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001
R E C O R D O F B O A R D P R O C E E D I N G S
(MINUTES)
Jackson, Ky., July 5, 2012
The Breathitt County Board of Education met in the Central Office Conference Room, at 5:00 PM, with the following members present:
District One – Ruschelle Hamilton-ABSENT; District Two – Shirley Hudson; District Three – Bobby Gross; District Four – Vacant; District Five – Ina Southwood
The special meeting of the Board of Education was called to order by Chairperson Shirley Hudson.
07052012-001. APPROVE GEAR UP MOA
It was moved by Ina Southwood and seconded by Bobby Gross that the MOA with Gear Up be approved.
Voting: Unanimous All “Aye”
07052012-002. APPROVE REQUEST TO USE LBJ SOFTBALL FIELD
It was moved by Ina Southwood and seconded by Bobby Gross that the request to use the softball field at LBJ by the Jackson City Parks, be approved.
Voting: Unanimous All “Aye”
07052012-003. APPROVE DATA DISCLOSURE AGREEMENT
It was moved by Ina Southwood and seconded by Bobby Gross that the Data Disclosure Agreement – Discovery Education Assessment Data (ThinkLink) be approved.
Voting: Unanimous All “Aye”
07052012-004. APPROVE NON-CRIMINAL JUSTICE GOVERNMENT ENTITY CRIMINAL HISTORY RECORD INFORMATION USER AGREEMENT
It was moved by Bobby Gross and seconded by Ina Southwood that the Non-Criminal Justice Government Entity Criminal History Record Information User Agreement be approved.
Voting: Unanimous All “Aye”
07052012-005. APPROVE ORGANIZATIONAL CHART
It was moved by Ina Southwood and seconded by Bobby Gross that the organizational chart be approved. Discussion then ensued concerning revision of job descriptions as well as approving job descriptions for those without them. These will be presented at a later board meeting for approval.
Voting: Unanimous All “Aye”
002
Jackson, Ky., July 5, 2012
The Breathitt County Board of Education met in the Central Office Conference Room, at 5:00 PM, with the following members present:
District One – Ruschelle Hamilton-ABSENT; District Two – Shirley Hudson; District Three – Bobby Gross; District Four – Vacant; District Five – Ina Southwood
07052012-006. APPROVE TRAILER AT HIGHLAND-TURNER AS SURPLUS PROPERTY AND AUTHORIZE DISPOSAL
It was moved by Ina Southwood and seconded by Bobby Gross that the trailer at Highland-Turner Elementary School be declared surplus property and authorize the Superintendent to contact Combs Real Estate to auction it off, and provide for removal prior to school starting.
Voting: Unanimous All “Aye”
07052012-007. APPROVE RANDOM DRUG TESTING POLICY FOR STAFF AND STUDENTS
It was moved by Ina Southwood and seconded by Bobby Gross that the first reading of the random drug testing policy be approved for staff as well as students, as discussed. The formal policy will be written and presented at the next meeting for the second reading.
Voting: Unanimous All “Aye”
07052012-008. APPROVE JOB DESCRIPTIONS
It was moved by Ina Southwood and seconded by Bobby Gross that the Technology Integration Specialist and the Computer Maintenance Technician job descriptions be approved.
Voting: Unanimous All “Aye”
07052012-009. APPROVE JDC SCHOOL CALENDAR
It was moved by Ina Southwood and seconded by Bobby Gross that the Juvenile Detention Center calendar be amended to match the CLEP and Day Treatment calendars for the 2012-2013 school year.
Voting: Unanimous All “Aye”
07052012-010. APPROVE ADJOURNING TO EXECUTIVE SESSION
It was moved by Bobby Gross and seconded by Chairperson Shirley Hudson that the meeting be adjourned to go into executive session in compliance with KRS 61.810(f) to discuss a specific personnel matter. Meeting adjourned to executive session at 6:28 PM.
Voting: Unanimous All “Aye”
07052012-011. ADJOURN FROM EXECUTIVE SESSION
It was moved by Bobby Gross and seconded by Ina Southwood that executive session be adjourned.
Voting: Unanimous All “Aye”
003
R E C O R D O F B O A R D P R O C E E D I N G S
(MINUTES)
Jackson, Ky., July 5, 2012
The Breathitt County Board of Education met in the Central Office Conference Room, at 5:00 PM, with the following members present:
District One – Ruschelle Hamilton-ABSENT; District Two – Shirley Hudson; District Three – Bobby Gross; District Four – Vacant; District Five – Ina Southwood
07052012-012. RESUME OPEN MEETING
It was moved by Ina Southwood and seconded by Bobby Gross that open meeting be resumed. Open meeting resumed at 7:55 PM.
Voting: Unanimous All “Aye”
07052012-013. ACTION FROM EXECUTIVE SESSION
It was moved by Ina Southwood and seconded by Chairperson Shirley Hudson that Employee #418 be classified under Board Policy 03.175.
Voting: Unanimous All “Aye”
07052012-014. ADJOURNMENT
There being no further business of the Board, it was moved by Ina Southwood and seconded by Bobby Gross that the meeting be adjourned. Meeting adjourned at 8:00 PM.
Voting: Unanimous All “Aye”
______
Shirley Hudson, Chairperson
______
Stacy C. McKnight, Secretary
004
R E C O R D O F B O A R D P R O C E E D I N G S
(MINUTES)
Jackson, Ky., July 24, 2012
The Breathitt County Board of Education met in the Breathitt High School Library, at 5:00 PM, with the following members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross-ABSENT; District Four – Mary Lou Hamilton; District Five – Ina Southwood
The regular meeting of the Board of Education was called to order by Chairperson Shirley Hudson.
07242012-015. SWEAR IN NEW MEMBER, MARY LOU HAMILTON, DISTRICT FOUR REPRESENTATIVE
Notary Public Bruce Herald performed the swearing in of new board member Mary Lou Hamilton for School District #4.
07242012-016. ADOPT AGENDA
It was moved by Ina Southwood and seconded by Ruschelle Hamilton that the agenda be adopted after adding Item IV-Q – Elect a Board Vice Chairman.
Voting: Unanimous All “Aye”
07242012-017. PRESENTATIONS/REPORTS
Anthony Holbrook of the Shriner’s Club presented posters advertising the Shriner’s Circus which takes place on August 17, 2012, in Hazard; and invited all students through grade 3 to attend. He was accompanied by fellow Shriner, Wayne Harvey; and they presented some information about the Shriner’s and how the circus is a fund raiser for the organization to assist families with bills at the Shriner’s Hospitals.
BHS Assistant Principal Mike Bowling informed the Board and the audience that school is ready to go and that the administration is currently finalizing schedules.
BCEA President Oneida Cassidy informed everyone that teachers and staff are ready to get back to work. They have been working in classrooms and many of them have been involved in Professional Development sessions at the schools.
Superintendent Stevens reported that she is excited about the start of school, and feels everything is ready to go.
07242012-018. PERSONNEL NOTIFICATIONS
Personnel Notifications are attached to these minutes.
07242012-019. CONSENT AGENDA - APPROVE MINUTES
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the minutes of the June 26, 2012, and July 5, 2012 board meetings.
Voting: Unanimous All “Aye”
005
Jackson, Ky., July 24, 2012
The Breathitt County Board of Education met in the Breathitt High School Library, at 5:00 PM, with the following members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross-ABSENT; District Four – Mary Lou Hamilton; District Five – Ina Southwood
07242012-020. CONSENT AGENDA - APPROVE CLAIMS
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the subsequent claims, current claims, and salaries.
Voting: Unanimous All “Aye”
07242012-021. CONSENT AGENDA – APPROVE FMLA
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve FMLA for Employee #438.
Voting: Unanimous All “Aye”
07242012-022. CONSENT AGENDA – APPROVE REQUEST TO USE BHS PARKING LOT
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the request to use the BHS Parking Lot on December 1, 2012, for the Annual Christmas Parade by the Jackson Woman’s Club, contingent on receipt of insurance.
Voting: Unanimous All “Aye”
07242012-023. APPROVE SECOND READING OF BOARD POLICY/PROCEDURE UPDATES
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the second reading of Board Policy Update #35, Procedure Update #16, as well as Board Policy 03.1236/03.2236(Bereavement Policy) and Board Procedure 09.36 AP21(Field Trips).
Voting: Unanimous All “Aye”
07242012-024. APPROVE SECOND READING OF RANDOM DRUG TESTING POLICY
It was moved by Ruschelle Hamilton and seconded by Ina Southwood to approve the second reading of the random drug testing policy for staff and students.
Voting: Unanimous All “Aye”
07242012-025. APPROVE 2012-2013 ARC/PRESCHOOL MEETING CHAIRPERSONS
It was moved by Ruschelle Hamilton and seconded by Ina Southwood to approve the 2012-2013 ARC/Preschool meeting Chairpersons when the principal is unavailable.
Voting: Unanimous All “Aye”
006
R E C O R D O F B O A R D P R O C E E D I N G S
(MINUTES)
Jackson, Ky., July 24, 2012
The Breathitt County Board of Education met in the Breathitt High School Library, at 5:00 PM, with the following members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross-ABSENT; District Four – Mary Lou Hamilton; District Five – Ina Southwood
07242012-026. APPROVE INTERAGENCY AGREEMENTS WITH DJJ FOR JUVENILE DETENTION CENTER AND CADET LEADERSHIP AND EDUCATION PROGRAM
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the Interagency Agreements with the Department for Juvenile Justice and the Breathitt County School District for the Juvenile Detention Center and the Cadet Leadership and Education Program.
Voting: Bobby Gross – ABSENT; Mary Lou Hamilton – Aye; Ruschelle Hamilton – Aye; Shirley Hudson – Abstain; Ina Southwood – Aye
07242012-027. APPROVE COMMUNITY BASED WORK TRANSITION PROGRAM FOR BHS
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the Community Based Work Transition Program Agreement with matching funds for Breathitt High School for the 2012-2013 school year.
Voting: Unanimous All “Aye”
07242012-028. APPROVE FULL UTILIZATION AGREEMENT FOR PRESCHOOL WITH MIDDLE KENTUCKY RIVER HEAD START PROGRAM
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the full utilization agreement for preschool with the Middle Kentucky River Head Start Program.
Voting: Unanimous All “Aye”
07242012-029. APPROVE READ TO ACHIEVE ASSURANCE STATEMENTS
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the Read to Achieve Assurance Statements for LBJ and Marie Roberts-Caney Elementary Schools for the 2012-2013 school year.
Voting: Unanimous All “Aye”
07242012-030. APPROVE RECOMMENDED DIRECT DEPOSIT FOR ALL EMPLOYEES
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve recommended (not required) direct deposit for all employees.
Voting: Unanimous All “Aye”
07242012-031. APPROVE KIDS SMILE PROGRAM
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve the Kids Smile Program through the Breathitt County Health Department for all elementary schools for the 2012-2013 school year.
Voting: Unanimous All “Aye”
007
Jackson, Ky., July 24, 2012
The Breathitt County Board of Education met in the Breathitt High School Library, at 5:00 PM, with the following members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross-ABSENT; District Four – Mary Lou Hamilton; District Five – Ina Southwood
07242012-032. APPROVE CHANGING TWO PAY DATES FOR THE 2012-2013 SCHOOL YEAR
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve moving the September 4, 2012, pay date, to August 31, 2012; and the December 17, 2012, pay date to December 14, 2012.
Voting: Unanimous All “Aye”
07242012-033. APPROVE FIRST READING OF PERSONNEL HANDBOOK
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve first reading of the personnel handbook.
Voting: Unanimous All “Aye”
07242012-034. APPROVE POLICY FOR USE OF VANS
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to develop a procedure for the use of vans by school employees that will provide for proper accounting of van use.
Voting: Unanimous All “Aye”
07242012-035. APPROVE STAFFING/INSTRUCTION AT ALTERNATIVE SCHOOL
It was moved by Mary Lou Hamilton and seconded by Ina Southwood to table this item for further study and proposal of a plan at a later date.
Voting: Unanimous All “Aye”
07242012-036. APPROVE CUSTODIAL SUPPLY ALLOCATIONS FOR ALL SCHOOLS
It was moved by Ruschelle Hamilton and seconded by Ina Southwood to table this item for more information regarding centralized purchasing and review at a later date.
Voting: Unanimous All “Aye”
07242012-037. APPROVE CHEMSEARCH TO PROVIDE WATER TREATMENT FOR THE 2012-2013 SCHOOL YEAR
It was moved by Ina Southwood and seconded by Chairperson Shirley Hudson to approve ChemSearch to provide water treatment on a one year basis for the 2012-2013 school year, contract ending June 30, 2013.
Voting: Unanimous All “Aye”
008
R E C O R D O F B O A R D P R O C E E D I N G S
(MINUTES)
Jackson, Ky., July 24, 2012
The Breathitt County Board of Education met in the Breathitt High School Library, at 5:00 PM, with the following members present:
District One – Ruschelle Hamilton; District Two – Shirley Hudson; District Three – Bobby Gross-ABSENT; District Four – Mary Lou Hamilton; District Five – Ina Southwood
07242012-038. APPROVE TAKING BIDS FOR PHYSICAL THERAPY SERVICES
It was moved by Ina Southwood and seconded by Ruschelle Hamilton to approve soliciting bids for physical therapy services for the 2012-2013 school year, since KVEC is no longer providing these services. It was further clarified that these services are provided for students whose IEP requires it.
Voting: Unanimous All “Aye”
07242012-039. APPROVE NOMINATIONS AND ELECTION OF BOARD VICE CHAIRMAN
Nominations for a Board Vice Chairman were opened and Ina Southwood nominated Bobby Gross. Nominations then ceased. Ina Southwood then moved that a vote be taken to elect Bobby Gross as Vice Chairman of the Board Ruschelle Hamilton seconded that motion.
Voting: Unanimous All “Aye”
07242012-040. DISCUSSION OF COMMISSIONER’S LETTER
In new business, the Board discussed the informational item received in the packet from Dr. Terry Holliday, Commissioner of Education, regarding the 2011-2012 school calendar and cutting funding for the district due to not attending school the required number of days. The Commissioner has agreed to meet with the Board on August 13, 2012 at 8:00 AM, to discuss possible resolutions to this problem. It will be decided who will attend at a later date.