Kaiser Foundation Hospital Manteca/Modesto
Stockton Medical Offices
HVAC Systems Failure Plan
GENERAL INFORMATION:
When a facility is made aware of any failure or large scale disruption of Heating, Ventilating, and Air Conditioning (HVAC) Systems, Engineering will direct repair/replacement activities to resume normal operations with sustained reliability in a timely manner.
PREVENTATIVE MAINTENANCE:
§ Engineering follows standard procedures, the manufacturer’s recommendation, and/or the experience of the facility in their efforts to resume sustained delivery of HVAC Systems to the facility.
FAILURE PROTOCOL:
§ In response to a non-functional HVAC system Engineering will:
v Inspect functionality of the system, controls, distribution system, valves, etc.
v Expedite needed repairs (in house or via approved, outside vendor).
v Notify affected departments and the Support Services Assistant Administrator of issue, plan of correction, approximate down time.
v Complete Unusual Occurrence Report and inform Chief Engineer and/or Assistant Chief Engineer.
§ In the event of a large scale or facility wide disruption, the Chief Engineer or designee will communicate with at least one of the following: the Support Services Assistant Administrator, Facility Administration and/or the House Supervisor (for hospitals).
§ If deemed necessary, Engineering will notify key personnel of the HVAC Systems Failure by initiating a Code Green: Utility Failure through an overhead page and the mass notification system.
§ If loss of HVAC Systems cannot be restored in a reasonable time frame, the Incident Command Center will be activated. The mission of the Incident Command Center is to safely manage the operations of the facility during a HVAC Systems Failure and minimize time to restore service.
Recovery:
Considerations of the most efficient and timely recovery to normal operations will begin early in the emergency response, guided by the nature of the incident and existing Business Recovery Plans. As the incident evolves, the Business Continuity Branch in the Incident Command System structure will be activated to provide appropriate attention to recovery activities. Affected departments will activate department specific Business Continuity Plans.
Incident Response Plan: HVAC Systems Failure