[On Your Letterhead]
[Date]
[Name, Position]
[Address]
[Address]
Dear [Name]:
The purpose of this correspondence is to summarize the meeting held with you at [Time] on [Day of Week, Month Day, Year] at [location] and to serve as a letter of direction to you regarding your attendance.
Also in attendance at this meeting were [Names, Positions]. As we discussed during the conference, you took [#] days of short term leave during the [Month, Day, Year] through [Month, Day, Year] fiscal year, the [Year-Year] school year. This level of absenteeism is unacceptable in that it poses an undue hardship on your coworkers and the entire department. The service you provide is vital to our staff and students, and prompt and regular attendance is part of the essential functions of your job duties.
Per Cobb County School District Administrative Rule GARH-R: The District may require a physician's statement attesting that the employee was absent due to illness if the employee is absent:
1. Five or more consecutive work days;
2. Seven or more non-consecutive work days; or
3. A series of work days that appear to occur in a pattern, such as a
series of Monday and/or Friday absences.
The District also reserves the right to designate a physician, at the District’s expense,to confirm the reason for an absence.
Per Cobb County School District Administrative Rule GARH-R, the Cobb County School District expects all employees to demonstrate punctual and regular attendance. Excessive tardiness and absenteeism result in ineffective and inefficient employee performance which does not support the District’s Vision of continuous improvement.
Absences in excess of nine (9) days within a fiscal year for a 240-260 day employee (6.5 for 180-189 day employee) are considered excessive and may result in disciplinary action consistent with progressive discipline. Unexcused tardiness may also result in corrective action consistent with progressive discipline (GBK-R).
In the future, you must improve your attendance in general and adhere to the following directives:
1. Make immediate and permanent improvement in your attendance
2. Demonstrate prompt and regular attendance
3. Make every attempt to schedule all doctor appointments before or after work
4. Provide appropriate medical documentation to your supervisor upon your return to work after any future usage of short term leave. This documentation may be verified by your supervisor.
5. Follow all rules and regulations contained in your CCSD Employee Handbook, and all CCSD Administrative Board Rules, pay special attention to rule GARH-R: Leaves and Absences.
[Name], please be aware that failure to adhere to the above directives or any other misconduct may result in disciplinary action, up to and including the termination of your employment. This document may become part of your annual evaluation.
Sincerely,
______
[Principal Name], Principal date
Your signature is acknowledgement of your receipt of this Letter of Direction.
______
[Employee name] date
CC: Employee Relations
Personnel File
Area Assistant Superintendent