Application Form — Access to HR Data

/

Return to HR SYSTEMS Team:

0131 650 8126

Section 1: Details of person requesting access
Name / School/ Department
Employee No. / User Name (UUN) / Job Title
Section 2: Reason for needing access to HR data
Section 3: HR Access required
If you are unclear on the type or level of access required, please contact HR Systems

a. Oracle

/

b. eRecruitment

View Only access to Oracle HR (includes pay details)

/ /

Type of Access:

(for details of role type please see HR web pages)

Full Functionality access to Oracle HR (Applicable to HR and Payroll staff only)

/ /

Originator

Sickness Absence / Leavers /

Recruiter

/
/ Area of responsibility/dept /

______

/

Approver

/
Replacing - Name
(if applicable) /

______

/

Interviewer

/

Date attended training (mandatory) ______

Access to enter PURE details / /
Annual Reviews / /

Area of responsibility/dept for eRecruitment access

______

(NB access will be given to your own dept unless otherwise specified)
Your own dept / Planning Unit/School / College/Support Group
c. Access to BI Suite Management Information – PPIPMI Universe / d. Access to Salary Forecasting
Your own dept / Planning Unit/School / College/Support Group

Section 4: Declaration

I confirm that any HR data which is made available to me will be processed in accordance with the principles of the Data Protection Act 2018 and will be used solely for the purpose of carrying out the above role. Any data which is printed out or stored electronically on any medium will be held confidentially, stored securely and destroyed as confidential waste as soon as it is no longer required.

I confirm that I have read and will comply with the Guidelines on the Use of HR Data.

Signature

/ /

Date

/
Section 5: Details of person Authorising access
This may be College Officer, Support Group Officer, Assistant Director or equivalent in HR, including SHRM

Name

/ /

Position

/
Signature / Date

Systems Use Only

Access Granted / Date / Initials
Email confirmation / Added to relevant email list / Oracle – updated supervisor sheet

Human Resources Form 85 Human Resources
June 2018 9-16 Chambers Street, Edinburgh