Chairs & Directors Assembly

December 17, 2014SO 1020 AB
8:30 AM – 10:30 AM

Chairs & Directors Assembly

Present:

Abaidoo, Sam

Casey, Becky

Cheramie, Robin

Clune, Richard

Cope, Jim

DeMaio, Joe

Goldfine, Ruth

Gregory, Diana

Johnston, Linda

Katzman, Brett

Love, Keisha

Matson, Ron

McGarey, Don

Mitchell, Mark

Nelms, Tommie

Pate, Alice

Pulinkala, Ivan

Robinson, Karen

Sipp, Geo

Smith, Susan

Stallings, Lynn

Swint, Kerwin

Tudor, Keith

Whitlock, Ugena (for Lieberman)

Guests:

Brown, Lesley (Assist. Director for Access Services, Sturgis Library)

Colyar, Nancy (Director II, Sturgis Library)

Hassis, Nick (Executive Director, Infrastructure Server Support)

Lawhorne, Lectra (Associate CIO)

Leeds, Elke (Executive Director, Distance Learning Center)

Paraska, Susan (Director of Institutional Effectiveness)

Pusateri, Tom (Faculty Senate liaison)

West, Kim (AVP Enrollment Services)

Tom Pusateri volunteered to take minutes.

The CDA approved the Novemberminutes.

Fall scheduling

Kim West discussed fall scheduling of courses on the Marietta campus. He said that combining the data on scheduling from the two campuses had had unexpected difficulties, so he would be able to provide more information in mid-January. He will be able to provide date about room sizes, class sizes, and past scheduling on the Marietta campus that will be useful, particularly for General Education courses.The week of January 12 is when Kim expects to have a final report of space utilization.Marietta campus has plenty of classroom space; we just need to know how they use the space.Marietta will use the same block scheduling that the Kennesaw campus uses.On January 15 and 16, open meetings are plannedto discuss the analysis of optimization of space on the campuses.

Val Whittlesey:Changes to Core Curriculum that Impacts Area B

The USG General Education Council provided feedback on the core curriculum proposal resulting from the consolidation.Val reported on a conference call about that review yesterday.Val sent the Deans and email.In Area B, KSU needs to remove introductory courses to keep the number of credit hours to two credits (which balances the 4 credit courses in Area D).KSU can can no longer substitute disciplinary introductory courses in lieu of the social issues courses.The Marietta campus will be offering social issues courses that the Kennesaw campus didn’t have previously and which will add another good option for students.At most other institutions, the social sciences courses are housed in Area E.Val says that they need feedback by December 29 so that we can get a report to the USG by January 12.There will be a ballot on January 5 with a due date of January 7 that will be included in the January 12 report.

Learning Support...... Tonya Jones, Department of University Studies

Her presentation is included in the December Dropbox folder.

Tonya reported on system-wide changes to Learning Support Courses as a result of Complete College Georgia initiatives. Changes were based on research showing the effectiveness of allowing students to enroll in other college-level courses as they fulfill learning support requirements (ENGL 0099, READ 0099, MATH 0097, 0098, 0099).In the future, exiting Learning Support will mean that the student has passed the Area A course requirement.Learning Support now includes two areas, rather than three:English (includes reading and writing) and Mathematics.The majority of Learning Support students will be placed into credit-level collegiate courses along with a co-requisite support course (e.g., ENGL 1101 and co-requisite support course). A one-semester Foundations course will be available for those students who are not ready.KSU will only offerFoundations for College Algebra and not a foundational course for English.The rules for length of time in Learning Support are changing.There are no limits on attempts in the co-requisite Learning Support courses, however, if students hit 30 hours, they will be restricted to the gateway and co-requisite courses until the gateway is completed.If students do not pass the collegiate course, the student will have to enroll in both the collegiate and co-requisite course.Students can withdraw from Learning Support courses while continuing their enrollment in other courses, but they cannot drop one or the gateway/corequisite course pairings.The prerequisite is being changed for all courses that previously had READ 0099 or ENGL 0099 or MATH 0098/0099 as prerequisites. The prerequisite statement will now read“Successful completion of all Learning Support English/Mathematics requirements.”

Annual Reviews, Consolidation, etc...... Ron Matson, AVP for Faculty

Ron sent emails on ARDs and FPAs with a timeline. The annual review process for faculty on the Marietta campus will be handled in the following way.Each chair will review all faculty in his or her department.Chairs are strongly encouraged to consult with past chairs for feedback and should conform to the guidelines that were in place at the Marietta campus.As usual, chairs should carefully develop FPAs so that faculty have clear expectations and guidance for the future.

Chairs have received another email about post-tenure review that will occur in Spring 2015.Faculty on the Marietta campus have been on a different timeline for post-tenure review that will be honored during the transition.Academic Affairs will send out a master spreadsheet with timelines, but don’t expect it until August at the earliest.Each department will need to constitute an ad hoc committee with representation from both campuses to handle PTR decisions.(There is no need to worry about promotion and tenure decisions in Spring 2015, which have already occurred on the Marietta campus in Fall 2014.)

Ron mentioned three issues related to Banner access prior to Fall 2015 that have not yet been addressed due to the complexities and tight timeline:

1)Advising and access to student records

2)How faculty get into the system as instructor of record at the other campus

3)Chair availability for course overrides and other administrative responsibilities.

Ron is compiling a list of who needs access from each area so that cross-training on the systems can be provided on each campus.Procedural differences exist at both campuses (e.g., handling closed class overrides, opening up another section), so chairs may need to rely on experts at the other campus for assistance.In Fall 2015, there will be one system.

Ron discussed faculty qualifications to teach courses for SACS-COC accreditation.All faculty will need justifications of their qualifications to teach any course to which they are assigned.Ron encourages chairs to get the justifications done as quickly as possible, with the understanding that annual reviews are occurring in January.Ron will provide some generic language for how to write justifications and will provide some guidance on the more problematic cases.Ron indicated that Erik Bowe is retiring and will return in a 49% role one month after retirement.Karen Robinson requested assistance with disciplinary accreditation that may require substantive change documents prior to SACS-COC.

UITS on Windows Incident...... LectraLawhorne, Associate CIO and AVP of IT

Nick Hassis, Executive Director, Infrastructure Server Support

LectraLawhorne and Nick Hassis discussed the technology malfunctions that happened on Monday.On Sunday night, during a routine maintenance lab imaging cycle (which happens each semester over 2000 computers on campus),a KSU technology employee accidentally grabbed “Everyone” instead of just the labs. The error was caught quickly (10 minutes) but computers that were on at that time were affected, about 15-20% of campus computers.UITS mobilized 30 staff on campus by 7:00 AM, focusing on the labs and classrooms first.Each year UITS replaces about 20% of the older machines with newer machines (which they had in inventory).Those replacement machines were available for those who were affected. Lab computers were replaced first because finals were still underway. Faculty were the next priority. As of today, over 50% of restorations have been completed, but at this time of the semester, it’s difficult to schedule times for data restoration for faculty.UITS has 175 staff available to handle the process, from both campuses.The reimaging has to occur manually and individually for each computer.Lectra spoke highly of the response from the Marietta campus UITS staff.

Lectra talked about preventing such incidents in the future. UITS has a short windows for reimaging each year.UITS will implement a process that will have more checks, including two technical controls and two people controls.UITS also will segregate faculty/staff domains from labs so that this will not happen again.From a personnel standpoint, two sets of eyes will be required for each procedure with signed documentation (e.g., “turning two keys simultaneously”; check-and-balance).UITS will check the tool that caused the problem before it is reinstated for future use.A back-up option will be provided for all faculty (e.g., a physical drive bolted in the office or a transportable drive).

Joe DeMaiocomplimented UITS’s professional and expeditious response.Lectra indicated that this has been one of the most challenging issues she has ever seen, and she also praised the professionalism and dedication of the UITS team, several of whom worked 30-hour shifts, and she said that a consequence was the collaboration of the Kennesaw and Marietta campus units in responding to the crisis.

What advice do we give to faculty who have files that do not look like they were recovered correctly?UITS has data recovery processes, and is aware that the process may affect the file structure.The cost of using a third-party vendor to use a more sophisticated recovery system (which has no guarantee of working perfectly) would be $2 million if used for all affected computers on campus.UITS will consider third-party vendors based on priorities.Faculty are finding that most recovered files are corrupted.UITS can use multiple tools that might help faculty recover urgent files, but there are no guarantees.

Elke Leeds indicated that this university operates 351 days without a break, and so UITS has a small window to work on the reimaging.This schedule creates a difficult situation to manage.Lectra indicated that the person who caused the problem is a seasoned member of the team, but the window of opportunity has reduced over the years.

Someone asked what was recommended to avoid future issues and specifically mentioned shutting down computers when faculty or staff finish work.Lectra said that personally she prefers to keep her computer on, although Randy Hinds might recommend turning computers off.

Lectradescribed the work of the UITS team during the crisis. She said that her leadership team meets every morning at 7:00 AM and then meets with the staff “on ground” at 7:30 AM.UITS has effectively replaced over 1900 machines on campus, over 800 recoveries, almost 50% from a restoration standpoint, in an 8-day period.Lectra’s own computer was affected by the process.

Online Teaching Certification.Jim Cope, Associate Director of Distance Learning Center

Jim Cope discussed course certification and online teaching faculty certification, with the transition involving faculty on the Marietta campus.If Marietta faculty or courses are already approved, they will keep that certification.Marietta faculty can still have their courses reviewed using the Marietta process during Spring 2015 prior to March 1; after March 1, all faculty will use the Kennesaw process for online certification.Elke Leeds indicated that data on the online certification of Marietta faculty will be entered into the FIS.

The online provisional teaching workshop is open for faculty who are recent hired.It’s a 2-3 hour workshop that provides provisional certification during the upcoming semester, but those faculty members will then need to undergo full certification training prior to teaching in a future semester.

Elke Leeds discussed online degree programs at the Marietta campus.She said a coordinated web presence listing all of the options for students on the Marietta campus does not yet exist.Elke is communicating with all of online degree programs (on both campuses) to add information to the Kennesaw web presence.Elke’s team developed an Online Program Director’s Resource Guide that provides a checklist on developing and offering an online degree program, promotion of the program, handling student complaints, etc., with links to appropriate policies and Web resources.

Library Fines & Fees...... Lesley Brown for Linda Golian-Lui, Library Director

Leslie Brown (Sturgis Library) discussed the increase in library fines and fees.The major changes are the maximum amount of fines accrued before a block is placed on future use of the library and charges for lost/destroyed documents.These changes are attempts to encourage faculty and students to return materials on time.

Vote on Sexual Misconduct Policy

The CDA voted to approve the policy, which actually went into effect by federal mandate in October.Susan Paraska will send a clean version of the new policy to Dr. Papp.The ombuds is included in the policy as a confidential source.

Update on shared governance under consolidation...... Lynn Stallings

There is no common recommendation.Randy Stuart indicated that nothing has been resolved.

Liaison Reports

KSU Distance Learning Executive Committee...... Barbara Gainey

No report

KSU Policy Process Council...... Lynn Stallings

Sunset date for this council may be extended as we’re working through policies during consolidation. More to come in January.

Faculty Senate...... Alice Pate

Report on incentive pay for teaching online.No other USG institution has a $50 fee (Alice mentioned that CSU does).Faculty surveys indicate support for the fee.DLC might examine alternative models for compensation (e.g., options such as travel support, course release, etc.).Elke supports the $50 fee considering how well it has grown the online course presence at KSU.She is concerned that USG may view the compensation as a violation of the overload policy because it is repetitive.Elke mentioned that we are recognized as 17th best in the nation for offering online courses.

Faculty Senate was concerned about driver training requirement to provide access to driver records; KSU’s policy is an “interpretation” of USG policy and is not happening on other campuses.

President’s Budget Planning & Advisory Council...... Lynn Stallings

Lynn presented discussions on budgeting and the need for an EEO Coordinator.Requests for new faculty lines are being combined with recommendations on RPG (that includes HIPS and Student Affairs) of approximately $2.8 million, instead of being a separate request.

University Council...... Keisha Love

President Papp provided an overview of the budget priorities that Lynn discussed in the previous report, including the concern about faculty lines.

Next year, all employees will need to complete sexual harassment training online.

Other Business?

Tom Pusateri discussed the student response rate from Digital Measures Course Response:Between Fall 2010 and Fall 2012, he average response rate was 38%, or 41% if we include students who visit the Digital Measures site and actively decline to respond.That rate dropped to 34% or 35% respectively in Fall 2014.We may need to consider strategies for increasing the response rate in the future.

Meetings are on Wednesdays from 8:30-11:00 AM.

January 21, 2015, Leadership Room
February 18, 2015, Leadership Room
March 18, 2015, Leadership Room
April 14, 2015, KSU Center, rm. 300
May 20, 2015, Leadership Room