Call for proposals
BG03.03: Sectoral policies for the systematic use of ecosystem services
Programme: BG03 Biodiversity and Ecosystem Services (BIO)
Programme outcome: Improved integration of biodiversity considerations in sectorial policies and legislation
Document history
Date / Version / Action / Prepared / Approved04.09.2012 / 01 / Prepared generic draft / K. Gocheva
22.05.2013 / 02 / Updated generic draft / K. Gocheva
02 / Customized and reviewed / P.Glogov, P.Stoyanov, S.Velinova, A. Sotirov, N. Hranova,
M. Zaprianova
18-21.10.2013 / 03 / Reflected DPP comments; update of some contents to match the signed PA / K. Gocheva
25.11.-01.12.2013 / 04 / Added call specific information; reflected final DPP comments / K. Gocheva / C. Dimitrova
T. Hallingstad
12-31.05.2014 / 05 / Reflected modifications arising from the new organizational structure, procedures, CC comments / P. Glogov, K. Gocheva, A. Karailieva, N. Hranova, A. Sotirov, S. Angelova
18.07.2014 / 06 / Reflected final FMO comments / K. Gocheva, A. Sotirov / D. Onbashi
K. Iliev
02.09.2014 / 07 / Corrigendum 1 / N. Hranova, K. Gocheva / P. Glogov, K. Iliev
26-29.09.2014 / 08 / Corrigendum 2 / K. Gocheva, A. Sotirov, N.Hranova / P.Glogov
Contents
Call for proposals 1
I. Summary 4
1. General information 4
2. Structure of this document 4
2.1 Who can apply? 4
2.2 What activities can you apply for 5
2.3 Project size, grant rate and payment scheme 5
II. Introduction 6
1. The programme 6
2. Legal background 9
3. Institutional framework 10
4. Forming a partnership 11
4.1 How to find a partner 11
4.2 Institutional and cultural differences explained 12
4.3 Useful general links 13
III. Eligibility of applicants, partners, partnerships and expenditure. Applicable state aid rules 14
1. General conditions for eligibility of expenditure incurred in a project 14
2. Eligibility in time 15
3. Eligible applicants and partners 15
3.1 Eligible applicants 15
4. Eligible partnerships 16
4.1 Which partnership will be successful? 18
4.1.1 Joint activities in project application and management 18
4.2.2 The lead partner principle 19
5 State aid compliance rules 20
6 Eligible activities and costs 24
7 Eligible indirect costs 28
8 Bilateral funding and how to use it 28
9 How to apply 29
1. Filling the application form 29
2. How to obtain clarifications 31
3. Submission mode and deadlines 31
10 Project evaluation 33
1. Evaluation process and Selection Committee 33
2. Evaluation methodology and criteria 34
2.1. Administrative and eligibility criteria and checks 35
2.2. Award criteria 38
3. Raising objections 45
I. Summary
1. General information
The present call for proposals is launched under the programme BG03 Biodiversity and Ecosystem Services (BIO) financed (85%) by the Financial Mechanism of the European Economic Area (EEA FM) and co-financed (15%) by the Bulgarian state General information about EEA FM is available at www.eeagrants.org, www.eeagrants.bg, and programme specific information is available at http://www.moew.government.bg/?show=124 and http://www.BG03.moew.government.bg. . Please note that the programme’s dedicated website is being developed as of the publication of this call, and not all functionality will be available immediately. Initially, most of the information is to be made available on the MoEW website (http://www3.moew.government.bg/ under the menu item European funds and programmes).
- The EEA Regulation available at http://eeagrants.org/content/download/7079/86265/version/1/file/Regulation+EEA+FM+2009-2014_amended+FINAL.pdf
- The Programme agreement for this programme available at http://www.moew.government.bg/?show=124 and http://www.BG03.moew.government.bg.
- The Guideline for strengthened bilateral relations available at http://eeagrants.org/content/download/5228/51786/version/1/file/Guidelines+for+strengthened+bilateral+relations.pdf
- The Communication and design manual available at http://eeagrants.org/content/download/5253/51918/version/1/file/FMO-11-001_MaquetteCommunicationManuel.pdf
- The Project Implementation manual for project promoters and partners in the programme, available at http://www.BG03.moew.government.bg
2. Structure of this document
The present chapter presents an overview of the call. It is designed to help you decide whether your organization would be interested to apply. If yes, please go to the respective sections below, as follows:
- Section II provides general information about the programme as a whole. Some specific information about conducting projects in Bulgaria is provided for organizations with no Bulgarian experience. Also, a short description is provided on the general principles projects are being usually managed in Bulgaria.
- Section III goes in detail into what will be financed in this call – eligible applicants, eligible partners, eligible activities, types of expenditure, period of eligibility and other specific requirements
- Section IV describes the application process (application form, modes of submission and deadlines)
- Section V describes the evaluation criteria and points to be awarded
A summary of the main call parameters as described in Section III is presented below.
2.1 Who can apply?
The defintion of eligible applicants is provided in the EEA Regulation, Art. 6.2, further the definitions of the project promoters and partners is provided in the EEA Regulation, Art. 1.5.1 (x) and (w), respectively. Requirements to partnerships between these entities are detailed in Art. 6.8. In this document, the term “applicant” applies to entities applying on behalf of a partnership who will, in case of project approval, become project promoters.
The programme and this call are open for application to legal persons of the following types: national public authorities, municipalities, research and educational institutions including universities, and NGOs. Applicants may apply alone or in partnership, and must have their seat in Bulgaria. For the purposes of applying the state aid legislation, all eligible applicants/project promoters and partners will be assessed, independently of their legal form, registration, or mode of financing, in order to determine whether they perform economic (commercial) activities[1], and whether they constitute an enterprise in the sense of the state aid legislation;
No matter whether the applicant applies by themselves or in a partnership, sufficient project management capacity has to be ensured by the applicant or where applicable, the partnership as a whole. For more information, see ection III of the present document.
Limitations to the participants are also detailed in Section III. The main restrictions derived from legislation in force, are:
- the level of funding indicated by any applicant within the scope of state aid legislation may be reduced during the evaluation of their proposal to comply with the applicable state aid rules
- procurement is to be conucted according to Art. 7.16 of the EEA Regulation and the requirements of the signed Programme agreement.
2.2 What activities can you apply for
The activities specific for this call are described in detail in Section III, part 6. They include development of Policy research, consultations and capacity building on ecosystem services, including climate change adaptation, access to genetic resources or other topics supporting the enforcement and implementation of legislation identified in the programme
Eligible expenditure types are direct and indirect costs as described in the EEA Regulation, Art. 7.3. By way of exception from Article 7.3.1(c) of the Regulation, the entire purchase price of new equipment will be eligible if the equipment is an integral and necessary component for achieving the outcome of the project. . Project Promoters may also :
- apply for money from the programme’s bilateral funds to supplement their regular budgets according to the Bilateral cooperation support guide
- construct the application as integrated project where funding from this programme may be combined with funds from the EU or other donors.
2.3 Project size, grant rate and payment scheme
The total amount made available for the call is 900 000 EUR. The minimum and maximum grant amount of a project shall be between 170 000 and 300000 EUR.
Grants from the Programme will cover up to 100% of total eligible project costs for state/public budget institutions. Grants from the Programme will not exceed 90% of total eligible project costs for NGOs, and 85% of total eligible project costs for all other applicants.
All grant rates will be determined in accordance with the applicable state aid rules.
Any remaining costs of the project shall be provided or obtained by the Project Promoter.
Payments towards the beneficiaries will be: advance payments, interim payments which will in effect be advancing further amounts, and a final payment in the form of a reimbursement of incurred expenditure. Payments to projects are made on the basis of approved interim reports. Where securities are required for advanced amounts, the related expenses are eligible as direct costs as per Art. 7.3.1 (g) of the EEA Regulation.
The advance payment shall be requested by the Project Promoter in the application form and disbursed after signing of the Project Contract. The first advance payment may be up to 30% of the project`s total eligible costs.
The subsequent interim payments requested in the interim reports together with the advance payment cannot exceed 80% of the project`s total approved grant.
The advance and interim payments shall be offset against incurred, paid and verified expenditure reported in the interim reports.
The final payment representing up to 20% of the project`s total approved grant will be disbursed after approval of the final report.
II. Introduction
1. The programme
During the programme preparation of Programme BG03 Biodiversity and Ecosystem Services, the following challenges and needs were identified:
1. Education and increased awareness
Public awareness on biodiversity protection in general is important for gaining public support in preventing the degradation of ecosystems, the spreading of invasive alien species, or climate change adaptation. It is yet to be sufficiently developed in Bulgaria. Implementing a holistic approach for the management of complex systems is generally more difficult to convey to policymakers, other stakeholders and the general public. As a result, without this, a wider social momentum cannot be built up and this is one of the reasons for failure to achieve targets in preventing loss of biodiversity[2] in the past.
The programme sets out to help resolving this contradiction both in line with the EEA objectives, and pursuant to Target 1 of the Strategic plan for biodiversity 2011-2020 – “By 2020, at the latest, people are aware of the values of biodiversity and the steps they can take to conserve and use it sustainably”. To this end, a small grant scheme is envisaged
2. Invasive alien species
Increased protection of native biodiversity against IAS has been targeted in binding international conventions and Directives, such as the Convention on Biological Diversity (1992), the Bonn Convention (1979) and Bern Convention (1979), EC Council Directives 92/43/EEC (Habitats Directive) and 79/409/EEC (Birds Directive, repealed by Directive 2009/147/EC), as well as in numerous recent initiatives and documents.
At its tenth meeting (Japan, 2010), the CBD Conference of the Parties, adopted a revised and updated Strategic Plan for Biodiversity. Within Strategic goal B of the plan, the following target was approved: ‘By 2020, invasive alien species and pathways are identified and prioritized, priority species are controlled or eradicated, and measures are in place to manage pathways to prevent their introduction and establishment’.
Following the requirements of the 10th CBD Conference of the Parties and to COM (2010) 4/4 Brussels, the EU adopted a Biodiversity Strategy to 2020, COM (2011) 244 final. This strategy provides a framework for action to enable the EU to reach its 2020 biodiversity target and set it on the right path to attain the 2050 vision. In the Strategy, “Combating invasive alien species” is one of the six mutually supportive and inter-dependent targets set. Furthermore, recognizing the increasingly serious problem of IAS in Europe, the EC is currently working on a dedicated legislative instrument on Invasive Alien Species which could tackle outstanding challenges relating inter alia to IAS pathways, early detection and response and containment and management of IAS.
3. Ecosystem services as the main focus of the pre-formulated outcome Integration of biodiversity considerations in sectoral policies and legislation
Efforts halting biodiversity loss are based on the objectives and activities set out in the EC Biodiversity strategy to 2020. The strategy focuses on increasing awareness of the importance of biodiversity for human beings and the environment, and others - related to mapping, assessment of ecosystems and their services.
An essential provisory service of the ecosystems – genetic resources in the form of drugs, food, cosmetics and other uses of genetic material, is governed by the Nagoya protocol to CBD, to enter into force in 2014 and of which Bulgaria is a signatory. In preparation for that, a new EU Regulation is being prepared on access to genetic resources.
In the context of the current programme, the ecosystems are approached as a whole rather than as single species or habitats, in line with the emerging Strategic Plan for Biodiversity 2011-2020 (CBD COP 10 Decision X/2) and the EU Biodiversity strategy to 2020. Policy considerations relevant to the outcome thus revolve around ecosystem services and their valuation, and the related areas of climate change adaptation and regulating the access to genetic resources.
At present, ecosystem mapping and statistical analysis of ecosystems in Bulgaria is performed as part of the work on the national Priority Action Framework. A comparison was performed between agricultural data available for 2006-2008 and 2010-2011 ortophoto maps and CORINE Land-cover data to identify and spatially map trends in the ecosystems’ development. However, the correct ecosystem services assessment at the national level still requires a verification by means of fieldwork for territories outside NATURA 2000 where large scale data collection was not funded by the European Commission. In these areas, the map analysis exercise used older and not always consistent data derived from many sources, in some case insufficiently detailed to discern smaller ecosystems, and not always digitized. To create a precise and up-to-date national map of the ecosystems, it is important to increase administrative capacity and expert knowledge in these areas by creating a national implementation framework of methods and tools to fill data gaps in a systematic way. Further, a verification exercise is necessary for territories outside NATURA 2000.
The field of ecosystem services encompasses a large array of topics calling for the involvement of qualified institutional research and policymaking. In2011, Bulgaria had the lowest level of GDP per capita among the EU27, at less than 50 per cent of the EU average[3]. Special attention was put into social considerations related to financial policy (inline with Targets 2, 14 and 16 of Strategic Goal D to the CBD Strategic Plan 2011-2020[4]), and to cost effective ways in implementing new policies.