SHORELINE COMMUNITY COLLEGE
COLLEGE COUNCIL

APRIL 7, 2009

Page 1 of 5

S U M M A R Y

Present:John Backes,Marianne Baker, Daryl Campbell,Dorothy Cirelli,Tony Costa,Tonya Drake, Paul Fernandez, Bonnie Frunz,JimHills,Amy Kinsel, Lee Lambert, Victoria Lauber, Marilu Neally, Haley Petersen,Norman Rogers, Karen Toreson, Lynn Yaw

Not in Attendance:Tatsuki Ohara,Stephen Smith

Co-Chairs: Haley Petersen and Lynn YawRecorder: Lori Yonemitsu

STANDING ITEMS

1. REVIEW MEETING SUMMARY – MARCH 3, 2009

By a thumbs-up consensus, the Council approved the March 3, 2009 Meeting Summary as written.

2.CHANGES TO THE APRIL 7, 2009 COUNCIL AGENDA

By a thumbs-up consensus, the Council approved the April 7, 2009 Meeting Agenda as written.

3.OPEN COMMENT PERIOD

Lee shared that he was awaiting a call from the SBCTC (State Board for Community and Technical Education) regarding the possibility of his representing the SBCTC in Washington D.C. to testify before a U.S. Senate Committee on Green Jobs Training and would not be able to attend the April 7 College Council meeting.

Amy informed the Council that the Save Our Colleges Petition Drive, sponsored by the AFT, is going on in the PUB.

NEW BUSINESS

4.COLLEGE’S VETERANS EDUCATION TEAM

Tonya and Kim Thompson from the Office of Special Services provided an overview of a document entitled Campus Veterans Education Team (CVET). One of the focus areas of the Enrollment Management Committee is specific student populations. The committee agreed to form a work group “focused on developing campus wide support services for Veterans” to align with the passage of Chapter 33 (a revised version of the G.I. Bill).

Tonya noted that the College is well positioned to serve our Veterans. Kim will attend the April 21 College Council meeting to do a Veterans Programs Update.

While expressing her support for the CVET, Karen inquired about how the work group was populated. In actuality, is the CVET a committee and are we following the process for staffing committees?

OLD BUSINESS

5.SMOKING SHELTER (NEAR OFFICE OF SPECIAL SERVICES) RELOCATION UPDATE

Item deferred to April 21, 2009 meeting.

NEW BUSINESS

6.SHORELINE COMMUNITY COLLEGE TELEPHONE DIRECTORY (“PRINTED PHONE BOOK”)

Arlene Strong distributed copies of a petition from C.O.P.E. (Communications Operations Processes Exchange), an ad hoc group on campus that meets one to two times a quarter and is “a venue in which to communicate information on college wide and department specific policies and/or procedures.” “In addition, the group works collaboratively to solve and streamline processes on campus.”

The last Shoreline Community College Telephone Directory (aka “Printed Phone Book”) was printed in 2007, is in booklet format, approximately 3 ½ inches wide, 8 ½ inches tall and has a bright cover (yellow cover in 2007). There has been growing frustration related to:

  • the electronic directory not being accurate or up-to-date;
  • the usability of the downloadable printed directory;
  • no training on how to keep the electronic version, up-to-date;
  • and employees who have authority to make changes, not knowing that they have been identified with the responsibility to keep her/his area’s directory information, up-to-date.

Arlene stressed that the printed phone book is a resource that is desperately needed, particularly by front line personnel as walk-ins and callers (students, employees, the community-at-large)frequently ask for telephone numbers, email addresses and office numbers.

While some members of the Council indicated that they have transitioned to the electronic telephone directory, Bonnie added that the lack of a printed phone book has been an ongoing issue. She noted that as a Part-Time Faculty member, she does not always have access to computer and therefore, cannot access the electronic telephone directory. Bonnie stated, “We need to have a physical phonebook. It affects our students and should be remedied.”

Amy Stapleton from the Public Information Office shared that the cost per phone book is approximately $1.00 per piece. JimHills added that the printing of phone book was suspended before he began his tenure at the College and he learned that in support of sustainability, one of the goals was to move from the printed phone book to an electronic telephone directory.

Karen talked about the number of times she had to download and print a directory from the electronic directory. One dollar versus the employee time to format, print, etc.—this is not a good use of employee time. What about the amount of paper that ends up getting used due to reprints? These are hidden costs.

TO DO: Jim will meet with Linda Mickelberry from T.S.S. as they were exploring downloadable and printable directories in the Fall that would be user friendly. Jim will “report back” to the Council at the April 21 meeting.

7.STUDENT SUCCESS REDESIGN/REORGANIZATION OVERVIEW

Item deferred to April 21, 2009 meeting.

8.BUDGET UPDATE (INCLUDING INFORMATION FROM THE STATE AND SCC’S PLANNING & PROCESS)

Reductions (approximately $1.25 million) to the College’s FY 2008 – 2009 budget were made primarily through lapsed salaries.

Daryl provided an overview of the House and Senate Budgets for the 2009 – 2011 biennium. The House version calls for a 14.3% reduction for the Community – TechnicalCollege system in the next biennium with a “staggered approach” to implementation (less in year one, more in year two). The effect of a staggered approach could end up in a broader cut of 19%. Tuition increases in the House version would result in a 7% increase during year one and an additional 7% increase during year two.

The Senate version calls for a 9.4% reduction for the Community – TechnicalCollege system in the next biennium. Tuition increases in the Senate version would result in a 5% increase during year one and an additional 5% increase during year two.

Daryl noted that the College is not incorporating tuition increases into its reduction plans. This would result in the tuition dollars counted as additional revenue.

Daryl talked about the trajectory of the economic decline and that the College should anticipate further cuts in 2010 if the financial picture does not improve. The College also needs to determine the transition costs associated with program closures resulting from the budget reductions (“the teaching out of programs”).

With the proposed increases in tuition, Amy asked whether the College would be able to makeits enrollment targets. At what level do we have to worry about meeting our enrollment target?

Daryl conveyed that based on statistics, decreased enrollment is not necessarily a result when tuition increases. He also noted that the stimulus package would infuse more federal dollars to financial aid for students.

From a budget reduction standpoint, John pointed out that with a 10% reduction, making the College’s enrollment target “will be a stretch.” At a 15% reduction, the College would not be able to meet the enrollment target. We will not have enough sections, none of the colleges will.

Tonya informed the Council that as of April 7, the College has met 99.95% of its annual target.

9.CAPITAL PROJECTS UPDATE

Daryl distributed a document put together by Bob Roehl, Director of Facilities entitled Shoreline Community College Capital Projects Summary – March 27, 2009 containing Project Name (800 Building HVAC Upgrades, for example), Project Scope (Replace old HVAC units in six classroom/office spaces, for example) and Construction Status (Scheduled to be completed before June 30, 2009, for example). Daryl noted that the Master Plan Team has been working to use capital dollars in the most effective way possible and is working on a way to get Allied Health Building back into the queue.

10.APRIL 22, 2009 BOARD OF TRUSTEES MEETING AGENDA

Lori provided an overview of the agenda (draft #2) for the upcoming April 22, 2009 Board Meeting. In addition to “standing reports” (Faculty, Classified, Student Body Association, President, Board Chair, etc.), the meeting will also include the AA – DTA Degree(an action item) and a Quarterly Budget Report. Lee will be in WashingtonD.C. and will not be at the April 22 Board Meeting. John will provide the President’s Report on Lee’s behalf.

11.AA – DTA DEGREE PROCESS UPDATE

Amy distributed several documents and provided an overview related to the work the Faculty Senate Council has undertaken since the fall on reducing the number of required credits in the College’s Arts and Sciences Direct Transfer Agreement (DTA) degree, known as Associate in Arts and Sciences (AAS)—Option A, from 95 credits to 90 credits. The Faculty Senate Council will conduct a poll of Faculty members related to the proposed degree change. Based on the outcome of the poll, the item will be brought to the Board at its April meeting for consideration and action.

John thanked Amy and the Faculty Senate, recognizing the enormity of the work related to proposing a degree change.

12.ALL CAMPUS MEETINGS – SPRING QUARTER 2009

On Lee’s behalf, Lori asked the Council if an additional All Campus Meeting should be held during the Spring 2009 Quarter or, whether the All Campus Meeting scheduled for Friday, May 22, should be “moved up.” The Spring 2009 All Campus Meeting topics will include the budget and reorganization.

Agreement: Consider keeping the May 22 date or moving the meeting to Friday, May 15. Several members noted that May 22 falls on the Friday before the Memorial Day holiday. The date of the Spring All Campus Meeting should be based on when new and additional information is available.

NEXT MEETING

Tuesday, April 21, 2009;2:00 – 4:30 PM; Board Room