Procurement of Goods/Minor Items/Works/Services Under TEQIP-III Project

Department of______Jawaharlal Nehru Govt. Engineering College

Sundernagar, Distt. Mandi (HP)-175018

Phone No. 01907-267199, 267688, Fax No. 01907-266811 Website: Email:

No.: GEC/SNR/Dated:

Procurement of Goods/Minor items/Works/Services under TEQIP-III project

Category: Goods/Minor items/Works/Services / Sub Category: Equipment/Furniture/Books/LRs
Procurement Method: Shopping /Direct Contract (DGS&D/Proprietary) /NCB/LIB
Name of Lab: / /department of ______
Name of Package / Item(s) Name / Approx. Cost (₹)
( with detailed specifications, attach annexure if necessary)

Justification for Procurement of above item(s): These item/equipments are required to conductlaboratory practicals of B.Tech students and carry out research work in the field of

Name & Signature of Indenter
Recommendation by Head/OIC:
Forwarded and recommended by / Forwarded and recommended by
Nodal Officer (Procurement) / Nodal Officer (Finance)

Forwarded and recommended by

Coordinator TEQIP

Approved/Not Approved

Director/Principal

(Signature with stamp)

Note-1: Separate proposal forms should be used for different type of package/items and non identical goods/ items.

Note-2: All departments should suggest at least six bidders for procurement of package as per proforma attached.

Note- 3 For category/sub category/procurement method delete whichever is not applicable.

Supplier’s Information
Supplier-01
Bidder Name / Fax No.
Address / Email ID
Pin Code / Pan No.
Name of / TAN/TIN
Representative
No.
Phone No.
Supplier-02
Bidder Name / Fax No.
Address / Email ID
Pin Code / Pan No.
Name of / TAN/TIN
Representative
No.
Phone No.
Supplier-03
Bidder Name / Fax No.
Address / Email ID
Pin Code / Pan No.
Name of / TAN/TIN
Representative
No.
Phone No.
Supplier-04
Bidder Name / Fax No.
Address / Email ID
Pin Code / Pan No.
Name of / TAN/TIN
Representative
No.
Phone No.
Supplier-05
Bidder Name / Fax No.
Address / Email ID
Pin Code / Pan No.
Name of / TAN/TIN
Representative
No.
Phone No.
Supplier-06
Bidder Name / Fax No.
Address / Email ID
Pin Code / Pan No.
Name of / TAN/TIN
Representative
No.
Phone No.

Duly Signed (including name & designation) by Purchase committee and HOD/OIC of the concerned department.

/ J.N. Govt. Engineering, Sundernagar, Distt. Mandi (H.P.)
Department of______
Name of the Laboratory: / Financial Year:
Quantity / Quantity to / Justification / Estimated cost for / Mode of / Remarks
S. No. / Name of Equipments (Brief Specifications) / held at / be / for / which sanction is
Purchase / (if any)
present / purchased / Procurement / required
1.
2
(Indentor) / Head/OIC
(Name and designation) / Department of ______
JNGEC Sundernagar (HP)

J.N. Govt. Engineering, Sundernagar, Distt. Mandi (H.P.)

Department of______

No. GEC/SNR/Dated:

The departmental purchase committee meeting was held on ______in which it was recommended to procure the following item(s) which is/are required for ______under ______Department. The said item will be purchased through______

Sr. No. / Name of items with brief specifications / Qty. / Cost per Unit / Total Cost (₹)
Required / (₹) / (Approx.)

Total

Taxes Applicable @

GRAND TOTAL

Certified that we the following members of the purchase committee are jointly and individually satisfied that goods/items recommended for purchase is/are of the requisite specification, quality and priced at prevailing market rate.

Member I

(Name & designation)

Member II

(Name & designation)

Member III

(Name & designation)

OIC/Head

(Name)

Department of ______Jawaharlal Nehru Govt. Engineering College

Sundernagar, Distt. Mandi (HP)-175018

Phone No. 01907-267199, 267688, Fax No. 01907-266811 Website: Email:

No.: GEC/SNR/Dated:

MinutesoftheopeningofTenders/Bidsinvited/receivedforthesupplyof

______in ______Engineering Department.

The following tenders were opened on ______at ______and the details of the tenders/bids received are as follows:

S. No / Name of representative / Firm’s name & address / Contact No. / Signature
(if present during
opening)
1.
2.
3.
4.
5.
6.
7.
8.

Member-I

Member-II

Member-III

Member-IV

(Name & designation)

Department of ______Jawaharlal Nehru Govt. Engineering College

Sundernagar, Distt. Mandi (HP)-175018

Phone No. 01907-267199, 267688, Fax No. 01907-266811 Website: Email:

No.: GEC/SNR/Dated:

INSPECTION / INSTALLATION REPORT

Subject: Inspection Committee Report for items purchased vide Institute Purchase OrderNo.______dated______for______Laboratory/ Store/ Library/ Seminar Hall for ______Department.

The inspection committee meeting was held on ______and following members were present.

5. (Representative of the Firm/ Company)

The following machinery/equipments/goods/items supplied by ______as per supply order no. ______dated______have been received in the store/department on ______and has been installed on

______in the presence of above inspection committee members. The machinery/equipments supplied are as per the specifications of the supply order no.______and have been installed in ______laboratory and are in good working condition as on date______

S. / Name of the / Quantity / Equipment / Model / Unit / Total
No. / machinery/equipments/goods/items / Serial No. / Name / Price / Price
1.
2.
3.
4.
5.
Grand Total
Member-I / Member-II / Member-III / Member-IV

(Name & designation)(Name & designation)(Name & designation)(Name & designation)

J.N. GOVERNMENT ENGINEERING COLLEGE SUNDERNAGAR, DISTT. MANDI (HP)-175018

DEPARTMENT OF______

COMPARATIVE STATEMENT OF INSTITUTE PURCHASE ORDER NO.______DATED______OPENED ON ______AT______FOR THE SUPPLY OF “______” UNDER TEQIP-III PROJECT

Names of Firms & Specifications quoted by the Firms
S. No. / Name of item / Specifications
XXXXXXXXXXXXXXX / XXXXXXXXXXXXXXX / XXXXXXXXXXXXXXX / XXXXXXXXXXXXXXX
(1) / (2) / (3) / (4)
NQ / NQ / Specifications matched / Specifications matched
1.
2.

Recommendations of the Committee:

Member-I

Member-II

Member-III

Member-IV

(Name & designation)

J.N. GOVERNMENT ENGINEERING COLLEGE SUNDERNAGAR, DISTT. MANDI (HP)-175018

DEPARTMENT OF ______

COMPARATIVE STATEMENT OF INSTITUTE PURCHASE ORDER NO.______DATED______OPENED ON ______AT______FOR THE SUPPLY OF “______” UNDER TEQIP-III PROJECT

Names of Firms & Cost of items including all taxes

No.Name of Quantity XXXXXXXXXXXXXXX XXXXXXXXXXXXXXX XXXXXXXXXXXXXXX XXXXXXXXXXXXXXXitem

(1) / (2) / (3) / (4)

Recommendations of the Committee:

Member-I

Member-II

Member-III

Member-IV

(Name & designation)

WARRANTY/GUARANTEE CERTIFICATE

(to be submitted by the supplier)

No.Dated:

This is certified that items supplied by M/s ______to J.N.Govt Engg.

College,Sundernagar,Distt.Mandi(HP)-175018intheDepartmentof

______videInstitutesupplyorderNo______

dated______have been received /inspected and installed or commissioned in the ______laboratory/central store. The said supplied items shall remain in warranty/guarantee for a period of ______years from the date of inspection i.e.______as per the terms and conditions of the tender/IFB document.

Signature

Name and address of supplier/bidder

Seal of the Firm

Verified by:

Head/OIC

Department of

J.N.Government Engineering College

Sundernagar Mandi HP