The University of Manchester and Salford Royal Hospitals NHS Trust Foundation R&D Executive Risk Management Sub Committee

May 10th 2007 8-30 -9.30am B101 (CSB)

Minutes

Present: Chris Griffiths (Chair), Peter Crowe, Sid Swindells, Margaret Hoadley, Judy Hadfield, Linda Coulston, Linda Gibbons, Wendy Johns.

1.  APOLOGIES: John Crosby, Steve Hopkins, Hawys Williams

  1. Minutes: Accepted as correct

3.  Matters arising

None

4.  ACTION POINTS (Covered in AGENDA)

STANDING ITEMS

5. HUMAN TISSUE ACT LG

·  Nothing to report except the written stage of the tissue audit of known collections is now complete and the HTA have confirmed that frozen blood is a relevant tissue.

6. RESEARCH GOVERNANCE

·  New Roles in Salford Primary Care Trust – Document has been circulated

7. BUILDING MAINTENANCE SS

·  Approximately 50 ceilings in the CSB are in need of repair, this is part of a rolling programme, but as yet no starting date has been confirmed.

·  Roofing repairs (CSB) are now finished.

·  The main upgrade to the CSB has not yet been assimilated, but it will include the installation of a new lift shaft plus lift. This will be large enough to: a) comply with the Disability Act 1995 and b) carry larger pieces of equipment. The old lift will be kept as a goods only lift and for emergencies.

·  Re flooring and painting will take place in the Clinical Skills area of the UTB during the summer holidays.

·  The work in B210 has been completed.

8. CLINICAL RESEARCH /ACADEMIC SHIFT PTC

·  The Space group are still collecting and putting together information which will be discussed at their next meeting on May 25th.

·  PTC has met with Mike Hall and Roger Robinson to discuss space utilisation in the CSB. The outcome of this discussion was positive in theory. Mike Hall and Roger Robinson will attend the next full Space Committee Meeting.

·  Funding for the conversion of vacated space has not yet been discussed

·  CG informed the committee that ICON have expressed an interest in establishing a refurbished fully functioning clinical trials base in the Irving Building. CG will proceed with this initiative.

9. RADIATION PROTECTION WJ

·  At the last Trust Radiation Protection Meeting, Andrew Moran and Rob Oliver were appointed as RPS for Immunology and Vascular Medicine. Both appointees were unable to attend the RPS course which took place at the Christie Hospital last month. WJ will speak to Steve Bidey (Stopford Building) regarding the running of RPS courses and workshops.

·  Kirk Siddals and Norman Higgs have monitored room B207 for radiation. It was found to be clear apart for the u-bend of the sink. A sign will be installed to warn staff of this fact. If any refurbishment is to take place in B207 in the near future, the contaminated piece of pipe will be removed and disposed of as radioactive waste.

10. INCIDENTS / ACCIDENTS / SECURITY PTC

·  There is one incident pending re the CSB doors being left unlocked on Bank Holiday Monday. This was reported to SS and the locks have now been reprogrammed.

·  PTC has contacted the Trust regarding the issuing of ID badges to all staff on site. The Trust HR department reported back that only Trust paid staff would be given ID badges. After a discussion regarding security on site, this committee agreed that the Trust should provide ID badges for all staff working on site, including Hope based Manchester University employees. PTC will write to the Trust Director of HR asking for a definitive statement on ID badge issuing.

11. UPDATES FROM OTHER COMMITTEES LC

None

12. HEALTH & SAFETY LG

·  After some suggested changes were made to the Out of Hours and Lone Working Policies, they were approved by the Committee and will replace the earlier versions on the Research School Health and Safety website at Hope. SS said that the Trust Estates department would be integrating some of the policy guidelines into their own documents.

13. BIOHAZARDS MH

·  MH reported that she had received a good response to her call for revised applications regarding projects that had been running for more than 2 years.

·  Patrick Seechurn ( BSO ) wishes to run a course for Principle Investigators re Managing Laboratories. More information will follow at a later date.

·  LC inquired as to whether there had been any response from Principle Investigators regarding the list of substances cited under the Anti-Terrorism, Crime and Security Act. MH said that she had received one reply, but would ask for more responses.

14. UNIVERSITY EDUCATION JH

·  Progress in the removal of flammable materials in stairwells, corridors and reception areas is taking place. The photocopier has been moved to a separate room and flammable materials (files) on shelves in the UTB Reception area have been removed.

·  Money has come through from SIFT for the maintenance of the fabric of the UTB

·  There is concern amongst members of staff working in the UTB regarding the closing of shutters between areas in the UTB and the Irving Building, when they are still in the building as this would impede their exit in the case of a fire or other incidents. The Trust Fire Practioner has carried out a review of the space and has requested that an operational Policy for the Use of Shutters be implemented. CG commented that security issues were also involved. LG will assess the situation and speak to John Sturgess and space users about the possible options available, so that a policy can be formulated for discussion at the next RM meeting.

15. AOUB

·  CG confirmed that the RM Committee should meet as usual until further notice.

DATE OF NEXT MEETING: Thursday June 14th B101 8.30am

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