Board Meeting Minutes: May 10, 2018

7:00 PM, Hazen HS Library

2018 Board Member / Position / Present 5-10-18
John Flemming / President / 
Mark Brainard / VP-Baseball / 
Steve Wales / VP-Softball / 
Tim Siebersma / Secretary / 
Noni Wilson / Treasurer
Clayton Carlson / Safety Officer
Charlton Lee / Umpire in Chief / 
Mike Battin / Coaching Coord.
Jeff Solam / Publicity / 
Jen Davis Hayes / Sponsorship Fundraising
Jacob Hanan / Field Scheduler
Jason Jorgenson / Field Maintenance
Greg LaMont / Equipment / 
Michael Waiters / Registrar / 
DelreneFlemming / Uniforms
Amy Brainard / Uniforms / 
Jeremy Wilson / Information Officer
Naomi Solam / Players Agent
Nick Scappini / Players Agent
Jen Waiters / Softball Registrar
Nina Neal / Softball Scheduler
Kyna Lower / Intro to Softball Coordinator
Natalie Ford / Softball Events Coordinator / 
Jennifer Novak / Softball
Jesse Whiddon / Special Events Coordinator

Quorum present?Yes

Motions Seconded and Passed and to be enforced this current season:

  1. To refund AAA fast pitch softball parents for umpire no-shows which were at the fault of UNW

Motioned Passed: 10 yes, 0 no

  1. To revise the All-Star player selection process such that the All-Star manager has 1 autopickrather than 4. The All-Star player selection committee will select the rest of the players.

Motioned Passed: 10 yes, 0 no

  1. To have the All-Star player selection committee for each level decide whether an All-Star tryout session will be held or not

Motioned Passed: 9 yes, 1 no

  1. To order the charcoal and white All-Star uniforms for baseball 10s and 11s, and to order the grey full button-down All-Star uniforms for the 12s. All will include the red cloth fitted hats with white and blue lettering.

Motioned Passed: 9 yes, 1 no

Motion approved after the meeting via email:

  1. To increase the baseball All-Star fee to $125 to better cover the actual cost of the All-Star uniforms

Motioned Passed: 12 yes, 0 no

Motions Voted Down: none

Other Decisions made:

  1. We will aim for more volunteer umpires next year, with registration discounts or free registration for parent volunteers
  2. For All-Star player selection, non-committee managers will be present to answer questions about players on their team
  3. Regular season managers will put together All-Star player lists for reference
  4. There will be no change to the All-Star manager selection process
  5. The All-Star fee will be unchanged at $100
  6. There is no league tournament for softball
  7. The baseball league tournament will start May 21
  8. We will plan an end-of-season Jamboree and equipment-return for June 16
  9. Our next board meeting will be Monday June 11, 7:00

Calendar:

  • Baseball league tournament: May 21 – 31
  • Baseball TOC is ~ June 16-18 at TBD
  • Baseball District tournament: 10s/11s start June 23 at PacWest

12s start July 6 at Bar-S West Seattle

  • Baseball State tournament: 10s start July 7 in Everett

11s start July 14 at TBD D7

12s start July 21 at Sedro Woolley

  • Softball TOC is June 8 – 10 at Highline
  • Softball District tournament: 10/11/12 June 22-24 at TBD D7 (maybe McKnight or Hazen)

8/9/10 June 25-27 at TBD D7

9/10/11 probably won’t have a team

Action Item Summary:

  1. Charlton – PA system for Under-the-Lights
  2. Noni – get check to Steve Wales for SHLL registration fees
  3. Greg – deliver BBQ to Under-the-Lights May 12 & 19
  4. Greg / Anthony / Mike B – organize end-of-season Jamboree for June 16
  5. John – talk to Del about regular season substitution rules (must subs be married to another player)
  6. Charlton / Steve / Natalie – determine AAA softball umpire no-show refund amount

Discussion Notes:

  • Umpires
  • Minors fast pitch softball has had an issue with having UNW umpires for their games.
  • Although we submitted our schedule to UNW early, our schedule had to change due to D7 changes.
  • Initially, the schedule was the issue, but more lately it has been umpire cancellations or no-shows.
  • In general, Majors softball has not had the same issues.
  • It was suggested that the Minors softball families be refunded for umpire no-shows
  • It was noted that Thunderbirds hire teenagers as paid umpires, which works well
  • We will try to get more volunteer umpires next year, including reaching out to high schools and offering discounts for parent volunteers (for example, a full registration refund for 8 games of umpiring)
  • All-Star Selection
  • Selection will be around June 1
  • In talking to other leagues, one difference from our policy is in the number of players selected by the manager vs. by other means, such as the selection committee
  • A motion was made, seconded and approved to have the manager get 1 auto-pick, with the remainder determined by the selection committee
  • The selection committee will be the All-Star manager plus at least 2 other managers and assistants that do not have kids in the running for All-Stars
  • A motion was made, seconded and approved to have the All-Star player selection committees decide whether or not to have an All-Star try-out session
  • Baseball All-Star Uniforms
  • 2 options were shown for All-Star uniforms: One is $71 per uniform and dark grey with white pants. One is $88 per uniform and is light grey with grey pants and full button-down jersey
  • The uniforms will require about 4 weeks lead time
  • A motion was made second and approved to go with the less expensive option for 10s and 11s, and the more expensive option for 12s
  • A motion was made seconded and approved to go with the red cloth fitted hats with white and blue lettering. All levels will get the same hats.
  • The All-Star budget is $4000
  • It was originally decided to keep the All-Star fee at the same as last year at $100, but later it was determined that $125 would be required for baseball only to cover the cost of the uniforms. Post-meeting, a motion was made, seconded and approved to raise the baseball All-Star fee to $125.
  • Hazen Softball Field Priority
  • Newcastle wants some dates for use of the Hazen softball field next year
  • There will be no change in priority this year, but next year could be different and will require further discussion between RLL, Hazen, Newcastle Pony and Renton School District
  • Open Items
  • Steve needs a check for $500 to pay SHLL for softball
  • We will discuss digitizing our by-laws and other documents in Office 365 at the next meeting
  • We need to spread the word on board member succession since many current board members will not be back next year
  • Next year we should have more of a UIC + scheduler committee to keep umpire scheduling and game scheduling closely tied together
  • We will plan for an end-of-year Jamboree again with details discussed at the next meeting. Last year it worked well at McKnight. Greg & Anthony will organize, with help from Mike Battin. June 16 is a possible date.
  • The next meeting will be Monday, June 11 at 7:00 PM in the Hazen High School Library