SUMMIT FIRE & MEDICAL DISTRICT
GOVERNING BOARD
REGULAR SESSION
April 28, 2016
MINUTES
(Agenda items may have been taken out of order at the discretion of the Chairman.)
1. CALL TO ORDER
Chairman Nott called the Governing Board Meeting to order on Thursday, April 28, 2016 at 2:58 p.m. at Station 32, 8905 N. Koch Field Road, Flagstaff, Arizona.
2. ROLL CALL OF BOARD MEMBERS / AFFIRMATION OF QUORUM
Members Present: Board Chairman Howard Nott, Board Member Jim Doskocil, Board Member Rick Parker
Members Absent: Board Clerk Newkirk
Administrative: Fire Chief Mark Gaillard, Deputy Chief Jerry Bills, Administrative Officer Chris Gioia, and Administrative Assistant Tammy Schieffer
Public Comment: None
3. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA
4. CALL TO THE PUBLIC
There was no response to the Call to the Public.
5. APPROVAL OF THE MINUTES FROM PREVIOUS MEETINGS
a. Discussion and Approval of the Regular Meeting Minutes of March 16, 2016
Board Member Parker motioned that the minutes of March 16, 2016 Regular Board meeting be approved. Board Chairman Nott seconded the motion.
There were no corrections or additions. Vote conducted. MOTION CARRIED.
AYES: Nott, Doskocil, Parker
NAYS: None
6. CONSENT AGENDA
a. Approval of Reconciliations and Financial Reports for March, 2016
Administrative Officer Gioia answered any questions from the Board regarding the monthly Reconciliations and Financial Report. The March 2016 Monthly Reconciliations and Financial Report is attached to the official Governing Board meeting packet.
Board Member Parker motioned that the Governing Board approve the March 2016 Monthly Reconciliations and Financial Reports per Arizona Revised Statutes. Board Member Doskocil seconded the motion.
Public Comment: None
Discussion followed. Vote conducted. MOTION CARRIED.
AYES: Nott, Doskocil, Parker
NAYS: None
7. Current Events Summaries, Reports, and/or Correspondence
a. Monthly Department Updates – Chief Gaillard
i. IGA meeting between the Command Staff
Fire Chief Gaillard provided a brief overview of the joint meeting with Flagstaff Fire and Summit Fire & Medical Department Command Staff, and answered any questions from the Board. The meeting was regarding setting projections as a combined staff.
ii. Battalion Chief Mike Boehm reported the monthly run and training report for March 2016, and answered any questions from the Board. There were a total of 85 calls. Training includes Pack Testing, Mattydale hose lay, Pre-planning and updating our books for Cromer Elementary School, and participation in hot drill at the training facility.
b. Local 1505 Update – Union Rep
Firefighter Matt Gibbs provided a brief overview of the Local 1505, and answered any questions from the Board. They are working on getting people for the bond committee; and sharing the word regarding Proposition 124. There was a delivery of a baby, and going to 3 man engines is a huge help for the district.
c. Bond Update – Chief Gaillard
Fire Chief Gaillard answered questions from the board regarding the quest for bond election in November, and the formation of bond committee. The meetings will be
May 25, June 4, and June 11.
d. Other Items – Chief Gaillard
None
8. Public Comment:
There was no response to the Call to the Public.
9. NEW BUSINESS / ACTION ITEMS
a. Review, discuss and possible action on selecting a roofing company and issuing Purchase Order 16-089 for roofing replacement and repairs to Station 32. – Chris Gioia
Administrative Officer Gioia answered questions from the board regarding the need for a roofing company for roofing removal, replacement, and repairs to Station 32.
Board Member Doskocil motioned to have R Beamer Roofing to repair the roof at Station 32 at $32395, making sure it is Marley 6 nail and how much more to do the whole roof membrane. Chairperson Nott seconded.
Additional discussion followed. Vote conducted. MOTION CARRIED.
AYES: Nott, Doskocil, Parker
NAYS: None
b. Review, discuss and possible action on resignation of Board Member Sachara. Administration is asking for approval to post the Notice of Vacancy with an application deadline of May 13, 2016 and board interviews on May 20, 2016 –
Fire Chief Gaillard answered any questions from the board regarding the resignation of Board Member Sachara.
Board Member Parker motioned to approve the request for application deadline of May 13, and board interviews on May 18, 2016. Board Member Doskocil seconded.
Additional discussion followed. Vote conducted. MOTION CARRIED.
The candidates applications will be due on May 13 and will be invited to the May 18 Board meeting so they will offer a small presentation, and the board will enter into Executive Session to vote and decide on the next board member.
AYES: Nott, Doskocil, Parker
NAYS: None
c. Review, discuss and possible action on: Sale of property at Station 31 to Jean Libby - Consideration and possible adoption of a Resolution approving the form of and authorizing the execution and delivery of a first amendment to lease-purchase agreement and authorizing the taking of all other actions necessary to consummate the transactions contemplated by the resolution. – Chris Gioia
Administrative Officer Gioia answered questions regarding the bank releasing the lien on that portion of the property. (Amending lease with BBVA). A copy of the Amendment is attached to the official Governing Board meeting packet.
Board Member Parker motioned to adopt Resolution 2016-3 approving the form of and authorizing the execution and delivery of a first amendment to lease-purchase agreement and authorizing the taking of all other actions necessary to consummate the transactions contemplated by the resolution. Board Member Doskocil seconded.
Discussion followed. Vote conducted. MOTION CARRIED.
AYES: Nott, Parker, Doskocil
NAYS: None
d. Review, discuss and possible action on granting the request for Administration to seek out local real estate counsel to assist with the sale of property at Station 31 to Jean Libby. Chief Bills
Administrative Officer Gioia answered any questions from the board regarding the request for Administration to seek out local real estate counsel for the sale of property at Station 31 to Jean Libby.
Board Chairman Nott motioned to all Administration to seek out local real estate counsel for the sale of property at Station 31 to Jean Libby. Board Member Parker seconded the motion.
Discussion followed. Vote conducted. MOTION CARRIED.
AYES: Nott, Parker, Doskocil
NAYS: None
e. Review and discussion on the 2016/2017 Budget – Chief Gaillard / Chief Bills
Deputy Chief Bills answered question from the Board regarding the 2016/2017 Budget. He had a PowerPoint presentation. A copy of the PowerPoint is attached to the official Governing Board meeting packet.
Discussion followed with the Board directing Administration to bring the detailed budget to the next board meeting.
f. Review, discussion and possible action on extending the current MOU to December 31, 2016. Fire Board may go into Executive Session - Discussion or consultation for legal advice with the county attorney or attorneys of the public body. (A.R.S. §38-431.03.A). Any action will be taken in public meeting. – Chief Gaillard
Board Member Parker moved to go into Executive Session. Board Member Doskocil seconded. Unanimous approval.
Regular Board Meeting was adjourned at 3:45 p.m. to go into Executive Session.
Regular Board Meeting was called back into session at 4:48 p.m.
Board Chairman Nott motioned to allow Administration to review amended document and present it to the Union Leadership. Board Member Doskocil seconded the motion.
Discussion followed. Vote conducted. MOTION CARRIED.
10. FIRE BOARD COMMENTS
None
11. Executive Session - Discussion or consultation for legal advice with the county attorney or attorneys of the public body. (A.R.S. §38-431.03.A)
None
12. ADJOURNMENT
Board Member Parker motioned to adjourn the Regular Board meeting. Board Member Doskocil seconded. Unanimous approval.
Regular Board Meeting adjourned at 5:24 p.m.
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Tammy Schieffer, Administrative Assistant