Peacefuls Common Area Fund Board Meeting

Peaceful Lakes Property Owners Association, Inc.

Peacefuls Common Area Fund Board Meeting

Type of meeting:Bi-annual

Attendees:B Leffel, J Pavlik, D Telfer, K Stellingwerf, N Plowden, S Elliott, M Warren

MinutesMay 1, 2014

Meeting Held: Little Italy, Nassawadox, VA

Agenda Item:Financial ReportsPresenter: MW

Discussion:

Conclusions:Will be posted on website along with meeting minutes. An annual financial audit will be conducted at the end of the calendar year.

Action Items:Accepted

Person responsible:MW

Deadline: ASAP

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Agenda Item:Past Due BalancesPresenter: MW

Discussion:There are still several owners delinquent in their dues.

Conclusions:Warrants will be filed in Northampton County General District Court

Action Items:

Person responsible:MW

Deadline: 5/31/14

Agenda Item:Policies and Procedures ManualPresenter: JP

Discussion:When extraordinary expenditures are necessary, the board can communicate and vote via email with decisions being memorialized in the next meeting minutes. The board will attempt to keep property owners informed of these decisions via our website.

Conclusions:Policies and procedures will be revised to reflect this change and adopted via email.

Action Items:

Person responsible:JP

Deadline: N/A

Agenda Item:Pool MaintenancePresenter: MW

Discussion:

Conclusions:S. Wilson will be handling pool maintenance again for the upcoming season with the pool opening by 5/26/14. Wilson will be ordering chemicals as needed and having them delivered to J.Pavlik.

Action Items:Accepted

Person responsible:N/A

Deadline: 5/26/14

Agenda Item:Pool CleanupPresenter: MW

Discussion:

Conclusions:The Leffels and the Stewarts will be asked to handle pool cleanup once again this year, alternating weeks. They will submit time sheets and receipts for cleaning supplies to M. Warren for payment. Common Area clean-up (trash pickup, debris on beach, etc.) will be done by volunteers on an as-needed basis.

Action Items:Call and confirm with the Stewarts.

Person responsible:MW

Deadline: ASAP

Agenda Item:Grounds Work Presenter: MW

Discussion:

Conclusions:J. Metz and B. Heath will be asked to continue mowing this year.

Action Items:M. Warren will call Metz and ask him to get us on his schedule right away and ask B. Heath to begin maintenance of ditches by Memorial Day.

Person responsible:MW

Deadline: ASAP

Agenda Item:Flood Hazard Designation MeetingPresenter: MW

Discussion:A postcard was received notifying of a meeting on 5/12/14 at the Social Services building in Eastville from 6:30 to 8:30pm for public discussion of FEMAs new Flood Insurance Rate Map.

Conclusions:

Action Items:K. Stellingwerf has agreed to attend the meeting and report back to the board.

Person responsible:KS

Deadline: 5/12/14

Meeting concluded at 7:00pm

Next meeting: TBD