For parents – LETTER TO PARENTS/GUARDIAN

13/05/14

Dear Parent/Guardian,

Your son/daughter has been nominated by their school to attend the VicSRC Congress 2014: The 9th Annual VicSRC Congress.

Congress is the primary decision making event for the Victorian Student Representative Council (VicSRC). The event involves a mixture of workshops, activities, reports from the previous VicSRC Student Executive, formal decision-making and different learning opportunities to enhance student leadership.

Date: Friday 15th to Saturday 16th August 2014

Location: Lord Somers Camp and Power House, Cnr Parklands Ave and Lord Somers Rd, Somers VIC 3927.

Transportation: Individual schools will be assisting their students with travel arrangements to the venue; however, the VicSRC will be providing a free bus between Federation Square and Lord Somers Camp. Schools must arrange their own transport to and from Federation Square.

Meeting point: 8am, Friday 15th August at Federation Square East, Corner Flinders and Russell Streets, Melbourne.

Drop off point: 5.30pm, Saturday 16th August, Federation Square East, Corner Flinders and Russell Streets, Melbourne.

Schools and students that choose to make their own way to camp must arrive at Lord Somers camp by 9.30am on Friday and collect students at 4.00pm on Saturday.

Cost: Fees for the camp have been paid through your son/daughter’s school, and include transportation, accommodation, all meals, registration, and materials.

Safety: Congress is a drug free, smoke free and alcohol free event.We recommend that students do not bring any valuable items (i.e. iPods, phones, laptops, cameras, jewellery etc.)

Students will need to bring the following: Their own bedding, a towel and toiletries; clothing suitable for cold and wet weather and a pen and paper.

Please complete and return the attached forms by July 17h 2014. They can be returned by fax to 9639 1622, scanned and emailed to or by post to VicSRC C/- YACVic, Lvl 2, 172 Flinders St, Melbourne 3000.

Should you have any further queries, please feel free to contact me on

9267 3744 or 0411 679 050.

Kind regards,

Krista Seddon

VicSRC Coordinator

For parents – PARENTAL CONESENT FORM

I, ______(Parent/guardian Name), give consent for my son/daughter, ______, to attend the Congress 2014: The 9th Annual VicSRC Congress to be held at Lord Somers Camp on Friday 15th August – Saturday 16th August.

Media release form

I give consent for the electronic recording of my son/daughter in photographic, video, audio or any other formats. I understand that photographs or other electronic recordings may be used in VicSRC, Youth Affairs Council Victoria (YACVic) or other media organisations (newspapers & television) publications, broadcasts and websites at the discretion of the Victorian Student Representative Council (VicSRC) without acknowledgement and without entitlement to remuneration or compensation.

I do / do not give media consent (please circle)

Signature………………………………………………………………………………………

Transportation

I understand that the VicSRC will be providing a bus between Federation Square and Lord Somers Camp, and that other transport arrangements are the responsibility of the school or myself.

Travel permission (under 18s)

Signature………………………………………………………………………………………

medical

In the case of a medical emergency I give consent for the adult supervisor in charge to authorise such emergency treatment as is deemed necessary to be administered to my son/daughter.

Signature………………………………………………………………………………………

contact details

Student name______School______

Name (Parent / Guardian) ______

Parent/Guardian contact number______

Parent/Guardian Signature: ______Date_____/_____/______

Please return this form to the VicSRC by Wednesday 17th of July: Fax: 9639 1622; Email: ; Post: VicSRC C/- YACVic, Lvl 2, 180 Flinders St, Melbourne 3000.

For parents – MEDICAL FORM

Student Name:
Does your child have any: / If yes, please list them below:
Allergies Yes / No
Dietary requirements Yes / No
Pre-existing medical conditions Yes / No
Disabilities Yes / No
Previous Illnesses Yes / No
Is your child currently taking any medication? Yes / No
If so, what is the name of the medication?
How often is it taken?
What dosage?
Is this medication: (please circle) / self-administered / assistance required
Emergency contact person:
Emergency contact phone number:
Doctor’s name and contact phone number:
Medicare number:
Medical/hospital insurance fund:
Member number (if you have this):
Ambulance subscriber? Yes/No
If yes, ambulance number:

Please return this form to the VicSRC by Wednesday 17th of July: Fax: 9639 1622; Email: ; Post: VicSRC C/- YACVic, Lvl 2, 180 Flinders St, Melbourne 3000.

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