Intermediary Body Contract For Organisations Accessing Disclosures On Behalf Of Others

Enrolled Body Name:

Enrolled Body Code:

1 Do you wish to act on behalf of affiliated or non-affiliated groups?

Affiliated See (a) belowNon-affiliated See (b) below

(a) Is it a condition of affiliation that groups/clubs access disclosures through your organisation? Yes No

(b) Will the groups/clubs you will act for have access to your services as an intermediary body? Yes No

2 Do you fully understand your responsibilities for acting as an Intermediary Body? (If you cross no, we will contact you to discuss your responsibilities before you can act on behalf of others) Yes No

3 Do you understand and can you comply with the requirements of the Code of Practice when acting as an intermediary body? Yes No

4 How many organisations do you expect to act on behalf of?

5 What steps will you take to check that the groups/clubs you will represent are voluntary sector organisations who qualify for free volunteer disclosures?

6 Which regulated work groups do those that you will represent work with? (Please tick all that apply)

ChildrenProtected Adults

7 Do you feel that you have sufficient knowledge and understanding to determine if the positions within the groups/clubs that you will represent meet the criteria for regulated work with children and/or protected adults? Yes No (If you cross no, we will contact you to discuss this and provide support and guidance)

8 Will your organisation make the recruitment decision on behalf of the groups/clubs that you represent?

Yes No (if you have answered no, please complete (a) below)

(a) As your organisation will not make the recruitment decision, will you provide guidance and support in the correct use of non-conviction information? Yes No

9 What evidence will you request to ensure the groups/clubs you will act on behalf of fully understand their obligations and will fully comply with the Code of Practice?

10 How will you share disclosure information with the group/club?

11 Will the groups/clubs you support provide their own policy on the secure handling of disclosure information or will you provide this for them? Groups own policy Our policy

12 Will you provide training or support in any of the following areas? (if you would like to discuss the training and support we can provide, please call 01786 849777 and choose option 3 for our Training and Compliance Team who will be happy to discuss this with you. Alternatively, tick ‘I would like support from VSDS and we will contact you)

Area / Yes / No / I would like support from VSDS
Adult Protection
Child Protection
Disclosure Form Filling
Interpreting Disclosure Information
Recruitment and Good Practice
Referrals
Regulated Work

13 How often will you audit the groups/clubs that you represent? Please also detail how do you intend to carry out these audits and what information will you ask for?

Declaration

I understand that in in signing this declaration, I am agreeing that our organisation will access disclosures on behalf of other groups/clubs. I agree to provide up to date contact details for each group I represent and an updated list of the groups/clubs I represent on an annual basis. I will ensure that those I submit disclosure applications for are voluntary sector organisations. I understand that I am not able to store disclosures for the groups/clubs I represent. When the disclosure is not sent to the group/club,I will destroy certificates once the disclosure information has been shared with the appropriate person.

Collator/Lead Signatory name / Signature / Date
Name of person who will manage the intermediary process(if different to above) / Signature / Date