ALTC GRANT APPLICATIONS:

INSTITUTIONAL TIMELINES AND STAGE GATE PROCESS

Round 1: FlindersUniversity Lead Institution

Stage Gate 1 - Project Brief Due: Friday 12 November 2010

Stage Gate 2 - Project Proposal / First Draft Due: Monday 10 January 2011

Stage Gate 3 - Second Draft Due: Thursday 10 February 2011

Stage Gate 4 - Final Application Due:Monday 14 March 2011

Endorsement by DVC(A): Thursday 31 March 2011

ALTC Closing Date for Proposals: Thursday 7 April 2011

Round 2: FlindersUniversity Lead Institution

Stage Gate 1 - Project Brief Due: Monday 7 February 2011

Stage Gate 2 - Project Proposal / First Draft Due: Thursday 19 May 2011

Stage Gate 3 - Second Draft Due: Monday 8 August 2011

Stage Gate 4 - Final Application Due:Thursday 8 September 2011

Endorsement by DVC(A): Thursday 29 September 2011

ALTC Closing Date for Proposals: Thursday 6 October 2011

Round 1: FlindersUniversity Project Partner

Project Brief Due: Friday 12 November 2010

Final Application Due:Monday 7 March 2011

Endorsement by DVC(A): Thursday 24 March 2011

ALTC Closing Date for Proposals: Thursday 7 April 2011

Round 2: FlindersUniversity Project Partner

Project Brief Due: Monday 7 February 2011

Final Application Due:Thursday 1 September 2011

Endorsement by DVC(A): Thursday 22 September 2011

ALTC Closing Date for Proposals: Thursday 6 October 2011

Notes for Project Partners:

The Stage Gate Process detailed below applies to applicants where FlindersUniversity will be the lead institution for the project. However, elements of the Stage Gate Process still need to be considered by individuals intending to work collaboratively with another lead institution, in particular:

  • Project Management

Ensure that budget, timeline, dissemination plan, project management, working group membership, evaluation framework have been discussed and agreed to by all collaborators

Support from Head of SchoolA letter of support from your Head of School regarding requests for teaching relief or relief from normal duties is required. A letter must be provided from each institution requesting teaching relief or relief from normal duties
Support from CollaboratorsA letter of endorsement from the DVC(A) must be obtained. Institutions cannot be listed as partners in the absence of letters of endorsement
10% Infrastructure LevyA maximum of 10% may be claimed towards institutional administration and overheads. This does not include overheads associated with salaries. FlindersUniversity requires the inclusion of the 10% levy on all ALTC Grant applications. This includes the Flinders component of a lead institution’s budget (where Flinders is a collaborating institution). You need to be aware of your lead institution’s policy on the infrastructure levy and inform them of the FlindersUniversity policy. Where they do not include the levy, you must obtain written authorisation from your Executive Dean to waive the Flinders component of the Levy
STAGE GATE 1 – PROJECT BRIEF: Applicant Details

Your Name

Faculty
Email
Phone
Grant Program Scheme
Program Priority Area
Project Title (15 words)
Key Words: To assist in analysis and web searches please list key descriptors/search words (20 word limit)
STAGE GATE 1 – PROJECT BRIEF: Requirements
Before submitting your 2 page Project Brief, please ensure that the Project: / 
Aligns with ALTC Priorities / Objectives
See:
Benefits and contributes to the University, Higher Education and
Industry Sectors
Engages with relevant literature and identifies previously funded ALTC Projects if applicable
Proposes collaboration with other institutions/organisations and
these have been contacted to garner support
Notes: Methodology is not so important at this stage.
A detailed budget is not required yet but some indication of feasibility within ALTC funding limits IS expected.
SUBMIT PROJECT BRIEF: Staff from the Centre for University Teaching will contact you shortly to discuss your Project Brief.
STAGE GATE 2 – PROJECT PROPOSAL / FIRST DRAFT:Requirements
Your Project Proposal (first draft), should check/ confirm the following: / 
Application Requirements
The draft includes all the required components of an ALTC Grant Applicationincorporating a 10 page proposal plus required attachments
See:
Support from Head of School
A letter of support from your Head of School regarding requests for teaching relief or relief from normal duties is required. A letter must be provided from each institution requesting teaching relief or relief from normal duties, including the lead institution
Support from Collaborators
The identification of collaborating institutions timeline, including the requirements for provision of letters of support from collaborating institutions. Institutions cannot be listed as partners in the absence of letters of endorsement
10% Infrastructure LevyA maximum of 10% may be claimed towards institutional administration and overheads. This does not include overheads associated with salaries. FlindersUniversity requires the inclusion of the 10% levy on all ALTC Grant applications. This includes the Flinders component of a lead institution’s budget (where Flinders is a collaborating institution). You need to be aware of your collaborating institution’s policy on the infrastructure levy. Where they do not include the levy, you must obtain written authorisation from your Executive Dean to waive the Flinders component of the Levy
Ethics
If it is likely your Project will require Ethics Approval, this needs to be acknowledged and the appropriate contact needs to be made to commence the Ethics Approval process
SUBMIT FIRST DRAFT: Staff from the Centre for University Teaching and/or a member of the College of Distinguished Educators will now undertake a comprehensive review of your draft, checking for substantive quality and compliance with ALTC requirements. You will be contacted to arrange a meeting to discuss feedback from this review.

STAGE GATE 3 – SECOND DRAFT: Requirements

You have worked on your First Draft, incorporating feedback and developing all required components. Before submitting the Second Draft, you need to ensure the following has been addressed/included: / 
FeedbackStage 2 feedback has been addressed and, where feasible, incorporated into the application
Budget
Detailed budget is included and explanatory notes provided where necessary.
See Budget Instructions and Budget Template:

Timeline
The timeline should assume that the project will begin in the year in which funding is approved, immediately after the funding agreement administration has been concluded. For projects designed to go beyond 12 months the timeline should be developed around stages with discrete staged outcomes and deliverables for each year of the project. Timelines need to recognise the lead-up time required for large projects or those with a number of partners to develop a shared language and local commitment. Careful consideration should be given to the number and type of partners and their contribution toensure the project is manageable
Dissemination Plan
Your project should:
  • establish a communication plan that includes regular communication with the projectteam, institution, stakeholders, the ALTC and the wider national community
  • ensure that evaluation is undertaken at multiple points throughout the project and isunderstood and reported within an evaluation framework

Evaluation Framework
All projects provided with funding of greater than $120,000 must commission a formalindependent evaluation of the project. This evaluation should befactored into the budgetand the timelines for the project. A resource to assist with planning the evaluation ofprojects is available on the ALTC website at:
index.html
Qualifications and Experience
The qualifications and experience of the project leader(s) and project team need to be attached (limit three A4 pages). The statement on the project leader/s should include a list of allcurrent projects, research and fellowships, including the progress of any ALTCfundedactivities involving the project leader, and an estimate of the time thatthe leader(s) can contribute to the proposed project. Note the restrictionon the number of ALTC grants and fellowships for which individuals can takesubstantive responsibility
Institutional/ Industry Support
A letter of endorsement from the PVC/DVC (Academic), or equivalent, of partner
institutions is required as an attachment for collaborative projects
SUBMIT SECOND DRAFT: Staff from the Centre for University Teaching will conduct a final compliance check against ALTC requirements, including the timeline, application format and your dissemination plan. You will be contacted to arrange a meeting to discuss the feedback from this review and your Final Application.

STAGE GATE 4 – FINAL DRAFT: Requirements

Before the staff from the Centre for University Teaching can submit your application to the ALTC, conduct a final check to ensure the following has been included: / 
Letters of endorsement
Letters of endorsement from the PVC/DVC (Academic), or equivalent, of partner institutions are included
Budget / Timeline / Dissemination
Budget, timeline, dissemination plan, project management, working group membership, evaluation framework are all polished and confirmed by all collaborators
Qualifications / Experience
The qualifications and experience of the project leader(s) and project team need to be attached (limit three A4 pages)
Design specifications
Applications which propose technological developments must submit design specifications (limit one A4 page)
SUBMIT FINAL APPLICATION: Your application will now undergo a final proof read by staff in the Centre for University Teaching and FlindersUniversity endorsement will occur. Staff from the Centre for University Teaching will progress your application to Stage Gate 5 and submit it to the ALTCvia its online grant application portal, forwarding copies of the complete application by email to all project team members. You will receive an email confirming a receipt of your application from the ALTC. The ALTC will inform you directly of the decision regarding your application and staff from the Centre for University Teaching will contact you within days regarding this decision to discuss any future requirements.