Job Title: Finance and Membership Manager
Reports to: Executive Director
Supervises: Facility Rentals and Finance Assistant
Works with: Visitor Center Manager
Job Category: Full time
Schedule: 40 hours a week, year-round
Salary range: $38,000-$42,000
RESPONSIBILITIES
The Finance and Membership Manager is responsible for finance and benefits administration, bookkeeping, and managing the membership program for The Arboretum at Flagstaff. The Finance and Membership Manager supervises and manages the work of the Finance Assistant/Facility Rentals position.
Finance and Benefits Administration
Oversee the financial database (QuickBooks), reconcile accounts, generate payroll, track
assets, create reports and projections, and help to develop an annual operational budget. The Finance Manager also assists with the annual audit, working with a third party CPA.
· Provide financial reports to Executive Director and Board as needed.
· Submit annual reports such as the Corporation Commission annual report, Charitable Organization Registration, Annual Sales Tax report, Affidavit for Tax Exemption, IRS Form 1096 and related Forms 1099. This position is also responsible for vehicle registrations at DMV since renewals require authorization to request tax exemption on vehicle taxes.
· Assist with research grant billing, and supply reports as needed.
· Distribute and enter timesheets, adjust payroll information, generate payroll, administer payment of payroll taxes, and quarterly and annual payroll tax filings.
· Research corporate liability concerns and issues, provide annual workers comp audit information to insurance provider, file claims as needed, oversee renewal of liability insurance
· Manage group health insurance enrollment
Membership
Ensure that all membership requests are fulfilled, renewal requests are sent out, and reports provided as needed.
· Daily correspondence as related to membership
· Responding and tracking community requests for membership donations.
· Ordering supplies as needed
Bookkeeping
Manage A/P and A/R and keep filing and systems organized and updated. Process deposits.
Ensure that internal controls are followed.
EDUCATION AND EXPERIENCE
Required:
· College degree
· Minimum three years experience in payroll, bookkeeping and basic accounting
Preferred:
· Membership experience
KNOWLEDGE, SKILLS AND ABILITIES
· Expertise in QuickBooks, Excel, and Word
· Superior organizational, quantitative and communication skills
· Ability to supervise the work of others
TO APPLY
Email cover letter, resume, and two letters of reference to:
Lynne Nemeth
Executive Director
Screening of applications will begin immediately, and the position will remain open until a suitable candidate is identified. The Arboretum at Flagstaff is an Equal Opportunity Employer. For more details about The Arboretum, visit www.thearb.org.
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