CITY OF FOLLYBEACH

Tim Goodwin, Mayor

P. O. Box 48

843-588-2447 (Ph)

843-588-2004 (Fax)

Kevin Whitsett, Director of Public Works

Utility Advisory Board Work Session

Thursday November 6, 2014 @ 6:30 PM

Board Members: Phil Garcés, Mike Henning, Lee Jackson, Becky Dennis

MEETING MINUTES

  1. Call to Order / Roll Call

Present:Garcés, Jackson, Dennis

Absent:Henning

Staff Present:Whitsett, Sullivan

  1. Approval/Additions to the Agenda

Mr. Jackson made a motion to approve the agenda and Ms. Dennis seconded the motion. The agenda was approved without objection.

  1. Approval of the Minutes from 7/10/14

Mr. Jacksonmade a motion to approve the minutes of the previous meeting and Ms. Dennis seconded the motion. The minutes were approved without objection.

  1. Old Business:
  1. SCADA Update

Discussion ensued around the bid process for this project. As there has only been one response to date, and that one not within specification, the Board suggested Mr. Whitsett advertise the job again, perhaps post it on South Carolina Business Opportunities and get at least three bids.

  1. GS Tank Engineering

Mr. Whitsett stated the quote ($8,766 + labor) to fix this issue is within this year’s budget. Discussion ensued as to the best locations of the return and supply values as well as the process for cleaning and installation. Mr. Garces made a motion to approve this work to be done within this year’s budget “if we can.” Ms. Dennis seconded the motion. The motion passed with all in favor.

  1. Tap & Impact Fees

Mr. Whitsett stated he would like to see these fees raised to where the City at least breaks even. He also stated he has not had the time to complete further work on this issue since the previous meeting as more extensive work needs to be done to edit this ordinance. Mr. Garces noted it would be important to have this work done prior to starting work on the next budget. Ms. Dennis added that people need to be given proper warning for fee increases and that any additional work needing to be done on this ordinance should all be completed at the same time.

d.UAB Board Charter

Mr. Whitsett stated that only one application for the 5th board member has been received. Discussion ensued about the experience of this potential member as well as other potential candidates for board membership. Mr. Whitsett reported the ordinance approving the additional board member will go before City Council for Second and possibly Third readings on November 14.

  1. New Business:
  1. CIP Program

Mr. Whitsett reported that the need for a capital improvement plan for the utilities was noted in this year’s financial audit. Mr. Garces reviewed what was told to City Council a few years ago regarding capital improvements, noting it is important to document what has been done since that time. Board members indicated they would like to know what exactly the auditors are looking for from them. Discussion ensued as to how to breakdown such a project to make a presentable document. Mr. Garces said the main reason for having a CIP is for maintenance needs. Mr. Whitsett said, “I do know all of our galvanized pipe should be our number one priority. It needs to go. I’ve scoured the maps, all the different maps that we have got, GIS and paper, and I have come up with really one line that is designated as a galvanized water main. And I told them this is what I am going to focus on primarily right now. We need to get rid of this water main and we need to get rid of as much of the galvanized services that we can.” Mr. Garces suggested having a meeting with Mr. Whitsett and the auditors to understand better what it is they are looking for.

  1. Adjournment at 7:40pm.