OTAUA SCHOOL PTA
MINUTES OF MEETING HELD ON 18th APRIL2013
WELCOME:
Janine welcomed everyone along to our monthly meeting.
QUORUM ESTABLISHED:
YES
PRESENT:
J Black, J Morriss, S Roden, J MacEwan, K Thornton, C McCabe, K Glenny (BOT Representative), C Graham (Principal)
APOLOGIES:
E Thomas, A Ryan, G Lord, L Lowe, M Hull, L Good
ADDITIONS TO AGENDA:
Raffle
Fundraising Ideas
MATTERS ARISING FROM THE MINUTES OF THE PREVIOUS MEETING HELD ON 21st March2013 :
Teacher Wish List/Update–
- The playground markings have been done and look really good.
- The worm bins have been ordered and are due in the first week of term 2.
- The School raised $173.60 at the Mufti-Day for The Radio Network SpecialChildren’s Christmas Party fund.
- We are looking at booking a Dance Group for term 4. The cost would be $1,500 + GST and we were wondering if the PTA would like to contribute towards this event. After much discussion it was agreed we would contribute with an amount to be decided closer to event.
Theatre Night – Secret Bridesmaids’ Business – Friday 17th May with show starting at 8.00 pm. $20.00 per ticket with supper provided. Cash bar available. Please try and sell the remaining 27 tickets so we can make the maximum profit from this fundraiser of $480.00. Tickets available from Sally Roden and Janine Black.
Second-hand Uniform Sale – We banked $62.00 from our recent 2nd hand uniform sale.
Entertainment Books –Caroline McCabe is co-ordinating this fundraiser. Caroline to collect 20 books with 11 pre- sold. Have banked money for 5 books to-date. Each book makes the School $13.00.
C Graham moved/J Morriss seconded that the Minutes of previous meeting held on the21st March2013 be accepted as a true and correct record. ALL AGREED.
INWARD CORRESPONDENCE:
Fashion A&E Flyer
OUTWARD CORRESPONDENCE:
NIL
REPORTS:
FINANCE
As per attached Detailed Report
Balance of Cheque Account as at17/04/13 $8,726.33
Current Cheque Account Balance as at 17/04/13 $8,147.04
We are still waiting on some sponsorship money to still come in. Once this arrives we will then be splitting the profit with Aka Aka School. A thank you notice to go into the County News.
J Morriss moved/S Roden seconded that the financial report be accepted. ALL AGREED
Information Sharing – nothing to report
Hotdogs – nothing to report
Lunches – unfortunately the freezer stopped freezing and S&J came out to look at it to see if it is repairable. It was decided it would be cheaper to purchase a new one. Sally had received a quote from Waiuku Mitre 10 – 300L chest $599 / 150L chest $399. Sally to get a quote from Gary Pye and one other supplier. After much discussion Sally was given the mandate to purchase a new chest freezer for a reasonable price.
Signs – new paint has been purchased but will need to purchase new boards. Will also look at prices to purchase solar lights to illuminate our signs.
School Reports
- The BOT Elections are coming up.
- The schools Foundation Charter document can be found in the waiting room if anyone is interested in reading it. This is our Strategic Plan for the next three (3) years.
- We held our Anzac Day service today and it was really nice.
- We held our Plant Growing Unit opening last week and it went really well.
GENERAL BUSINESS:
Disco – Jo MacEwan is happy to co-ordinate this. Jo Morriss to forward to Jo the run-sheet. Date to be confirmed once we have secured a DJ. We need to be more pro-active advertising this event and get flyers out to other Schools inviting them to attend.
Scrap Metal Drive – Jo MacEwan to make enquiries with the scrap metal yards to see if they would support our fundraiser. Once we have a clearer idea we can pick a weekend to run this event.
Jumble Sale – Sally to co-ordinate this fundraiser. To see when the Waiuku Town Hall is available.
Raffle – It was decided to run a “Children’s Raffle”. 1st prize an iPOD and other goodies and 2nd prize an MGP Scooter. Tickets need to go out by 1st June with raffle drawn 12th July (books need to be handed in by 5th July). Carol is happy to do up the raffle tickets. Carol and Kara to put together a letter that we can use if we are approaching businesses for items for our raffle. On School letterhead so that it is all legit.
Fundraising Ideas –
- Tupperware - it was discussed whether we would like to do a Tupperware fundraiser. After discussion it was agreed not to go ahead with this fundraiser.
- Ezi-Cover – it was agreed to hold this fundraiser in term 4. To go on the planning calendar.
- Ball Dresses of Yesteryear – we may be too late to host this event this year but everyone was really keen to do this next year. Get on-board Vanilla, Bakers Shoes and a hair stylist.
Planning Calendar –a calendar to be established listing fundraising events and just when we need to start our organisation of events.
Next meeting to be held on Thursday 23rd May 2013 at 7.30 pm.
MEETING CLOSED at 8.57 pm
Signed as a true & correct record this ______day of ______2013.
President :______