Agency: Criminal Justice Institute / BU: 32
Division: / Section/District:
Job Title: Executive Director / Job Code: EXAH
Working Title (if different from above):
Reports To:
FLSA Status: £ Non-Exempt (OT Eligible) x Exempt / Effective Date:
Purpose of Position/Summary:
This position serves as the top agency executive for the Criminal Justice Institute. The position is appointed by the Governor; must be approved by the Criminal Justice Institute Board of Trustees, and is responsible for ensuring that the Agency is accountable as described in the applicable agency enabling statute.
Essential Duties/Responsibilities:
· Plans, evaluates and directs activities of the entire agency;
· Reviews and evaluates organizational effectiveness, goal determinations and strategic planning and makes recommendations for improvement;
· Develops and coordinates plans and policies, resources and mission as well as goals, vision and expectations of agency;
· Reviews legislation to determine impact on the operation of an agency or the state;
· Gives recommendations regarding implementation of passed legislation and guidance from the Indiana Criminal Justice Institute Board of Trustees;
· Provides guidance to agencies and the public regarding applicable laws and rules related to Criminal Justice, Juvenile Justice, Drug & Crime, Traffic Safety, and Victim Services;
· Supervises subordinate personnel including: hiring, determining workload and delegating assignments, training, monitoring and evaluating performance and initiating corrective or disciplinary action;
· Monitors agency budget including revenues, expenditures, budget projections, federal grants and funding streams;
· Communicates with news and other media; responds to media questions or requests in an appropriate public relations manner;
· Testifies at hearings to provide pertinent agency related information and technical support;
· Coordinates with other government officials on planning issues (i.e. federal and/or state agency directors, etc.);
· Provides information and advice to state legislature;
· Coordinate, review and evaluate the use of appropriate controls and standards for the agency;
· Performs related duties as assigned.
Job Requirements:
· Thorough knowledge of agency and/or organizational programs(s) and business practices;
· Thorough knowledge of State programs and resources, public policy and program evaluation;
· Ability to develop and/or measure program outcomes;
· Through knowledge of principles, theories and practices of business administration, including budget management, accounting, human and material resource management in organizations; principles, theories and practices of performance management, diversity management, project management, conflict management and fiscal and financial management;
· Ability to supervise others by assigning/directing work; conducting employee evaluations, staff training and development, taking appropriate disciplinary/corrective actions, making hiring/termination recommendations, etc.;
· Ability to create, maintain and improve an organization’s culture and/or climate;
· Ability to speak clearly, concisely and effectively; listen to and understand information and ideas as presented verbally;
· Ability to communicate information and ideas clearly, concisely and in writing; read and understand information presented in writing;
· Thorough knowledge of applicable laws, rules, regulations and/or policies and procedures related to Criminal Justice, Juvenile Justice, Traffic Safety and Victim Services.
· Demonstrate a heightened understanding of state government including the functions of individual agencies, departments and institutions and the relationships between the legislative, judicial and executive branches of government;
· Ability to read, interpret and apply laws, rules, regulations, policies and/or procedures;
· Ability to work effectively with organizations, associations, supply and marketing cooperatives, etc., that have common interests;
· Ability to control or direct the operation of a program or function;
· Thorough knowledge of and ability to interpret and apply state and federal laws, rules and regulations specifically those applying to area of specialization;
· Thorough knowledge of and ability to apply all requirements established by governing bodies;
· Ability to analyze complex problems and make sound resolutions of problems;
· Ability to tactfully communicate with a wide variety of administrators, legislators and involved officials to resolve disputed problems;
· Ability to maintain effective working relationships with Federal and State agencies and others in the legal community;
· Ability to anticipate problems that would create barriers to achieving goals and initiate corrective action.
Supervisory Responsibilities/Direct Reports:
The position is responsible for the overall supervision of the Executive Staff. Direct reports include Administrative Assistant, Communication/Operations Director, Deputy Director of Policy & Planning, Chief Legal Counsel and Research & Planning Director.
Difficulty of Work:
Work is broad in scope involving complex program elements, which require critical and analytical abilities. Employee reviews strategic plans in order to integrate into program and policy plans. Work is diversified and involves interpretation of broad policies and guidelines for program execution. Employee exercises considerable independent judgment in formulating solutions, adapting policies to fit unusual circumstances, and in interpreting and applying policies, rules and code. Employee must be able to react to variables ensuring proper response in accordance with assigned responsibilities and as a direct representative of the agency.
Responsibility:
Incumbent makes major contribution to the agency and to state government as a whole as incumbent directs the operations and proposes changes in existing policy/policies affecting the operations of agency functions within state government. Incumbent is responsible to oversee the development and implementation of all programs and projects to assure that they are meeting all standards. Incumbent is also responsible for organizing work of the agency, setting priorities, determining resource requirements and establishing short or long-term goals and strategies to achieve them. Assignments and review of work are based on general objectives and overall impact on the agency’s mission. Poor judgment and errors could result in legal and/or financial negative consequences for the agency and thus embarrassment to the State.
Personal Work Relationships:
Incumbent has frequent contact with representative of the Governor’s office, Board of Trustees, agency staff, the Attorney General’s office, elected officials, attorneys and other state employees for the purpose of planning, directing, managing, gathering information, problem solving, team building, influencing, motivating, presenting and implementing programs. External contacts such as the general public and vendors for the purpose of providing information, gathering information and routine and non-routine problem solving required to carry out a program or project and fulfill the mission of the agency.
Physical Effort:
None greater than normal.
Working Conditions:
Normal office setting.
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