REVISED BYLAWS
OF THE ARLINGTON HOCKEY CLUB
ARTICLE I – NAME
The name of the organization shall be the Arlington Hockey Club (AHC).
ARTICLE II – PURPOSE AND OBJECTIVES
The AHC is a not for profit, tax exempt Massachusetts corporation succeeding the Arlington Hockey Club Inc., the Menotomy Hockey Club, the Arlington Menotomy Hockey Club and the Arlington Hockey & Figure Skating Club established pursuant to the provisions of G.L. chapter 180 and sections 501 (c) (3) of the Internal Revenue Code, respectively, whose purposes and objectives are:
To provide a means of promoting the development of youth hockey in the town of Arlington.
To create and maintain a standard of goodwill, sportsmanship and fellowship among young adults.
The AHC is a member of USA Hockey and Massachusetts Hockey. The AHC shall at all times abide by their rules and regulations.
ARTICLE III – MEMBERSHIP
Membership will consist of officers, coaches, parents/guardian(s) of minor players registered who participate in the program and volunteers.
ARTICLE IV – ELECTED AND APPOINTED OFFICERS
The elected officers shall be the President, Vice-President (travel hockey), Vice-President (intramural/In-house/Developmental/Instructional), Treasurer and Secretary.
The appointed officers shall be the Registrar, District Representative and Coaches and Players Development
ARTICLE V – BOARD OF DIRECTORS
The Board of Directors will consist of the Elected and Appointed Officers of the AHC.
The Board of Directors shall have all the powers necessary or desirable to carry out the management and affairs of the AHC.
The Board of Directors shall meet as often as its members deem necessary and it may conduct its business as informally as it deems necessary. Each member of the Board of Directors will have one vote. All actions of the Board of Directors shall be subject to majority vote.
The Board of Directors may establish such other positions it deems necessary for the efficient running of the AHC.
All appointed, replaced officers, committees, committee members and chairs shall be nominated by the President and approved by the Board of Directors.
A minimum of five (5) members of the Board of Directors shall constitute a quorum at meetings of the Executive Board.
ARTICLE VI – DUTIES OF THE MEMBERS OF THE BOARD OF DIRECTORS
Elected Officers.
The President shall:
A. preside over all meetings of the Board of Directors, Annual Meeting and all the general meetings;
B. generally supervise all the activities of the AHC;
C. represent the AHC and be its spokesperson at all public and private forums and places;
D. in the absence of the Treasurer, have the right to sign checks;
E. nominate the non-elected members of the Board of Directors;
F. nominate committees as needed from time to time;
G. nominate the Chairs and members of all committees;
H. be an ex officio member of all committees;
I. nominate replacements to all offices when vacancies occur until the next scheduled election;
J. have the power to sign contracts with the approval of the Board of Directors.
The Vice President (travel) shall, in the absence of the President, have all the powers and perform all the duties of the President including the following:
A. interview coaches for approval by the Board of Directors;
B. keep coaches advised of information received from league representative(s);
C. coordinate travel tryouts
D. keep coaches apprised of all USA Hockey, Mass. Hockey, league and AHC rules and regulations.
The Vice President (intramural) shall, in the absence of the President and Vice President (intercity), have all the powers and perform all the duties of the President including the following:
A. interview coaches for approval by the Board of Directors;
B. coordinate intramural tryouts;
C. keep coaches apprised of all USA Hockey, Mass. Hockey and AHC rules and regulations.
The Treasurer shallhave the responsibility for the carrying out all of the duties usually associated with the position of Treasurer including the following:
A. receive all funds due the AHC, depositing them in a chartered bank and paying the rightful obligations of the AHC;
B. sign the checks on the AHC’s accounts;
C. provide necessary materials to an auditor for the certified audit of AHC books as required;
D. prepare a written financial report for the most recent year ending for presentation at the Annual Meeting.
The Secretary shall:
A. compile and distribute minutes of all AHC meetings;
B. advise the Board of Directors of upcoming meetings;
C. advise the membership of upcoming membership meetings;
D. verify eligibility of voting members present at any meeting;
E. verify a quorum is present.
Appointed Officers.
The Registrar shall:
A. secure and submit all Individual Membership Forms (IMR)
B. register all qualified members
C. retain registration forms as required by USA and Mass. Hockey
D. coordinate player identification at tryouts
E. prepare and maintain team rosters
F. coordinate district playdown applications
The District Representative shall:
A. represent the AHC at all District 9 meetings
B. assist the registrar with playdown applications
C. assist the treasurer with playdown bills
ARTICLE VII – NOMINATIONS AND ELECTIONS
Nomination of Officers:
There will be a Nominating Committee consisting of no more than five nor less than three members which shall be responsible for nominating candidates for all elected offices. They shall prepare the official ballot for the Annual meeting. Candidates desiring to be listed on the ballot must submit their name and the position they seek to the chair of the nominating committee, by March 1st.
Candidates must be members, in good standing, of AHC.
Election of Officers:
Elections for the offices of the AHC shall take place at the Annual meeting. Voting will be by secret ballot and candidates receiving a simple majority of the votes shall be elected. Seating of newly elected officers will take place prior to any new business taken up. Voting by secret ballot may be waived if the office is uncontested. Nominations will not be taken from the floor.
ARTICLE VIII – COMMITTEES
The permanent committees of the AHC shall be: Coaches and Players Development, Fund Raising, Nomination, Christmas Tournament.
A. The Chairs and members of the Permanent Committees shall be nominated annually by the President.
B. The President may from time to time nominate other committees for specific purposes and terms.
C. All committee action shall be subject to review of the Executive Board on its own motion or at the request of the committee Chairperson.
ARTICLE IX – GENERAL AND ANNUAL MEETING
The General and Annual meetings of the AHC will be called by the President.
The Annual Meeting of the AHC shall be held no later than April 30.
The order of business at the Annual Meeting shall be as follows; unless changed at the meeting:
A. Minutes of previous meeting.
B. Reports of the Club.
C. Election of Officers
D. Unfinished Business
E. Seating of newly elected officers.
F. New Business
G. Adjournment
ARTICLE X – DISCIPLINE
Any member may be suspended, expelled or otherwise disciplined for violation of USA Hockey, Massachusetts Hockey and/or AHC By-laws, Rules and Regulations, Codes of Conduct, Codes of Ethics and playing rules.
The President will investigate disciplinary cases concerning members of the AHC. The President will report the findings to the Board of Directors for further action.
A two-thirds (2/3) vote by the Board of Directors is necessary for suspension, expulsion or other disciplinary action.
ARTICLE XI – PARLIAMENTARY AUTHORITY
All meetings of the organization, including meeting of the Board of Directors, shall be governed by Robert’s Rules of Order, except to the extent said Rules conflict with these Bylaws.
ARTICLE XII – AMENDMENTS
A. These By-Laws may be amended at the Annual Meeting of the AHC if the proposed amendments have been presented in writing to the Board of Directors forty-five (45) prior to the meeting.
B. Proposed amendments to the By-Laws will be posted ten (10) days in advance of the Annual Meeting at the Veterans Memorial Sports Center (if allowed by the management) and the AHC web site.
C. A two thirds (2/3) majority of the voting members present are required to amend or change the by-laws.
ARTICLE XIII – ENDORSEMENTS
The AHC will have no political affiliations. No endorsements of any candidate for any public office may be made in the name of the AHC