Cover Page for Renewal/Tenure File

Cover Page for Renewal/Tenure File

(Discard cover page from previous year)

Name of Faculty Member:

Department:

College:

Current Year: Spring Semester 20 ___

Format for Renewal and Tenure File

Materials are to be submitted in a threering notebook (not to exceed one inch thick). The front cover and spine should indicate the action requested (renewal or tenure) and the faculty member’s name. Sections must be clearly labeled. The faculty member is responsible for submitting all materials listed below in italics. Any file that is incomplete or disorganized will be returned to the faculty member for corrections before the review process is initiated.

The notebook is divided into the following sections:

Section I

(check off)

_____1. A copy of the current Form 1 “Recommendation for Renewal or Tenure”shouldbe placed at the front of this section.

_____2. Form 2 “Record of Peer Evaluation”and any attachments or materials required by departmental RST plans should be placed second in this section by the RTRB chair. This form remains in this section during the entire probationary period.

_____3. Form 3 “Record of Student Evaluation”and any attachments should be placed third in this section by the department chair. This form remains in this section during the entire probationary period.

_____4. Any counterstatements submitted by the faculty member should be placed fourth in this section.

Section II

_____1. Form 1’s (and any attachments) from previous years should be placed first in this section.

_____2. Counterstatements submitted by the faculty member in previous years should beplaced second in this section.

Section III

_____ Faculty must include a copy of their current CV. CV’s from previous years should be

removed from the file.

Section IV

_____ Faculty must include a copy of Form 4“List of Activities” for the calendar year under

review for the following categories:

• teaching effectiveness (or job performance of faculty with non-teaching assignments);
• professional, scholarly and creative activities; and
• university and public service activities.

(See 6.3.5.5 section 3 for a “Classification of Materials.”)

Section V

_____ Form 4’s from previous years are placed in this section by the faculty member.

Section VI

_____ Retention: Ancillary supporting materials for the year under reviewmay be placed in this section by the faculty member (ancillary materials from the previous year shouldbe removed). Any documentation of performance (e.g., syllabi, letters, scholarlypapers) should beplaced here. Departments may require additional materials, such asa statement of teaching philosophy or a reflection on courses taught.

Tenure: Ancillary supporting materials may reflect a cumulative record for the purposes of tenure review. Materials should be placed in this section by the faculty member, and a secondbinder may be used if necessary. Departments may require additional materials, such as a statement of teaching philosophy or a reflection on courses taught.