ICT Two Pass ReviewFirst Pass Business Case Template First Pass Business Case
<Business Case Name>
<Responsible Agency>
<Date>
(The agency Chief Information Officer, Chief Financial Officer and Business Area program Lead must sign-off the completed business case)
<Print Name>
Chief Information Officer
Signed: ______/ Date: ______
<Print Name>
Chief Financial Officer
Signed: ______/ Date: ______
<Print Name>
Business Area/Program Lead
Supporting Agencies
Estimated cost / $XX million over n years
Estimated ICT cost / $XX million over n years
Risk assessment
Authority for the Proposal
Purpose
1.Executive Summary
1.1Summary of Options
1.2Financial Summary
2.Current Situation
2.1Policy/Agency Context
2.2Current Technical Environment
2.3Business Problem
2.4Stakeholder Impact
2.5Current Risks
3.Proposed Response
3.1Strategic Alignment
3.2Technical Environment
3.3Business Environment
3.4Benefits
4.Proposal Summary
5.Solution Options
5.1Design Criteria
5.2Identified Options
5.3Options Analysis
6.Option Details
6.1Option One Details
6.1.1Description
6.1.2Stakeholder Impact
6.1.3Cost
6.1.4Benefits
6.1.5Cost-Benefit Analysis
6.1.6Risk
6.1.7Schedule
6.2Option Two Details
6.2.1Description
6.2.2Stakeholder Impact
6.2.3Cost
6.2.4Benefits
6.2.5Cost-Benefit Analysis
6.2.6Risk
6.2.7Schedule
6.3Option Three Details
6.3.1Description
6.3.2Stakeholder Impact
6.3.3Cost
6.3.4Benefits
6.3.5Cost-Benefit Analysis
6.3.6Risk
6.3.7Schedule
7.Implementation Approach
8.Organisational Capability
9.Work to Second Pass
10.Supporting Documentation
10.1Project Management Plan
10.2Risk Management Plan
10.3Risk Register
10.4Benefits Management Plan
10.5Solution (Architecture) Design
10.6Requirements Specification (Business Process Model)
10.7P3M3® Assessment
10.8P3M3® Capability Improvement Plan
10.9Independent Validation of Agency Capability
10.10Quality Plan
10.11Procurement Strategy
10.12Governance Plan
Use the Executive Summary to provide an immediate high level summary of the options considered – including the expected costs for the option – and a recommendation about the value of further investigation into the option.
1.Executive Summary
1.1Summary of Options
The table below summarises the practical options considered, initial cost estimates, strengths,weaknesses and recommendation to Government.
Table 1 - Summary of Options
Option One –Total Cost: $XXM
Funding Required: $XXM
Option Lifespan -
Strengths / Weaknesses / Recommendation - Preferred/Not preferred
Option Two –
Total Cost: $XXM
Funding Required: $XXM
Option Lifespan –
Strengths / Weaknesses / Recommendation - Preferred/Not preferred
Option n-
Total Cost: $XXM
Funding Required: $XXM
Option Lifespan:
Strengths / Weaknesses / Recommendation - Preferred/Not preferred
1.2Financial Summary
Table 2 - Financial Summary
Year One (000) / Year Two (000) / Year Three (000) / Year Four (000) / Total(000)
Option One
NPV: $XXm / Capital
Operational
Total
Option Two
NPV: $XXm / Capital
Operational
Total
Option n
NPV: $XXm / Capital
Operational
Total
2.Current Situation
2.1Policy/Agency Context
The Proposal Context sets out the problem that the Proposal is responding to, or the opportunity. Use graphs, reference material, images – tell the story of the current situation.
2.2Current Technical Environment
For ICT Enabled Business Cases - Describe the current situation not only from a business perspective – but also from a current technical perspective. High level environment and architecture diagrams can be helpful, but keep in mind the audience for the document when thinking about the degree of technical detail to include.
2.3Business Problem
2.4Stakeholder Impact
2.5Current Risks
3.Proposed Response
Having identified the “Why” of the Business Case, the Proposed Response starts to articulate the “What” is being proposed to be done in response.
This is about identifying the desired end state or destination, rather
than the detail of “How” to get there.
Consider the inclusion of a proposed ICT architecture diagram to demonstrate the technical dimension of the proposal.
2
3
3.1Strategic Alignment
Consider how the proposal aligns with the strategic goals of the organisation, and take the opportunity to identify how the proposal fits with whole-of-government policies, like the Data Centre Strategy, the Open Source Software Policy, Cloud Computing Strategy, the Australian Government Architecture, the Cyber Security Policy etc.
Information on these and other Whole-of Government policies is available from theFinance Website.
Table 3 - Strategic Alignment
Source / Stated Strategy3.2Technical Environment
For ICT Enabled Business Cases - Describe the proposed future state from a technical perspective. High level environment and architecture diagrams can be helpful, but keep in mind the audience for the document when thinking about the degree of technical detail to include.
3.3Business Environment
3.4Benefits
4.Proposal Summary
Consider providing a single page summary of the proposal in the form of an Investment Logic Map or similar.
5.Solution Options
5.1Design Criteria
Include where possible the high level requirements that any viable solution will be expected to deliver against. These will be examined in greater detail in Second Pass.
5.2Identified Options
There are a number of ways to present the options considered – tables such as the one below are useful as they provide a brief description and a high level evaluation of the merits of each. Provide a similar level of detail for all options considered.
Table 4 - Options
Option 1 –Base Case – Do NothingDescription / Costs
Risks / Barriers
Strengths / Weaknesses
Having provided a high level view, an assessment of each option against the criteria
should be included – a table format can be useful in this regard. The level of detail provided should be sufficient to support the recommendation made.
5.3Options Analysis
The following table details the assessment of these options.
Table 5 - Options Analysis
Requirement / Option 1 – / Option 2 – / Option n –Benefits
Total costs (over 5 years)
Implementation costs
Ongoing costs (per year)
Implementation timeframe
Fit to Requirement1
Fit to Requirement2
Fit to Requirement3
Fit to Requirement4
Fit to Requirement5
Implementation risk
Conclusion
The recommended option based on this assessment is....
6.Option Details
6.1Option One Details
6.1.1Description
6.1.2Stakeholder Impact
6.1.3Cost
6.1.4Benefits
6.1.5Cost-Benefit Analysis
6.1.6Risk
6.1.7Schedule
6.2Option Two Details
6.2.1Description
6.2.2Stakeholder Impact
6.2.3Cost
6.2.4Benefits
6.2.5Cost-Benefit Analysis
6.2.6Risk
6.2.7Schedule
6.3Option Three Details
6.3.1Description
6.3.2Stakeholder Impact
6.3.3Cost
6.3.4Benefits
6.3.5Cost-Benefit Analysis
6.3.6Risk
6.3.7Schedule
7.Implementation Approach
Having identified the problem to be solved and the options to be explored in response, this section of the Business Case is about confirming the Agencies capability and capacity to deliver the solution.
The focus should be primarily on confirming the agencies capacity to deliver an effective Second Pass Business Case.
8.Organisational Capability
Table 6 – P3M3® Assessment Result
P3M3® Process Perspective / Portfolio Management(PfM3) / Program Management
(PgM3) / Project Management
(PjM3)
A / B / A / B / A / B
Management Control
Benefits Management
Financial Management
StakeholderEngagement
OrganisationalGovernance
Risk Management
Resource Management
Generic Attributes
Overall
A - Levels at most recent validated assessment
B - Target levels in Capability Improvement Plan
9.Work to Second Pass
Costs involved in developing this proposal to Second Pass are estimated at $XX million.
The expected costs to Second Pass are detailed in the table below.
Table 7 - Costs to Second Pass
Item / Indicative Cost (‘000)Phase One
Phase 1 Total
Item / Indicative Cost (‘000)
Phase Two
Phase 2 Total
Work to Second Pass Total
Page | 1
ICT Two Pass ReviewFirst Pass Business Case
10.Supporting Documentation10.1Project Management Plan
10.2Risk Management Plan
10.3Risk Register
10.4Benefits Management Plan
10.5Solution (Architecture) Design
10.6Requirements Specification (Business Process Model)
10.7P3M3® Assessment
10.8P3M3® Capability Improvement Plan
10.9Independent Validation of Agency Capability
10.10Quality Plan
10.11Procurement Strategy
10.12Governance Plan
Refer to the ICT Two Pass Documentation Guide for descriptions of these.
Page | 1