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CARN BREA PARISH COUNCIL
Minutes of the Full Council meeting held at Treloweth Community Hall, on
Thursday, 17th March 2016, at 7.00 p.m.
PRESENT: Councillors C.E.N. Bickford (Chairman), R. Drew (Vice Chairman),
P. Sheppard, S. Larner-Brown, C. Jordan, P. Mather, M. Moyle, Mrs. B. Fielder, Mrs. D. Cousins, P. Cousins, A. Russell
16/03/01 APOLOGIES FOR ABSENCE
Apologies for absence were received from:-
Councillors C. Lawrence (another meeting), D. Elliott (CC) Holiday
16/03/02 MEMBERS TO DECLARE PECUNIARY AND NON PECUNIARY
INTERESTS (INCLUDING THE DETAILS THEREOF) IN RESPECT OF ANY ITEMS ON THIS AGENDA
There were no declarations made.
To consider any written applications for dispensations on items on the
agenda.
There were no written applications for dispensations on items on the
agenda.
16/03/03 PUBLIC PARTICIPATION
There were 3 members of the public present.
16/03/04 CONFIRMATION OF MINUTES
The minutes of the Full Council meeting of the 18th February 2016 were confirmed and duly signed by the Chairman.
Proposed: Cllr. C. Jordan Seconded: Cllr. A. Russell
16/03/05 CONSIDERATION OF REPORTS ON THE MINUTES
Pg 119 -16/018 Cllr Moyle asked if a copy of the names of the people who had called the election had been received. The Clerk informed Cllr. M. Moyle that a copy was in the office.
Pg 120 – The meeting was informed that the baskets had been collected ready to be planted.
The meeting was informed that a price for the memorial seat had been obtained. It was agreed that the seat should be ordered.
Pg 122 – Invoice received monies going out
Pg 123 – The meeting was informed that the new boiler has been installed.
16/03/06 ACCOUNTS
To receive financial statements for the month of March 2016 and to present the March accounts for payments.
The accounts and finance reports for the month of March 2016 were presented.
Resolved: That the March accounts are paid.
Proposed: Cllr. P. Mather Seconded: Cllr. M. Moyle
To nominate a Councillor to check the invoices, cheques and Sage for the month of April 2016.
Cllr. M. Moyle was nominated to check the invoices, cheques and Sage for the month of April 2016.
16/03/07 CORRESPONDENCE
16/021 –Cornwall Council – In house day service briefing - (copied to all Cllrs) - noted
16/022 – Cornwall Council – Health & Social Care integration - (copied to all Cllrs) – Cllr Drew informed the meeting that he attended a meeting at New County Hall.
16/023 – Post Office – Carnkie Post Office temporary closure - (copied to all Cllrs) – It was agreed that a letter is written to request information on how long the closure will last.
16/024 –Cornwall Council – Statement as to Persons Nominated for the Four Lanes Ward election - (copied to all Cllrs) – noted
16/025– Cornwall Council – Cornwall AONB Annual Conference - (copied to all Cllrs) – noted
16/026 – Cornwall Council – Cornwall AONB Management Plan for Comments -(copied to all Cllrs) – noted
16/027 – Cornwall Council – Communities and Devolution - (copied to all Cllrs.)
Cllr Drew informed the meeting he will be attending a meeting on 30th March 2016.
16/028 – Coastline Housing – Coastline Chronicles - (copied to all Cllrs.) noted
16/029 – Cornwall County Playing Fields Association - (copied to all Cllrs.) noted
16/030 – South West Council - Essential Skills for the 21st Century Councillor- (copied to all Cllrs.) noted
16/031 – Cornwall Association of Local Councils – Annual Report- (copied to all Cllrs.) noted
16/032 – Devon and Cornwall Police – Notice of election (copied to all Cllrs. ) noted
16/033 – Cornwall Council – Notice of Poll (copied to all Cllrs.) noted
16/03/08 MINUTES OF COMMITTEES’ WORKING PARTIES
The minutes of the Planning Committee meeting of 25th February 2016 were confirmed and duly signed by the Chairman
Proposed: Cllr. R. Drew Seconded: Cllr. P. Mather
The minutes of the Neighbourhood Plan Working Party of the meeting of 10th March 2016 were confirmed and duly signed by the Chairman
Proposed: Cllr. R. Drew Seconded: Cllr. C.E.N. Bickford
To accept the reports of committee and matters referred
Planning Committee
Resolved: That the Policy Document ‘Procedure to be followed by councillors following a request from a prospective applicant’ is adopted.
Proposed: Cllr. R. Drew Seconded: Cllr. S. Larner-Brown
16/03/09 REPORTS
(i) Chairman’s Report – the Chairman reported that he had attending a Church function at Pencoys Hall and had met with Cllr. Moyle, Cllr. Drew and a local architect to discuss extending office space at Treloweth Hall.
Resolved: That the Clerk obtains further quotes.
Proposed: Cllr. C.E.N. Bickford Seconded: Cllr. P. Mather
Cllr. C. E. N. Bickford reported that he had also attended the Neighbourhood Working party meeting and assisted in the interviews for the caretaker position.
(ii) Police Report – a copy of the Police report compiled by Cllr. R. Drew was circulated.
(iii) Finance Member’s Report – Cllr. M. Moyle informed the Council that the wages, invoices and cheques for the month of March had been checked and that £14,000 has been transferred from the business account to the current account to cover the invoices.
The meeting was informed that the Audit has been called for 3rd June and the Internal Auditor has been informed. Councillors were advised that the office with be closed for the week commencing 4th April for end of year accounts.
(iv) Clerk to the Council – report circulated to all Councillors. The Clerk informed the meeting that the Regeneration committee of 7th April had been postponed to meeting to 12th May 2016.
(v) Written report: there were no written reports.
(vi) Verbal reports: Cllr. R. Drew reported on the meetings that he had attended re planning issues, his visit to Gwinear/Gwithian Parish offices to discuss their progress with the Parish Plan and a presentation organised by NHS Kernow and Cornwall Council.
Cllr. A Russell reported that he had attended Tuckingmill Valley with relation to vandalism to picnic tables and wooden log seat. Cllr. Moyle asked Cllr. Russell to report this to the appropriate authorities. The meeting was informed that local residents still had concerns with Tuckingmill Valley in relation to locked gates. Cllr. R. Drew had contact with Cornwall Council and informed the meeting that he would speak to the Clerk and revisit the problem.
Cllr. A. Russel informed the meeting that residents in East Hill have concerns with regard to Menegy Hostel. Cllr. M. Moyle informed the meeting that he will seek further information.
16/03/10 CORNWALL COUNCILLORS REPORTS
Cllr. M. Moyle CC
Reported that he attended the meetings previously reported on and had received a variety of complaints from members of the public. Complaints have increased with regard to the dumping of large items.
16/03/11 TO RECEIVE AN UPDATE ON DEVOLUTION
Cllr M. Moyle advised Councillors that he had been informed, that Cornwall Council has passed information on all of the pieces of land on to its valuation department. The meeting was advised that with the onset of devolution our workload is increasing and extending the office is being looked into, to ensure that the Council ‘is fit for purpose in the future’. There may be further phases to increase space for Handymen.
The meeting was informed that at the base of Carn Brea, there is an area of land previously used as a football pitch and it could be advantageous for the Parish Council to include this land in the devolution package.
Concerns were raised as to why all the land is being valued. Cllr. Moyle explained that covenants are usually put in place with regard to selling land.
Cllr. P. Sheppard asked if covenants would be put in place with regard to protecting Carn Brea Parish Council if the Council took over land with issues. Cllr. M. Moyle explained that the Council would need to be proactive and research the pieces of land in case of any problems in the future.
Cllr. Drew reported that is apparent from the CALC meetings that Cornwall Council are devolving land and other assets, such as buildings, with the requirement that if the Parish sell land or assets, a percentage will go to Cornwall Council.
Cllr S. Larner- Brown proposed that that the Council request that the land at Carn Brea is added to the list.
Cllr P. Mather made an amendment that the Council receives further information before a decision is made.
Cllr. Drew explained that a National Standard BMX Track is being looked into and the Council may be able to help the club achieve its goal. Cllr P. Mather withdrew his amendment
Resolved: that the Council requests that the land is added to list of land for devolution.
Proposed: Cllr. S. Larner-Brown Seconded: Cllr. R. Drew
16/03/12 TO RECEIVE INFORMATION ON THE ELIGIBLE FUNDING FOR THE LOCAL MAINTENANCE PARTNERSHIP
Resolved that the Council accepts the funding offer to cut Public Rights of Way dated 01 February 2016 and agree to comply with the conditions of the offer.
Proposed: Cllr. C.E.N. Bickford Seconded: Cllr. C. Jordan
Cllr. S. Larner-Brown made an enquiry with regard to the cost.
16/03/13 TO CONFIRM THE DATE OF THE ANNUAL PARISH MEETING AND THE AGM
The meeting date was set for 5th May 2016
16/03/14 TO EXCLUDE THE PRESS AND PUBLIC UNDER STANDING ORDER SO1C
The Chairman informed the meeting ‘that in view of the confidential
nature of the business about to be transacted, it is advisable in the
public interest that the press and public be temporarily excluded and
they are instructed to withdraw’.
Proposed: Cllr. C.E.N. Bickford Seconded: Cllr. R. Drew
16/03/15 STAFFING MATTERS
The meeting was informed that Mrs. J. Baker has been appointed as Caretaker and Mrs. S. Kneebone will continue on as deputy caretaker.
16/03/16 TO RECEIVE ANY NOMINATIONS FOR AWARDS FOR LOCAL PEOPLE
It was agreed that a nomination suggested by Cllr. C. E. N. Bickford is added to the list.
The meeting ended at 7:53 p.m.