STAFF INSPECTION STRATEGY
Interview
Discuss itinerary and plans: Facility Inspection, Property and Equipment, Personnel and Operational Activities (Use notification letter as guide). When you plan to interview employees.
Review of Surveys: (Notification letter), Supervisory, and Employee
Miscellaneous questions:
How is the flow of communication up the chain of command?
How is morale, overall?
How is adherence to policy/procedure and attitudes towards compliance?
How is the overall knowledge of Accreditation?
Are there any property/equipment issues you would like to discuss?
Is manpower sufficient?
Are there any specific areas you would like us to report on and look at?
Miscellaneous Comments
Facility Check:
Interior Facility Inspection
General Condition: Paint/Repairs/Housekeeping
Condition Rugs/flooring/walls
Fire Extinguishers (expiration should be at least May 2002)
Exit Lights/General Lighting
Bulletin Boards w/Memos
Read Book
Biological Control Plan Book (White binder with bright pink paper)
Holding cells (housekeeping/security/light/water/commode) Doors locked when not in use.
Storage closets
Bay areas
Emergency Exits
Offices (Adequate Space)
Furniture
Computers & Other Equipment
Kitchen/Dining Area/Refrigerator/Appliances
Rest Rooms/Showers
Maps
Signs & Accessibility
Security
Security: Doors/Buzzers/Receptionist/
Alarm System
Unauthorized Entry
Citations stored in locked & secured area
Citation logs properly signed and dated
Storage Weapons and Other Special Equipment (night vision/tasers/special restraints/etc)
Closed Circuit Video Equipment
Other
Exterior Facility Inspection
General Condition (Paint, Repairs, Etc.)
Grounds
Signs & Accessibility
Exterior Sheriff's Office Signs
Parking
Designated Smoking Areas
Other
Files
Personnel, Juvenile, Investigator Files Locked/Secured
Files:
·  First Line Inspections
·  Patrol /Roll Call Inspections (Monthly & Quarterly)
·  Evaluations/Contested Eval/Probationary Evals/”Not Satisfactory” Evals.
·  S/K/A.
Disciplinary Action.
Juvenile Files (separate from adults)
Citation Books & Logs
Radar (Calibration/Logs)
Towing
Evidence Lockers
Taser Logs
Petit Cash
Video/Audio Equipment/Tapes (if applicable)
Other

SHIFT BRIEFINGS

Briefing Events & Observations:

Equipment Inspection Checklist

Employee Name/Rank/Title______DID______

Personal Equip / Yes / No / Item Number / Comment
Valid Driver License
*Valid Agency ID
Pager
*Service Weapon
*Asp
*Freeze Plus P
*Handcuffs
*Stinger Flashlight
*Portable Radio
*Body Armour
Cell Phone
Taser
Additional Weapons
Vehicle Equip. (Interior)
*Shotgun w/Lock
*Mag Light
Radio Charger w/Holder
Laptop (MDC)
*Mobile Radio
Console
*UTC Case
Map Book
Operational Readiness
Siren Works
Laptop/MDC Works
Vehicle Radio Works
Roof Lights Work
Portable Radio Works
Vehicle Safety Belts
Patrol Cage Secure
Vehicle Maint. Card/Sticker
Vehicle Mileage
Shape of Tires
Vehicle Markings
Cleanliness
Interior
Exterior
Vehicle Equip. (Trunk)
Fire Extinguisher
First Aid Kit
Marijuana Test Kit # 8
Cocaine Test Kit #13
*Bloodborne Pathogen Kit Gloves/Mask
Bio-hazard Suit
*Fingerprint Kit
Crime Scene Tape/Evidence Bags
Sharps Container
Cameras: *Polaroid, Spectra, Digital
*Directives Manual
Jumper Cables
Blankets
Flares (12)
Reflective Vest
Stop Sticks
Binoculars
*Tape Recorder
Rifle w/ Lock

*Issued Items

STAFF INSPECTION INTERVIEW FORM
Name District/Division
Rank/Title Inspector
Deputies
Do you have any safety concerns?
Does the Department provide adequate equipment to ensure you can do your job safely and effectively?
Are you familiar with Accreditation, its purpose, & role?
How often do you request training? Are your requests approved or denied as a rule? Are you encouraged by your supervisors to obtain training to advance your career goals?
Do you feel that the agency provides sufficient training to all employees? What training programs would you like to see incorporated to improve our program?
Do you maintain a uniform citation log of your own? If so where do you keep it?
61.3.80 Each Deputy issued Uniform Traffic Citations is required to maintain a citation log for inspection at anytime by a supervisor, member of the Staff Inspections Unit, or authorized representative of the Department of Highway Safety and Motor Vehicles. The following minimum information will be recorded:
·  Citation number;
·  Date issued;
·  Last name of person citation was issued to;
·  Nature of violation.
Does the Agency have a good, strong Field and Evaluation Program in place? Academic/Road Phase. Do you have any suggestions that might improve the program?
How are issues relating to communications?:
Comm Center/Telecommunicators (Dispatchers)
Communication/Other Agencies
Communications 4th Floor
Communication up the chain of command (Sgt/Lt/Capt)
Reception problems - 800 MHz (Dead Spots, radios portable/mobile)
Deputy Interview
Cont’d
How do you feel about the MDC? Placement:/Overall Performance
33.6.8 - How often do you receive roll call training?
41.1.8/41.1.22 How often do you attend staff meetings, and or roll call briefings?
How often does your supervisor perform line inspections? Monthly/Quarterly?
When was the last time you were trained in Bloodborne Pathogens? How long ago did you receive your kit?
What is the Department’s policy on pursuits
What is the Use of Force Continuum for deadly and non-deadly use of force? When is deadly use of force justified?
What do you understand as biased based profiling, and what is the Department’s policy on bias based profiling?
Are you aware of the goals & objectives of your division? Do you have input? Do you see active involvement/direction to attain them?
PERCEPTION QUESTIONS ARE NOT ABOUT PERSONAL EXPERIENCES BUT ABOUT THE SYSTEMS THAT ARE IN PLACE. WHAT IS YOUR GUT FEELING ON THE FOLLOWING?
Do you perceive that the Department has good/fair policies regarding discipline, promotions, and evaluations?
Do you perceive the Department properly handles sensitive issues such sexual/racial/age discrimination, bias, and harassment.
How is Unit morale?
How is morale in Sheriff's Office?
Do you have any comments, suggestions or observations that you would like included in this report?
Patrol Supervisors:
Are personnel Taser and AED Certified? Does anyone carry a portable Defibrillator in their vehicle? How many times has it been used?
Is manpower sufficient?
How often are training records reviewed?
How is the quality of reports?
How often are personnel inspections conducted and where do you maintain the hard copies of the inspection documentation? Weapons, Vehicles, Uniforms? How many quarterly evals were performed in 2002?
How often do you provide roll call training. Where do you get the material to train?
Do you have enough personnel or too many personnel to handle your components function? Recommendations?
41.1.8/41.1.22 - How often do you attend staff meetings, and or briefings?
Do you feel available personnel are being used to the best advantage?
Do you feel that administration supports you in your job?
53.1.1 - How often do you perform first line inspections?
41.3.23 - Do you have in car audio/or video equipment?
PERCEPTION QUESTIONS ARE NOT ABOUT PERSONAL EXPERIENCES BUT ABOUT THE SYSTEMS THAT ARE IN PLACE. WHAT IS YOUR GUT FEELING ON THE FOLLOWING?
Do you perceive that the Department has good/fair policies regarding discipline, promotions, and evaluations?
Do you perceive the Department properly handles sensitive issues such sexual/racial/age discrimination, bias, and harassment.
How is Unit morale? How is morale in Sheriff's Office?
Investigative Supervisor:
What type of training have new investigators had prior to assignment?
Are personnel Taser Certified? Who has been issued a taser?
Is manpower sufficient?
Who performs the CVSA’s, where are they conducted. Is there a log? View log. Where are the CVSA files kept? Who is CVSA certified at your district?
42.4.14 - View examiner’s CVSA “package” - consent forms, charts, questions, and written reports.
How is the quality of reports received from patrol/from the investigators?
Is there any pending legislation that the agency should be looking into? How will it impact this agency?
1.7 - When was the last time you had a search and seizure refresher course, and/or how do you keep abreast of the case law that governs these changes.
61.3.93 - When a juvenile is arrested for a felony, what is the paperwork process. Are there any special procedures? If possible, view interview room.
42.6.1 – Do you use Confidential Informants? View security of documentation
42.1.26 - View investigative copy of active cases assigned to the unit. How long are files maintained?
41.1.8/41.1.22 - How often do you attend staff meetings, and or briefings?
53.1.1 - How often do you perform line inspections? View Sergeant personnel files
42.1.14 - View Case Assignment Report
42.1.17 - View Case Status Report
Investigator Supervisor
Cont’d
42.1.65 - View Case Management Report
42.1.72 - Verify status of active cases is reviewed every six months up to a period of three years.
42.2.107 - View On-call list
42.2.113 - Verify a representative of the District Investigations attends at least one roll call training session per squad per month. Do you attend roll call training and how often?
42.2.115 - Verify investigators attend briefings periodically as circumstances dictate to obtain and exchange information.
Do you have any comments, suggestions or observations that you would like included in this report?
PERCEPTION QUESTIONS ARE NOT ABOUT PERSONAL EXPERIENCES BUT ABOUT THE SYSTEMS THAT ARE IN PLACE. WHAT IS YOUR GUT FEELING ON THE FOLLOWING?
Do you perceive that the Department has good/fair policies regarding discipline, promotions, and evaluations?
Do you perceive the Department properly handles sensitive issues such sexual/racial/age discrimination, bias, and harassment.
How is Unit morale?
How is morale in Sheriff's Office?
Do you have any comments, suggestions or observations that you would like included in this report?
Investigators:
Is manpower sufficient?
Who performs the CVSA’s, where are they conducted. Is there a log? View log. Where are the CVSA files kept? Who is CVSA certified at your district?
42.2.113 - Verify a representative of the District Investigations attends at least one roll call of each squad per month.
42.2.115 - Verify investigators attend briefings periodically as circumstances dictate to obtain and exchange information.
Are you familiar with Accreditation, its purpose, & role?
How often do you request training? Are your requests approved or denied as a rule? Are you encouraged by your supervisors to obtain training to advance your career goals?
Do you have adequate equipment to perform your duties?
Can you verbalize what you believe the departments policy is on biased based profiling?
How do you perceive the quality of reports?
How do you feel about communication up the chain of command? And communication?
Do you attend roll call training and how often?
PERCEPTION QUESTIONS ARE NOT ABOUT PERSONAL EXPERIENCES BUT ABOUT THE SYSTEMS THAT ARE IN PLACE. WHAT IS YOUR GUT FEELING ON THE FOLLOWING?
Do you perceive that the Department has good/fair policies regarding discipline, promotions, and evaluations?
Do you perceive the Department properly handles sensitive issues such sexual/racial/age discrimination, bias, and harassment.
How is Unit morale?
How is morale in Sheriff's Office?
Do you have any comments, suggestions or observations that you would like included in this report?

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