First Service Center, Monday through Friday, from 8 a.m. to 6 p.m. Eastern time.
11. Phone Number (if different from above)
1-866-663-4735 / 12. Email Address
N/A
Part-time and full-time employees as defined in Section 110.123(2)(c) and (f), Florida Statutes, are eligible for health coverage under the State Group Insurance Program. Pursuant to this statute, you may become eligible for health coverage if you work an average of 30 hours or more each week over the defined measurement period. If you become eligible following the measurement period, you will be notified.