PROJECT MANAGEMENT
Working under the direction of the cooperative’s General Manager (GM), the Project Manager (PM) oversees the project within a timeline, budget and project policies.
Facility
Design
· Participate in development of the store plan. Primary roles include the architect, store planner(s), co-op personnel, and other consultants when necessary.
Construction
· Prepare for construction work with the design and construction team.
· Ensure all construction-related plans and documents are in place and within budget.
· Ensure adherence to any expansion policy within feasibility of application and budget.
· Work with Contractor/Site Supervisor to develop and maintain an integrated timeline so that the construction process and the ongoing business will proceed smoothly.
· Act as liaison and point person with design and construction team and make decisions on behalf of the co-op that are within the parameters of the PM role.
· Ensure regular project/construction team meetings. (i.e. weekly)
· Ensure GM is regularly updated on the expansion conditions and progress and included in decision-making process when the scope is beyond the parameters set for the PM role.
· Obtain outside assistance as needed and authorized by the GM to perform the duties of the PM.
Equipment
· Develop, with GM, an equipment acquisition policy. (new vs. used, etc.)
· Assess the equipment/fixture needs based upon the finalized store plan and develop itemized cost estimation.
· Ensure adherence to any expansion policy within feasibility of application and budget.
· Develop and implement the equipment acquisition process.
· Provide the necessary equipment specification documentation for mechanical and electrical design.
· Maintain an ongoing itemization of equipment with location, specifications, delivery/installation arrangements and cost.
· Oversee delivery schedule and installation.
· Upon project completion, provide itemized equipment schedule with corresponding warranty terms, applicable maintenance contracts, service provider.
Project Development Support to the General Manager (as requested)
· Assist with assessment and development of co-op’s expansion process outline.
· Review any proposed (BOD/member) expansion policy. (if applicable)
· Assist with development and/or review of business plan(s) for financing and operations.
· Review the project team selection process and/or participate in selections. (i.e. general contractor, architect, store planner)
· Communication supports - participate in organized events to educate members about project and/or newsletter (construction) project updates.
· Work with financial manager to ensure appropriate and timely project accounting, including the assurance of maintaining the “sources & uses” cash flow budget on a monthly basis.
Denise Chevalier Expansion & Relocation Project Management Cooperative Development Services
10/19/2007