17.3 DEFENSE LOGISTICS AGENCY (DLA)

SMALL BUSINESS INNOVATION RESEARCH (SBIR) PROGRAM

Proposal Submission Instructions

GENERAL

The Defense Logistics Agency (DLA) implements, administers, and manages the SBIR/STTR Program through the Logistics Operations, Research, and Development (R&D) Division. Consult general informationabout DLAand its mission. If you have any questions regarding the administration of the DLA SBIR/STTR Program, please contact the DLA SBIR/STTR Program Manager (PM):

Denise Price,Program Manager, DLASmall Business Innovation Programs

E-mail:

Phone:703-767-0111

DLA’s projected funding levels support between four(4) and eight(8) Phase I awards and up to

three (3) Phase II awards from each topic. DLA reserves the right to limit awards under any topic.

TECHNICAL QUESTIONS

For questions regarding the SBIR/STTR topics duringthepre-releaseperiod,contacttheTopicAuthorslistedforeachtopicon the SBIR/STTR website at prior to the close of the pre-release. To obtain answerstotechnicalquestionsduringtheopenperiod; submit your questions through the online SBIR SITIS Q&A System at

For general inquiries or problems with electronic submission, contact DoD SBIR Help Desk at or 1-800-348-0787 between 9:00 am and 6:00 pm ET.

PHASE I KEY DATES

17.3BAA (Pre-release)25 August 2017 – 25 September 2017

17.3BAA (Open period)26 September 2017 – 25 October 2017

17.3BAA Closes25 Octoberat 8:00 p.m. ET

Phase I Evaluations26 October2017- 26 January 2018

Phase I Selections26 January 2018

Phase I Awards26 January 2018 – 26 April 2018

PROGRAM BROAD AGENCY ANNOUNCEMENT (BAA) FY 17.3

PHASE I GUIDELINES

A list of the topics currently eligible for proposal submission is included in this section followed by full topic descriptions. DLA will only accept proposals from the topics listed in this BAA.

  • Proposers are required to submit a cost proposalfor no more than a 6-month Phase I period.
  • DLA will not award Phase I proposals exceeding $100,000.

For detailed proposal submission guidance, refer to U.S. Department of Defense (DoD) Instructions 2017.3 SBIR at:

DLA Phase I proposals have a 20-page limit. Any attachments, appendices, or references are included in this 20-page limit. However, the Cost Proposal and the Company Commercialization Report are not included in the 20-page limit.

PHASE II GUIDELINES

DLA will only consider previously awarded Phase I proposals for Phase II awards. DLA Phase II proposals must follow the detailed proposal submission guidance in the original Phase I BAA. Refer to U.S. Department of Defense (DoD) Instructions 2017.3 SBIR at.

DLA Phase II proposals have a 40-page limit. Any attachments, appendices, or references are included in this 40-page limit. However, the Cost Proposal and the Company Commercialization Report are not included in the 40-page limit.

Phase II is the demonstration of the technology that was found feasible in Phase I. Phase I awardees may submit a Phase II proposal without invitation; DLA expects Phase II proposals no earlier than 60 days and no later than 30 days prior to the end of the Phase I period of performance.

  • All proposers are required to develop and submit a commercialization plan describing feasible approaches for marketing and manufacturing the developed technology.
  • Proposers are required to submit a cost proposalfor the entire 24-month Phase II period.
  • DLA will not award Phase II proposals exceeding $1,000,000.
  • At the Contracting Officer’s discretion, Phase II projects may require an evaluation for technical progress prior to the end of the first year, prior to extending funding for the additional year.

The DLA SBIR/STTR Program is committed to minimizing the funding gap between Phase I and Phase II activities. All DLA SBIR/STTR Phase II proposals will receive timely reviews and be eligible for interim funding.

TECHNICAL ASSISTANCE

In accordance with the Small Business Act (15 U.S.C. 632), the DLA SBIR/STTR Program Office will authorize the recipient of a Phase I and/or a Phase II SBIR award to purchase technical assistance services (Discretionary Technical Assistance, DTA). These services include items such as access to a network of scientists and engineers engaged in a wide range of technologies, or access to technical and business literature available through on-line databases, for assisting such concerns as:

  • Making better technical decisions concerning such projects;
  • Solving technical problems which arise during the conduct of such projects;
  • Minimizing technical risks associated with such projects; and
  • Developing and commercializing new commercial products and processes resulting from such projects.

If you are interested in proposing the use of a vendor for technical assistance, you must provide a cost breakdown in the Cost Volume under “Other Direct Costs (ODCs)” and provide a one-page description of the vendor you will use and the technical assistance you will receive. The proposed amount may not exceed $5,000 for Phase I and $5000 for each year of a Phase II project. The description should be included as the LAST page of the Technical Volume. This description will not count against the Phase I or Phase II proposal page limit and will NOT receive an assessment against SBIR proposal evaluation criteria. Approval of technical assistance is not a guarantee and is subject to review of the Program/Project Manager and the Contracting Officer.

CostProposal: The proposer must submit a detailed cost proposal. Cost proposal information is proprietary and will receive the proper classification. Identify proposed costs by both individual cost element and contractor fiscal year (FY) in sufficient detail to determine the basis for estimates, as well as the purpose, necessity, and reasonableness of each. This information will expedite award of the resulting contract if the proposal in the event of an award.

DLA recommends Phase II Cost Proposals include an estimate for travel for quarterly program reviews.

Notification of Selection and non-selection letters occurs electronically via e-mail.

Company Commercialization Report: All Phase II proposals must contain a “Commercialization Report of Prior SBIR Awards.” This report is an attachment or enclosure and not counted against the 40-page limitation. Use the online Company Commercialization Report is to fulfill this requirement. As instructed in paragraph 11.2 of the DoD BAA, prepare the report using the password-protected DoD SBIR electronic submission site,

Proposals not conforming to the terms of this BAA will not receive further consideration.

DELIVERABLES / REPORTS

All DLA SBIR and STTR awardees are required to submit reports in accordance with the deliverable schedule. The Awardee must provide all Reports to the individuals identified in Exhibit A of the contract. Milestones: Each phase of the project will be milestone driven. The Principal Investigator will propose milestones prior to starting any phase of the project.

Proposals should anticipate a combination of any or all of the following deliverables:

  • Major milestone schedule and decision tree for project
  • Initial Project Summary: one-page, unclassified, non-sensitive, and non-proprietary summation of the project problem statement and intended benefits (must be suitable for public viewing)
  • (Phase I) Mid Term Project Review (may be in the format of a slide deck and teleconference or a short pre-formatted paper)
  • (Phase II)Tri-Annual Project Review (may be in the format of a slide deck and teleconference or a short pre-formatted paper) (Phase II)
  • Draft Final Report including major accomplishments and proposed path forward
  • Final Report including major accomplishments and proposed path forward
  • Final Project Summary (one-page, unclassified, non-sensitive and non-proprietary summation of project results intended for public viewing)
  • Phase II Proposal (as Applicable)
  • Applicable Patent documentation

DLA SBIR 17.3 Topic Index

DLA173-001 / Analysis, Identification, and Eradication of Mold Development in the Subsistence (Rations) Supply Chain
DLA173-002 / Reverse Engineering Technical Data Packages for P/N: BL5D-7.9A, NSN 6130-01-132-6975 (POWER SUPPLY)

DLA - 1

DLA SBIR 17.3 Topic Descriptions

DLA173-001 / TITLE: Analysis, Identification, and Eradication of Mold Development in the Subsistence (Rations) Supply Chain

TECHNOLOGY AREA(S): Materials/Processes

OBJECTIVE: Identify the root cause of mold development in the Rations Supply chain and analyze the results to develop a business case for eradication of the mold concerns.

DESCRIPTION: The Defense Logistics Agency (DLA) transports food from cold storage facilities to customers located around the world. Some of the pallets on which food is transported have been found to develop mold. This is a concern in terms of worker health and may lead to food contamination and spoilage. The root cause of mold development is unknown. Preliminary studies indicate certain warehouse and transportation conditions may be conducive to the growth of mold. DLA is seeking a comprehensive assessment of the problem, and to have a better understanding of its root causes. This will lead to solutions which minimize molding in the supply chain.

PHASE I: The research and development goals of Phase I are to provide eligible small business research and development firms the opportunity to provide an in-depth study of the problem stated in the requirement. In this phase, firms will identify the subject supply chain, and demonstrate a proof of concept as part of the technical volume in the proposal. The Deliverables for this project will include a final report including a business case analysis with ranked courses of action.

PHASE II: Based on the results achieved in Phase I, DLA Logistics Operations will decide whether to continue the effort based on the technical progress on the award. The research and development goals of Phase II are to implement one or more of the Course of Actions identified in the Phase I final report. The principals identified should extend to other commodity supply chains and distribution routes within the Subsistence Supply Chain.

PHASE III DUAL USE APPLICATIONS: At this point, no specific funding is associated with Phase III. Progress made in PHASE I and PHASE II should result in the manufacturer’s qualification as an approved source of supply enabling participation in DLA procurements.
COMMERCIALIZATION: The manufacturer will pursue dual commercialization of the various technologies and processes developed in prior phases as well as potential commercial sales of manufactured mechanical parts or other items.

REFERENCES:

1. DoD Military Standards 3006C, “Sanitation Requirements for Food Establishments,”June 1, 2008

2. DoD Directive 6400.04E, “DoD Veterinary Public and Animal Health Services,” June 27, 2013, as amended

3. DoD 1338.10-M, “Manual for the Department of Defense Food Service Program,” December 2, 2014, Incorporating Change 1, September 28, 2016, as amended

KEYWORDS: Mold Development, Mold in the Subsistence Supply Chain, Mold Abatement

DLA173-002 / TITLE: Reverse Engineering Technical Data Packages for P/N: BL5D-7.9A, NSN 6130-01-132-6975 (POWER SUPPLY)

TECHNOLOGY AREA(S): Materials/Processes

OBJECTIVE: Improve product availability and increase competition through the performance of Reverse Engineering in the development of a technical data package to be submitted as a Source Approval Request (SAR). The normal expected result of reverse engineering is the creation of a technical data package suitable for manufacture of an item by new sources. Manufacturers interested in Reverse Engineering P/N: BL5D-7.9A, NSN 6130-01-132-6975 (POWER SUPPLY) to qualify as an Approved Source in future DLA procurements are required to demonstrate that they can competently manufacture the item.

DESCRIPTION: The P/N: BL5D-7.9A, NSN 6130-01-132-6975 (POWER SUPPLY) is a power supply used in Keyboard Lighting Control Unit in Naval Landing Craft Air Cushion (LCAC) vehicles. The Input range of the power supply is 24-30 VDC, with an Output of 7.9 VDC, and 6.32 Amps. The Fuse input is set at 5 Amps Max.
The LCAC is a class of air-cushion vehicle (hovercraft) used as landing craft by the United States Navy's Assault Craft Units. They transport weapons systems, equipment, cargo and personnel of the assault elements of the Marine Air/Ground Task Force both from ship to shore and across the beach.

PHASE I: In this phase, the selected firm will borrow the part from the Engineering Support Activity (ESA). In addition, the firm should demonstrate measurable progress towards the submission of a technical data package (TDP) in accordance with the checklist included in the SAR guidance and submit for evaluation and acceptance. In some cases, the firm may assess where their existing manufacturing capability can be adapted to successfully produce P/N: BL5D-7.9A, NSN 6130-01-132-6975 (POWER SUPPLY) and provide that data and a business case for upgrading their processes in their final report.

PHASE II: Based on the results achieved in Phase I, DLA Logistics Operations will decide whether to continue the effort based on the technical progress, potential for authorization to participate as an Approved Source, and feasibility of the manufacturer’s business case. The research and development goal of Phase II is to achieve authorization to participate as an Approved Source for the specific NSN in future procurements.

PHASE III DUAL USE APPLICATIONS: At this point, no specific funding is associated with Phase III. Progress made in PHASE I and PHASE II should result in the manufacturer’s qualification as an approved source of supply enabling participation in DLA procurements.
COMMERCIALIZATION: The manufacturer will pursue dual commercialization of the various technologies and processes developed in prior phases as well as potential commercial sales of manufactured mechanical parts or other items.

REFERENCES:

1.
Source Approval Information

KEYWORDS: P/N: BL5D-7.9A, NSN 6130-01-132-6975, POWER SUPPLY, Naval Landing Craft Air Cushion (LCAC)

DLA - 1