Call for proposals “to support
Research and development projects (TRL 3-6)”
II. Project presentation[1]
Title of the project:Acronym of the project:
S4[2] priority area
S4 priority subarea:
List of partners
PartnerNo.[3] / Name of the partner organization / Short name of the partner organization
(code)[4]
1. (coordinator)
2.
…
…
…
…
1. Excellence
1.1 ObjectivesDescribe the specific objectives for the project, which should be clear, measurable,
realistic and achievable within the duration of the project. Objectives should beconsistent with the expected exploitation and impact of the project(see section 2):
1.2 Relevance
A.Describe in what way the suggested project will contribute to the strategic development objectives, defined in national strategic documents, with the special emphasis on the following documents:
- Operational Programme for the Implementation of the European Cohesion Policy in the 2014-2020 period, especially objectives of priority axes 1, investment priority 1.1, specific objective 1 (OP 2014-2020)
- Resolution on Research and Innovation Strategy of Slovenia (RISS)
- Slovenia´s Smart Specialization Strategy (S4).
B. Contribution to the horizontal objectives of the OP 2014-2020: support to the transition to energy efficient economy with low greenhouse gas emissions or intensive support to the transition to a low-carbon society, shifting to a circular economy and other horizontal objectives of the OP 2014-2020:
C. Please explainhow your proposal addresses the specificS4 priority area and subarea:
1.3 Concept and approach
Describe and explain the overall concept underpinning the project. Describe the main ideas, models or assumptions involved. Identify any trans-disciplinary considerations;
Describe the positioning of research and development project (RDP)where it is situated in the spectrum from‘idea to application’, or from ‘lab to market’. Refer to Technology Readiness Levels (TRL) (See section II.2 Instructionsfor the applicants: definition of Technology Readiness Levels);
Describe anynational or international research and innovation activities which will be linked to research and development projects, especiallywhere the outputs from these will feed into the project;
Describe and explain the overallapproach and methodology of every research phase of the research and development process (research, development, demonstration, pilot);
Describe KET (Key Enabling Technologies) involvement in the project.
1.4 Ambition
A. Describe the advance your proposal would provide beyond the state-of-the-art, and the
extent the proposed work is ambitious. Your answer could refer to the ground-breaking
nature of the objectives, concepts involved, issues and problems to be addressed, and approaches and methods to be used:
B.Describe the international innovation potential which the proposal represents. Where relevant, refer to products and services already available on the market. Please refer to the results of any patent search carried out:
2. Impact
2.1 Expected impactsA. Describe how your project TRL 3-6 will contribute to:
- the expected objectives and impacts set out in the call for proposals, OP 2014-2020 and under the relevant S4 priority area and subarea; fill out the Table 2.1with mandatory indicators and other expected results and impacts;
- improving innovation capacity and the integration of new knowledge (strengthening the competitiveness and growth of companies by developing innovations meeting the needs of European and global markets);
- any other environmental and socially important impacts:
B.Describe any barriers/obstacles, and any framework conditions (such as regulation and standards), that may determine whether and to what extent the expected impacts will be
achieved (This should not include any risk factors concerning implementation, as
covered in section 3.2 a):
2.2 Measures to maximize impact
A. Dissemination and exploitation of results:
Provide an action plan for the phase TRL 7-9 (describe a credible path to deliver the innovations to the market) after realization of the research and development project TRL 3-6:
- provide draft plan for dissemination and exploitation of project results. Draft plan should be proportionate to the scaleof the project and should containmeasures to be implemented during and after the project;
- explain how the proposed measures will help to achieve the expected impact of the project;
- where relevant, include information on how the partners will manage the research data generated and/or collected during the project (content is relevant in context of the ownership and access to key knowledge (IPR, data etc.) - management of this issues need to be addressed in the consortium agreement);
- outline the strategy for knowledge management and protection.
B. Communication activities
Describe the proposed communication measures for promoting the project and its
findings during the period of the grant. Measures should be proportionate to the scaleof the project, with clear objectives. They should be tailored to the needs of variousaudiences, including groups beyond the project's own community. Where relevant,include measures for public/societal engagement on issues related to the project:
3. Implementation
3.1 Work plan —phases of RDP, results and milestonesA.Please provide the brief presentation of the overall structure of the work plan:
B.Please present thetiming of the RDP phases and their components – milestones (Gantt chart or similar):
C. Providedetailedwork description:
- a description of each RDP phase(table 3.1a);
- a list of major deliverables (table 3.1b):
D.Provide graphical presentation of RDP phasesand their components showing how they inter-relate (Pert chart or similar):
3.2 Management structure and procedures
A.Describe the organizational structure and the decision-making (including a list of milestones):
B.Explain why the organizational structure and decision-making mechanisms are appropriate to the complexity and scale of the project:
C.Describe, where relevant, how effective innovation management will be addressed in the management structure and work plan:
D.Describe any critical risks, relating to project implementation, that the stated project's objectives may not be achieved. Detail any risk mitigation measures. Please provide a table with critical risks identified and mitigating actions (table 3.2a):
3.3 Consortium as a whole
A.Describe the consortium. How will it match the project’s objectives? How do the
members complement one another and cover the value chain? Inwhat way does each of them contribute to the project? How will they be able to workeffectively together?
B.If applicable, describe the industrial/commercial involvement in the project to ensure
exploitation of the results and explain why this is consistent with and will help to
achieve the specific measures which are proposed for exploitation of the results of the project (see section 2.2):
3.4 Resources to be commitedand the budget of the proposal
A.Please present resources necessary for the implementation of the RDP and the budget of the project, its structurebyphases of RDP and type of costs:
Please provide:
-a table showing number of person/months required(table 3.4a);
-in case of Consortium B: a table showing research activities (table 3.4b) to be sub-contractedto RO with a justification of their necessity in each phase of RDP
-Budget – Table 3.4c-d.
Table 2.1
Expected projectresults and impactsIndicators / Description / Expected value
31.12.2019 / At the end of the project (TRL 6)
Direct projectimpact
Total number of research hoursin FTE
Number of new researchers in supported entities in FTE
Number of enterprises
cooperating with research
institutions
……
Results of the project
Number of innovations and patents
Increase of private investments in R&D as a result of the project
New technology, process and organization solutions
New products and services
New investments
……
Explanation:
Applicants need to complete the indicators in bold as these are the indicators for monitoring the implementation of the OP 2014-2020. The rest of the indicators are optional and can be used in case of relevance for the project.
Indicator:
Number of new researchers employed at consortium partners in FTE refers the number of new researchers employed for the implementation of the RDP (in FTE) as result from R&D work requirements of the applied project. Employments existing before the start of the project are not relevant.
Table 3.1a
Description of RDP Phase 1Name of the RDP phase: / Industrial research
Acronim of
RDPphase / IR / Starting date / Ending date / Duration of the phase
Lead partner organization: / [insert numberandcodeofthe partner organization]
Definition of work input
Partner’s short name
Person-month per partner
Objectives of the RDP phase
Description of the work
Milestones of the RDP phase (description of milestone achievement verification included)
Expected results - deliverables (short description and the month of realization)
Description of RDP Phase 2
Name of the RDP phase: / Experimental development
Acronim of
RDP phase / ED / Starting date / Ending date / Duration of the phase
Lead partner organization: / [insert numberandcodeofthe partner organization]
Definition of work input
Partner’s short name
Person-month per partner
Objectives of the RDP phase
Description of the work
Milestones of the RDP phase (description of milestone achievement verification included)
Expected results - deliverables (short description and the month of realization)
1
Table 3.1b
List of deliverables byRDP phase:Deliverable (number) / Deliverable
name / Acronim of
RDP phase / Number of RDP phase lead organization partner / Type of deliverable / TRL level / Delivery date
Explanation:
Deliverable (number):Deliverable numbers in order of delivery dates. Please use the numbering convention <RDPphase acronim>.<number of deliverable within that RDP phase>.For example, deliverable “ER.2” would be the second deliverable from RDP phase ER.
Type of deliverable:Use following types of deliverables: document, report, prototype in lab environment, prototype in environmentwith simulated interfaces to existing systems, prototype, demonstration project, pilot, plan designs…
Table 3.2a
Critical risks for implementation:Description of risks / RDP phases
included / Proposed risk-mitigation
measures
Table 3.4a
Summary of staff effort (person-month):Partner/ RDP phase / IR / ER / Total Person/
Months per partner organization
Partner number / Partner’s short name
Partner number / Partner’s short name
Partner number / Partner’s short name
Total Person/Months per RDP phase
Explanation:
Please indicate the number of person/months over the whole duration of the planned work, for each RDP phase, for each participant in the table 3.4a. Consider all staff in RDP phase implementation, researchers and technical support staff. Identify the RDP phase leader for each RDP phase by showing the relevant person-month figure in bold.
Person-month is the metric for expressing the effort (amount of time) researchers and other technical support staff devote to a project. Calculation = number of employees (full-time) x duration of employment/assignement in months. Percent of employment for part time employment should be defined before using the named calculation.
Table 3.4b
Sub-contracted activities to RO (Consortium B)Research activities to be sub-contractedto RO by RDP phase with a justification:
Table 3.4c
BUDGET of the project by yearand financial resources
RDP / TOTAL ELIGIBLE COSTS (amount in €)1. RDP phase + 2. RDP phase / 0,00
SOURCES OF FINANCING
Ownresources / 1 / E / 0,00
2 / W / 0,00
ERDF co-financing / 3 / E / 0,00
4 / W / 0,00
Total financialresourcesbycohesionregion / 5=1+3 / E / 0,00
6=2+4 / W / 0,00
Total ownresources / 7=1+2 / E+W / 0,00
Total ERDF co-financing / 8=3+4 / E+W / 0,00
TOTAL RESOURCES / 9=7+8 / E+W / 0,00
Explanation:
E means cohesion region Eastern Slovenia;
W means cohesion region Western Slovenia;
Table 3.4d
BUDGETof the projectby year and type of costs
CONSORTIUM A:
» by year of inncurance of the cost«
YEAR / DIRECT COSTS / € / INDIRECT COSTS declaredusing a flatrate / € / TOTAL ELIGIBLE COSTS / €Personnelcostdeclared as a unitcost / € / Costsof sub-contracting / €
1 / 2 / 3 / 4=(2x0,25) / 5=(2+3+4)
2018 / 0,00 / 0,00 / 0,00 / 0,00
2019 / 0,00 / 0,00 / 0,00 / 0,00
2020 / 0,00 / 0,00 / 0,00 / 0,00
2021 / 0,00 / 0,00 / 0,00 / 0,00
TOTAL / 0,00 / 0,00 / 0,00 / 0,00
PERCENTAGE / ≤ 10,00 % / 100,00%
- VAT is not eligible cost
Explanation:
For personnel cost declared as unit costs see also section 11 of the call for proposals;
Indirect cost are declared using a flat rate of 25 % of personnel cost declared as unit costs in RDP in particular year (column 4=column 2 x 0,25), see also section 11 of the call for proposals;
Limit for costs of sub-contracting is 10 % of total eligible costs;
CONSORTIUM B:
» by year of inncurance of the cost«
LETO / DIRECT COSTS / € / INDIRECT COSTS declaredusing a flatrate / € / TOTAL ELIGIBLE COSTS / €Personnelcostdeclared as a unitcost / € / Costsof sub-contracting - RO / € / Othercostsof sub-contracting / €
1 / 2 / 3 / 4 / 5=(2x0,25) / 6=(2+3+4+5)
2018 / 0,00 / 0,00 / 0,00 / 0,00 / 0,00
2019 / 0,00 / 0,00 / 0,00 / 0,00 / 0,00
2020 / 0,00 / 0,00 / 0,00 / 0,00 / 0,00
2021 / 0,00 / 0,00 / 0,00 / 0,00 / 0,00
TOTAL / 0,00 / 0,00 / 0,00 / 0,00 / 0,00
PERCENTAGE / ≥ 30,00 % / ≤ 10,00 % / 100,00%
- VAT is not eligible cost
Explanation:
For personnel cost declared as unit costs see also section 11 of the call for proposals;
Indirect cost are declared using a flat rate of 25 % of personnel cost declared as unit costs in RDP in particular year (column 4=column 2 x 0,25), see also section 11 of the call for proposals;
Costs of sub-contracting to RO have to present at least 30% of total eligible costs, limit for other sub-contracting costs is 10% of total eligible costs;
PAGE LIMIT: II. Presentation of the projectsection 1, 2 and 3 (until table 3.4d) is limited to maximum40pages. Anyaxcesspageswill not be takenintoaccount in theevaluationprocess.
4. Members of the consortium
4. Partners (no pages limitation for this section)Table 4.1 – presentation of business partners (added value, R&D investmens, …)
Please provide, for each participant/ partner, the following:
- a description of the legal entity and its main tasks, with an explanation of how its profile matches the tasks in the proposal;
- a curriculum vitae or description of the profile of the persons, including their gender, who will be primarily responsible for carrying out the proposed research and development activities;
- a list of up to 5 relevant publications, and/or products, services (including widely-used datasets or software), or other achievements relevant to the call content;
- a list of up to 5 relevant previous projects or activities, connected to the subject of this proposal;
- explanation of location capacity for each partner organization implementing research and development activities (cohesion region);
- a description of any significant research infrastructure and/or any major items of technical equipment, relevant to the proposed work(Table 4.2);
- argument theability to provide own financial resourcesto enable successful implementation of the entireproject.
Table 4.1
Presentation of business partners:Nb. / Partner name / Company'snumber / Number of employees / Number of employeesin R&D / Investments inR&D 2014-2016[5] / Added value per employee in € 2014-2016 / Percentage (%) of sale on foreign markets[6]
2014 / 2015 / 2016 / 2014 / 2015 / 2016 / 2014 / 2015 / 2016
Table 4.2
List of equipment owned by partners[7]No. / PARTNER / EQUIPMENT NAME / YEAR OF PURCHASE / VALUE OF EQUIPMENT / % OF UTILISATIONIN THE PROJECT
1.
2.
3.
4.
5.
6.
…
Place and date: / Stamp ofcoordinator: / Responsible person of coordinator (+ sign):
1
[1]Page limit: II. Projectpresentationsection 1, 2 and 3 (untiltable 3.4d) is limited to maximum40pages. Page size iz A4, minimum text font size is 11points.Section 4 has no page limit.
[2]Pleaseindicate one S4 priority area andsubarea to whichtheproposalrelates to (choosefrompriorityareaslistedunder2.1.ofthecallforproposalsand in a table in a documentationofthecall), as in document I. Application form.
[3]Pleaseusethe same participantnumbering as used in thedocument I. Application form.
[4]Pleaseusethe same partner organization'sshort name (code) in furtherpresentationoftheprojectwhereshort name is requested.
[5] Investments in R&D by year
[6]In % ofsale on foreignmarketsbyyear
[7]List of equipment exceeding the value 5.000 €.