Board of Directors Meeting

MINUTES

BOARD OF DIRECTORS MEETING

MISSOULA RAVALLI

TRANSPORTATION MANAGEMENT ASSOSCIATION

December 17, 2015

The Board of Directors of the Missoula Ravalli Transportation Management Association (MRTMA) met on Thursday, December 17, 2015 from 5:00 p.m. to 5:45 p.m. at Jaker's. Board Members present: Dick Haines, Greg Chilcott, Doug Davis and Stacy Rye. Board Members absent: Wayne Capp, Hugh Jesse, Adam Hertz, Marty Ludemann. MRTMA staff present included Lyn Hellegaard, Karen Sipe, Randy Velin and Ann Wake. Members of the public present: Bunny Haines, Susan Velin and Peggy Davis. The following are minutes of items reviewed and actions taken.

Call to Order: Greg Chilcott

NEW BUSINESS:

1. Mini van purchase:

Lyn informed the Board of the need to purchase a new minivan to replace the backup van we are currently using on one of the four new routes started in the last three weeks. Lyn indicated we really couldn't wait to go through the 3-4 year procurement process with the MDT Transit Section. Lyn did indicate she had received confirmation of MRTMA eligibility to purchase off the state motor pool contract. She is also research buying off the CSKT Tribal Transit contract. If the dealers won't honor the prices quoted Lyn requested the authority to let an RFP. Doug motioned for approval of the letting of an RFP for a minivan, if buying off the CSKT contract is not possible. The Board put a purchase price limit of $30,000. Dick seconded the motion. The motion passed unanimously.

2. Financial Report

Lyn reported the State Auditor completed his MRTMA/MDT reimbursement compliance audit. He reported there were only two clerical errors and suggested no face-to-face findings meeting was necessary.

OLD BUSINESS: None

There being no further business the meeting was adjourned at 5:45 p.m.

The next board meeting will take place in February 22nd.

Prepared and submitted this 18th day of December, 2015, by Lyn Hellegaard, Executive Director.

APPROVED:

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Greg Chilcott, Board Chair