National Junior Honor Societies

Oklahoma Association of

National Junior Honor Societies

Annual State Convention Registration Packet

March 3-4, 2016

Jenks, OK

OANJHS

Oklahoma Association of National Junior Honor Societies

Greetings NJHS Advisers:

All advisers, new and returning, are invited to attend the Oklahoma Association of National Junior Honor Society’s Annual State Convention in Jenks. The convention will be held March 3-4, 2016. Please help us get in touch with your surrounding schools that have not attended the state convention in the last few years and invite them to also attend.

This year’s OANJHS Convention theme corresponds with loyalty to the ideals of NJHS: scholarship, service, leadership, character and citizenship. The theme, “May the TORCHE be with you”, exemplifies our desire for NJHS chapters across the state to stay true to the positive aspects of leadership, citizenship, scholarship, service and character.

This year’s convention will feature several exciting events:

Leadership games and activities

Guest speaker A’ric Jackson

Break-out Sessions – Leadership activities

Planetarium Visit

Service Project

Adviser sharing and hospitality

Meals – Thursday Museum & dinner

Friday (breakfast @ hotel)

Lunch – Lunch trucks in the oval or Pizza

Awards presentations

State election

We hope to encourage you to get fellow chapters in your area to join us for this year’s convention. We welcome all “first Timers” and past attendees. I will be happy to mail a packet to you if you wish, simply email to request a copy. We have included the scholarship box to check to give any amount to other schools that may need assistance in order to attend. If you have a need for assistance, please let us know approximately how much is needed in order for us to try and get the need funded.

Please consider joining us at the convention. It is imperative that we have a commitment from your chapter in the form of registration and check payment or PO number by February 12, 2016. If you cannot make that deadline and need an extra week, email and let us know. The cost for each person attending is only $35.00 this year, covering the cost of the facilities, meals, speakers, etc. A $5.00 late fee per person will be charged for late registrations. If your school is unable to attend Thursday night due to District or School restraints, registration for each person will be $20.00. Official convention T-shirts are available for only $10.00 each ($2 more for sizes above XL).

Annual OANJHS state dues invoices are attached or if you are attending convention, just pay the state dues with your registration fee. We encourage you chapter to be a part of this Oklahoma organization which can help provide resources and information for your chapter, whether you attend the convention each year or not.

Hotel Accommodations:

Holiday Inn Express & Suites

12209 S. Yukon Ave.

Glenpool, OK 74033

918-296-7000

Rate $ 89.00 Queen Double

Rate $ 99.00 for a King

Breakfast included

Holiday Inn Express & Suites

150 Aquarium Dr.

Jenks, OK 74037

918-296-7300

Rate $ 99.00 Queen Double

Breakfast included

Convention T-Shirts

Convention T-shirts are available for purchase with your registration. The shirts will feature this year’s state convention theme logo (to follow shortly) on the back of the t-shirt, along with a small emblem on the front left breast. Although these shirts are not a requirement, it has been a tradition to wear the convention shirts for the full day of events (Friday). This helps identify student and advisers for logistical and safety reasons as well as fostering organizational spirit!

Pricing: $10 Youth L through Adult XL and $12 Adult XXL and Adult XXXL

Return the following form, indicate the amount on your registration form and include the money with your check or PO.

School: ______

Adviser (s):______

Total number of T-Shirts

Pricing: $10 Youth L through Adult XL and $12 Adult XXL and Adult XXXL

Advisers

Youth Large / Adult Small / Adult Medium / Adult Large / Adult XL / Adult XXL / Adult XXXL

Students

Youth Large / Adult Small / Adult Medium / Adult Large / Adult XL / Adult XXL / Adult XXXL

Other: ______

Front: On left Breast: Back of Shirt: “May the

Torch be with you”

NJHS

State Convention

2016

Officer Election Information: All Officer Candidate schools, except for President – Elect, must come from districts west of I-35. The president- Elect school must come from districts east of I-35 as will the other officer schools in 2016-2017.

Available Offices:

President-Elect – plans state service project for 2016-17; organizes and host the 2017-18 annual state convention and fall state advisers’ meeting.

Secretary- Records minutes of the state convention and fall advisers’ meeting; maintains OANJHS website.

Parliamentarian – Conducts 2016-17 state election (next year) and conducts induction ceremony of new state officers.

Historian – Prepares an electronic scrapbook, updated monthly, including pictures, news articles, and souvenirs from state convention.

We encourage your chapter or school district to run for a state office in preparation for next year’s convention (2016-17). Individual students do not run for office; a school or an entire school district holds offices. Each school is allowed one vote, even if the school district is running as a group.

You are required to present a three-minute skit; the skit is very influential in how the voters make their selections. Even if you run unopposed, you must perform a skit. Holding state office is a great way for your school to receive state recognition. Currently, we are planning the skit presentations for Friday afternoon, with the election and induction of officers immediately following.

OANJHS STATE OFFICE APPLICATIONS must be returned by February 12 deadline. You may not change the office you are selecting nor decide to run once you arrive at the convention unless an open position has no candidates.

OANJHS STATE OFFICE APPLICATION

Return by February 12, 2016

School or District: / Jenks Middle School
School Address: / 205 East B Street
Jenks OK, 74037
School Telephone: / 918-299-4415 x 5300
Adviser: / Laura Steele
E-Mail: /
Best Telephone # to call YOU: / 918-527-4720

OFFICE DESIRED (CHECK ONE)

President –Elect for 2016-2017
Secretary for 2016-2017
Parliamentarian for 2016-2017
Historian for 2016-2017

RETURN WITH CONVENTION REGISTRATION BY FEBRUARY 12, 2016

TENTATIVE SCHEDULE of EVENTS

Thursday, March 3, 2016

Early Arrival – Hotel Check-in (For those schools staying in town)

3:30-6:30 PM- (for schools attending the Thursday night dinner)

Museum Tour: Gilcrease (More Information to come)

8:00 – 10:00 PM- Incredible Pizza and Games

10:00 PM curfew- back at hotel

Friday, March 4, 2016

8:00 – 9:00 AM Registration in the PAC lobby (Jenks Main Campus).

9:00 AM- Entertainment, Call to Order & Opening Ceremonies

10:00 – 2:00- Break-out Sessions and lunch

2:15 – 3:00 Guest Speaker

3:00 – 4:00 skit rehearsals and presentations, election and induction of new officers

4:30 Closing ceremonies

OANJHS State Convention Registration

DUE February 12, 2016

Return with Payment (Check or PO) to: Laura Steele

Jenks Public Schools – OANJHS State President

205 E. B Street

Jenks, OK 74037

School Name:
School Address:
School Telephone: / School Fax:
Adviser:
E-Mail:
Best Telephone # to call YOU: /
PO Number / Check

Student Name Gender Grade

Y N / Y N / Y N
Y N / Y N / Y N
Y N / Y N / Y N
Y N / Y N / Y N
Y N / Y N / Y N
Y N / Y N / Y N
Y N / Y N / Y N
Y N / Y N / Y N
Y N / Y N / Y N
Y N / Y N / Y N
Y N / Y N / Y N
Y N / Y N / Y N
Y N / Y N / Y N
Y N / Y N / Y N
Y N / Y N / Y N
Adviser / Chaperone Names / Gender / SUBTOTALS / # / DUE
Students @ $35 ($40.00 if Late)
Adults @ $35 ($40.00 if Late)
Shirts @ $10.00
Shirts @ $12.00
State Dues $30.00
Scholarship Program Donation
Total Amount Enclosed

**** WE NEED THE HELP OF THE SCHOLARSHIP PROGRAM TO ATTEND *****

$ ______IS NEEDED. ______

ADVISER SIGNATURE

OANJHS Photography / Videography Publicity Release

To Whom It May Concern:

I hereby give permission for my child, ______to be photographed or videotaped during activities while participating in the Oklahoma Association of the National Junior Honor Society Annual State convention. I realize that the photography or video may be published in the newspaper, a magazine, the school website, the OANJHS website, or other publication. The photograph and or video may be used for informational or education purposes regarding the programs, services, and activities of the OANJHS or my child’s school.

Signature of Parent/ Legal Guardian: ______Date:______

Return to your Chapter Adviser by: ______

OANJHS Permission Form/Medical Release

This is to certify that my child has permission to participate in the Oklahoma Association of the National Junior Honor Societies Annual State Convention March 3-4, 2016. Convention Activities will take place on the Jenks High School Campus in Jenks. An overnight stay may be included at a hotel in the area around Jenks. As a parent/ legal guardian of ______(birthdate: ___ / ___ / 19__) I hereby give permission for an OANJHS Adult Member or my child’s School Sponsor to provide and/or authorize emergency medical treatment for my child, or to take my child for treatment at an available hospital, dentist, or doctor’s office in case the injury warrants. I also authorize officials to secure the use of an ambulance, if necessary, for transporting my child to the hospital. I further give my permission for the hospital or the doctor in charge to take and action necessary to provide treatment for my child. I agree to pay the hospital, doctors, and ambulance service for all services rendered to my child. It is further agreed that Jenks Public Schools and/or their officials will be relieved of all responsibilities in the event of an injury.

Please Print Clearly:

Name of Parent or Legal Guardian
Home Telephone: / Work Telephone: / Mobile Telephone:
Emergency Contact Person: / Relation to Student: / Emergency Contact #:
Family Physician: / Physician Telephone:
List all known Allergies (Medicine, food, plants, etc.)
List all known Medication child is currently taking:
Tell us ANYTHING else we should know to properly care for your child
Insurance Provider: / Name of Policy Holder / Policy # / Provider Telephone
X / / / 2016

Signature of Parent/ Legal Guardian Date Signed

This form must be received by the OANJHS State President School by February 12, 2016

My “To-Do” Convention Checklist

Task to Complete / Information / Date completed
Complete Convention Registration Form & MAIL / Laura Steele
Jenks Public Schools –
OANJHS State President
205 E. B Street
Jenks, OK 74037
Reserve Hotel Accommodations
Collect Student Convention Fees / $35 per student if by Feb. 12, 2016 ($40.00 if Late)
Collect Adult Convention Fees / $35 per Adult if by Feb. 12, 2016 ($40.00 if Late)
Collect T-Shirt Monies & Sizes / $10.00 YL – Adult XL
$12.00 Adult XXL - XXXL
State Dues / $30.00 Due Feb. 21, 2014
Collect individual Medical Release & Photo Release Form / One per student required
Photos / PowerPoint of Chapter / State Service Projects / Email To:
Two 36 inch ribbons to tie to gavel
And Two 12 inch ribbons for
President’s gavel / For Opening Ceremony
Select one student to introduce Chapter / For Opening Ceremony
Prepare Campaign Skit / For Election
Assemble, pack supplies for skit / For Election
Campaign advertising novelties / Example: candy, favors, toys
No POSTERS – No GUM!
Complete application for State Office / If running for State Office: Due by February 12, 2016
Other things to Consider:

OANJHS

Oklahoma Association of National Junior Honor Societies

The State Honor Council Program gives special recognition to these schools that heave designed exemplary programs for their NJHS chapters. “Exemplary” is defined as participating in OANJHS Participation Category and must complete 7 projects, at least one in each of the other categories. A screening committee, made up of the official schools, will review all applications. Projects may or may not be accepted.

Any chapter, which according to the decision of the screening committee fulfills the above requirements, will receive the Honor Council Award. A chapter receiving the Honor Council Award for the first time will receive a plaque. Once a school has a plaque, it will be given a certificate for each year it receives the award after the first year. Plaques and/or certificates will be awarded at the state convention. THE AWARD WILL ONLY BE GIVEN TO CHPATERS ATTENDING THE ANNUAL STATE CONVENTION.