Division Council Meeting Minutes
Wednesday, May 27, 2009
Chaired by Bill Cooper
Matriculation
· Attended a Matriculation Conference on May 1st which discussed the recording of MIS Data. According to this conference, all student contacts should be recorded as a follow up. For example, the mailing of probation letters, are considered a student contact follow up. This data is currently being inputted into SARS. Other student contact that was mentioned included Transfer Center tours, workshops, mailings, mentoring, and tutoring. Puente and Project Success student contact should also be inputted in SARS to be recorded as student follow-up. The deadline for the data report is July 15th.
· In the planning stages for Matriculation and Student Enhancement Program workshop counseling schedules. All counselors will assist with workshops during the peak periods of July and August.
· The procedure for placing students on hold is in discussion. The hold will be effective the fall semester affecting students registration for the winter and spring terms.
· The portal warnings were revised and have been sent which will notify a student of their probation status when logging into MyECC.
· All probation students received a letter and were entered into SARS under the SEP SARS code. This raises a problem because it gives the perception that the student has attended a SEP workshop. G.C. will work with L.P. and M.P. to create a new code to resolve this discrepancy.
· The appointment center student workers can assist the program coordinators with the inputting of the student contact data in SARS.
Athletic Program
· Emails have been sent indicating that Physical Education may possibly be cut to non-credit classes which would take $1 million dollars out of the budget. Classes will not be cancelled or added for the fall semester. Recommendations were made to call the legislator to oppose this proposal because P.E. generates a lot of FTES.
· Priority registration began on May 11th. Predicts that by July 1st there will not be any classes left on the campus.
· Athletic orientations will start next week for the fall and will continue all summer.
Adult Re-Entry
· The student educational plans are current.
· Preparing for the final workshop on June 2nd which is themed goal setting.
Career Center
· Due to approaching the end of the semester, activities are slowing down. An approximate count of activities for the semester are 26 career orientations, 23 classes presentations, and 5 tours. The final tallies will be known by the end of the month.
· Dr. Smith requested COPS training for all advisors. The training will be scheduled for the beginning of June.
· In the process of inputting the students who participated in activities as follow-up for the MIS Data report.
· A tour of the Orange County Fire Station will be on July 30th.
· Classes are currently coming to the Career Center for orientations.
· The center is also really busy with students registering for summer and fall. As a result the center had to reserve and block to accommodate for class visits while also trying to maintain walk-in students.
· All plans need to be submitted to Dr. Smith by the end of August for fall semester.
· In the process of completing the SLO for fall 2009.
Project Success
· Due to the budget cuts, the future of the program is currently in negotiations. K.K., Harold Tyler, B. M., and E.M. met with Dr. Fallo who is supportive of continuing both Project Success and Puente.
· B.M. and E.M. are currently working on budget proposals.
· Over 60 students are currently on the waiting list and referrals are constantly coming in.
· The Project Success Opportunity Drawing, held on May 15th, raised $344. Brian thanked all the staff that helped with the decorations.
· The Awards Luncheon guest speaker was Dr. William Franklin. Dr. Franklin is the EOPS Director from Cal State Dominguez Hills University. He is a supporter of the program and future collaborations are in the works.
· The Project Success Retreat is Tuesday, June 16th to discuss the future plans of the program.
· All interested students are being accepted in addition to the waiting list students to offset those that are no longer interested.
· The Project Success Student and Parent Orientation dates are pending but will take place this summer.
Puente Project
· G.C. is working with Puente Phase II students from cohorts 19, 20, 21 and 22. N.F. is working with Puente cohort 23 and the coordination activities.
· There are approximately 14 students graduating and transferring to 4 year universities.
· The Awards Dinner is scheduled for June 4th.
· A notice has been received from the state office addressing the Governor’s plan to cut Puente, Mesa, and other programs supported by the UC’s. The state Puente office asked for the coordinators to contact the mentors and students for their support. Nancy is currently coordinating.
· Currently recruiting students. The eligibility is based on the placement exams. The prerequisites for the program are English A and English 84. Students will be accepted at English 82 because they can make up the course in the winter but English A is a must for fall semester in order to take English 1A in the spring.
SSTARS
· 34 scholarships were reviewed and 2 were awarded for students transferring to 4 year universities.
· 77 scholarships are currently being reviewed and 2 will be awarded for the continuing students with a 2.4 g.p.a. or higher, completed at least 12 units, and are attending ECC next year.
· The reviewing of the applications are very time intensive causing C.J. to take applications home where she has spent hours reviewing.
· There are many more applicants this year compared to last year.
· The application deadline was a good date this year because it did not coincide with the regular application deadline.
Student Enhancement Program
· The advisors will be used to conduct the enhancement information sessions.
· The advisor and counselors schedules will be reviewed to coordinate the dates and times of the workshops.
Special Resource Center
· Preparing for summer and fall registration.
· The following workshops are currently available: Welcome Workshop, Co-Parent Workshop, and Registration Workshop. The dates can be found on the SRC online calendar.
Transfer Center
· Closing out the end of the year activities.
· The last tour of the semester is to USC on Friday, May 29th
· Admit Reception is Tuesday, June 2nd from 5:30 p.m. – 8:00 p.m. in the Activities Center. There are currently 120 students that have RSVP. The students have been admitted to an UC, CSU, or private school. The students are allowed to have 2 guests. 8 UC representatives and 6 CSU representatives will be in attendance. The order of the reception will begin with a half hour for mingling followed by ECC president, VP of SCA, two student speakers, and the acknowledgement of the representatives. There will be finger foods and light refreshments. Afterwards the students will have a mini group pre-orientation with their school representative. Jonathan Harris is the student speaker that will address UC transfer students. The CSU student speaker has not yet been confirmed.
· The summer fair is June 30th from 10:00 a.m. – 1:00 p.m. Over 20 representatives have confirmed.
· The Transfer Academy is a pilot program that is designed for students who were in First Year Experience and are now in their second year at ECC. C.M. referred a list of eligible students to S.O. and R.L. 50 students were selected from the list. The goal is that the chosen students will apply this fall to the university for admittance in fall 2010. The first orientation was Tuesday, May 26th. The second orientation will be Wednesday, May 27th. In the orientation the students are given a contract that assures their promise to the academy which is signed by the student in addition to other requirements. Students are given a contact sheet of the staff/faculty in the Transfer Center and a list of the transfer services where the majority of them will have the priority to receive.
· There is a recurring issue with students who are coming into the Career and Transfer Center requesting assistance with their registration. The student workers in the center do not have the knowledge to assist with the technical difficulties that students are having. They are also not able to sit and help students with registration because it hinders the work duties they need to provide for the Career and Transfer Center.
· According to V.N., the student ambassadors at the information counter were suppose to be helping with the student registration but the latest response is that the student ambassadors are not able to leave the counter in order to assist students. V.N. requests for campus police to walk through the counseling office in the morning, afternoon, and evening.
· According to G.C., this issue was mentioned by Dr. Smith in a meeting that determined the student ambassadors are not allowed to view other student’s personal information due to FERPA. A procedural list is available at the information counter to help the students complete the online application.
· According to B.C., this issue puts the counseling staff and faculty in a very vulnerable position since students are getting the run around. There are a lot of frustrated students and this will only exacerbate their frustration that will turn to anger. B.C. suggested for everyone to be very aware and alert because all it takes is one person to cross the line.
SCA
· The last meeting was on May 12th.
· Three students at the Compton Educational Center will be receiving the Presidential Scholarship. This is the highest scholarship that ECC/Compton offers. This is the first time students have been eligible for the award since El Camino and Compton merged.
· Four students have been expelled from ECC for forgery. As a result, the revision of board policy 5500 is necessary. This policy highlights academic honesty and standards of conduct.
· Dr. Nishime is not clear on the purpose of the Transfer Academy. She linked the academy to FYE as an indication that special programs were providing additional services to students that are already being served. She did not understand that this program was a pilot that would possibly become campus wide. She is opposed to programs like Puente, Project Success, and FYE with a fairly small group of students receiving the services. B.C. was able to explain to Dr. Nishime that the Transfer Academy is not a replication of FYE but it is a pilot that could be expanded for the entire campus.
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Division Council Meeting Minutes May 2009