Harrison Museum of African American Culture
Henry Street Heritage Festival
Sweet Potato Pie Bake-off
Purpose:To involve the community in a participatory activity of the Henry Street Heritage Festival
Scope:A Sweet Potato Pie Bake-off contest will take place during the Henry Street Heritage Festival event September 17, 2011. Up to 30 Pie entries will be accepted prior to the festival at a designated place & time to be judged and to determine the 6 finalists to compete in the bake-off during the festival.
On September 17, 2011 See-through canisters will be placed by each pie stand for the public to vote with money for their favorite tasting pie. The People’s Choice Award of the 1st, 2nd & 3rd place winners will be determined by the largest amount of money raised through the voting. An overall Judges’ Choice Award will be given for the best of all entries.
EntryFee:$5.00 per entry
Timeline:July 25, 2011- announcements of pie bake off will be sent to newspaper, churches and radio.
July 29, 2011 – Judges will be identified
August 10, 2001- cutoff date for receipt of all entry formsNO EXCEPTIONS!
August 27, 2011–6 pm 8 pm qualifying judging will take place and finalists will be announced. Location will be announced at a later date.
September 17, 2011–Sweet Potato Pie Bake off takes place
Prize People’s Choice Awards1st prize = $75; 2nd prize = $50; 3rd prize $25
Amountsplus ribbons. Overall Judges’ Choice Award - $100 plus trophy
Sweet Potato Pie Bake Off
Official Contest Rules and Entry Form
Who’s Eligible?
Participants and tasters must be 16 years or older. Professional bakers are not eligible.
How to Enter
Fill out an entry form and drop it by the Harrison Museum of African American Culture with the $5 entry fee (cash or money order) at the Center in the Square by 5:00pm by August 10, 2011.
Recipes
Pies made with raw eggs orcommercial mixes NOT permitted
Nuts are permitted. The HMAAC will not be held responsible for inaccurate labeling of items containing nuts or derivatives
Recipes for entry must be emailed to prior to the judging or typed/neatly written on a separate piece of paper and submitted with the pie at drop off site.
List all ingredients in the order used with exact measurements and package sizes. Submit complete directions including times, temperatures and number of servings, if your recipe is not your own invention, please give credit to its source.
Recipes may be published, at the HMAAC’s discretion, with entrants’ recognition, without further compensation
For the 6 Final Winners for September 17 - Your Pie.
Bring small/bite sized (no bigger than 1 inch, if possible) portions of one pie baked in 8 or 9 inch disposable pie tin. We suggest you bring a knife and plastic wrap if you plan on cutting your pie after drop-off. Moist pies may dry out between set-up and the start of the qualifying judging.
Approximately of 30 entries may be accepted in total for the qualifying judging event. See the museum’s website at up to the moment information on available entry spots and other contest news.
If you make the top six cut, deliver your pie (s) to the festival between 11:00am and12 noon on Saturday, September 17, 2011 at the Elwood Park. Due to high number of “tasters” try to bring enough portions (no bigger than 1 inch, if possible) to serve at least 100 to 200 tasters. Assume that all your pie samplings will be consumed in their entirety at the festival. We suggest you bring a knife and plastic wrap if you plan on cutting your pie(s) after drop-off. Moist pies may dry out between set-up and the start of the tasting competition. .
Official Rules:
1.One entry per person.
2.Provide two pies for the first judging. One will be for the judges and the other will be auctioned off to benefit Harrison Museum.
3.Pies may be two crusted or single crusted.
4.Pies must be made from scratch. No store bought pies or store bought crusts.
5.We recommend pies made in an 8"
or 9" non-returnable dish. Pie plate will not be returned.
6.Pies must be delivered to the judging table by 6:00.
7.All proceeds from the Pie Auction will benefit Harrison Museum of African American Culture.
8.All decisions of the judges are final.
Judging and Prizes
Festival opens at 11:00am and the public tasting begins at 12:30 pm. Awards are given after tasting. Contestants are encouraged to stay for awards. Expect the awards to be announced on Center Stage of the Festival at around 2:00pm.
Judging will be based upon the following: Taste (50%), Appearance = before and after slicing (25%), Overall Appeal (25%).
Judging will be conducted by the panel of appointed judges of the qualifying competition event and by the voting public tasters. The judges will determine the Overall Judges Choice Award and the public will vote for the 1st, 2nd & 3rd People’s Choice Award.
The winner of the overall Judges Choice Award will receive a prize of $100 with a trophy. The winners of the People’s Choice Awards will receive ribbons and a cash prize of $75, $50, & $25 for 1st, 2nd & 3rd prizes respectively.
Attach with your $5 Entry Fee
Sweet Potato Pie Bake Off
Entry Form
Entry is due at the Harrison Museum of African American Culture by 5:00pm, Wednesday, August 10, 2011.
Your Name ______
Your Address ______
City; ______State: ______Zip Code ______
Phone, Home :______Cell: ______
Email Address: ______
Agreement of Official Rules: By participating in this contest each entrant unconditionally accepts these official rules and the decision of the judges, promoters, and administrators. Failure to comply could result in disqualifying the pie entry.
Signature______Date ______
Return with $5 entry fee to:
Harrison Museum of African American Culture
10 S. Jefferson Street, Suite 160
Roanoke, VA 24011
Phone: 540- 857 – 4395
Email:
FOR OFFICIAL USE ONLY:
Date Received______
Person Receiving Form and $5______
Signature of person______