UNIVERSITY OF SOUTH WALES
PRIFYSGOL DE CYMRU
Royal Welsh College of Music and Drama
Assistant Librarian (Ref: RWC242)
Grade E, *£28,143 - £32,600 per annum
*appointment will be made to the minimum of the scale
Fixed term maternity cover from 14 March 2016 for 11 months
The Student Experience Department at Royal Welsh College of Music and Drama is looking for a part-time (18.5 hours) maternity cover Assistant Librarian, to support the Librarian in the provision of library services. Your usual working pattern will be Wednesday afternoons (13.00-17.00) and all day Thursday and Friday (8.45-17.00). This includes some supervision of the day to day operation of the Library, with a focus on collection development, academic liaison and user training for the Music Department.
You will work in the College Library as part of a small, dedicated team. You will be enthusiastic, flexible and have an understanding of the needs of staff and students in a higher education environment and an interest in the conservatoire sector. You will job share with another Assistant Librarian, with each of you working 0.5 FTE. You will have particular responsibility for the Music Department, acting as the main point of contact with the Library for staff and students. This will include management of an inter library loans service, selecting new resources and developing our user education. This is an exciting time to be part of the service, as we will be implementing a new library management system (Alma) and increasing our support for the College’s employability skills provision.
The role will suit someone who enjoys a varied post working closely with colleagues both in the Library and outside. There will be scope to introduce new ideas and contribute to the ongoing development of our services.
The terms and conditions of the post (including grade and salary) will be those of the University of South Wales (based on former University of Glamorgan terms and conditions).
CLOSING DATE: 31/01/2016
JOB DESCRIPTION
JOB TITLE: Assistant Librarian – RWC242
GRADE & SALARY: Grade E, *£28,143 - £32,600 per annum
*appointment will be made to the minimum of the scale
DEPARTMENT: Royal Welsh College of Music and Drama
Responsible to: Librarian
Main Purpose of Job:
The Assistant Librarian is responsible for the supervision of day to day library operations and assisting in the provision of services to staff and students of the College and other users. The role has a focus on collection development, academic liaison and user training, particularly for the Music Department
Principal Responsibilities and Duties:
· Assist the Librarian with the overall management and development of the library service
· Assist the Librarian in ensuring that appropriate services and resources are available to support the learning, teaching and research of the College
· Supervise the day to day operation of the Issue Desk and contributing to the operation of the team
· Train staff in library routines
· Provide a professional enquiry service and dealing with user problems
· Participate in the delivery of user education and the compilation of supporting materials
· Act as a point of contact for the Music Department, its academics and students
· Provide general support for the development of the current automated library system (Voyager) and the work to implement a new system (Alma)
· Participate in collection management and maintenance and organisation of stock
· Manage of the inter-library loan service
· Assist the Cataloguer in the cataloguing, classification and subject indexing of new acquisitions and donations, using AACR2, MARC21, RDA and the Dewey Decimal Scheme together with special adaptations for music and drama
· Supervise and carrying out specific project work as required
· Undertake, from time to time, such additional duties as may be reasonably required by the Librarian and/or Principal
PERSON SPECIFICATION
SKILLS AND ABILITIESEssential / Desirable
· Excellent oral and written communication skills
· High level of interpersonal skills. Ability to relate to immediate colleagues, staff at all levels, students and members of the public with tact and diplomacy
· Ability to supervise staff
· Effective team working skills and ability to job share
· Ability to plan and organise own workload to meet multiple concurrent deadlines under pressure. Able to use own initiative and work without direct supervision.
· Excellent IT skills, including confidence with Microsoft Office
· High level information retrieval skills including expertise in bibliographic databases and online research
· Ability to plan and deliver user training / · Experience of html/web authoring
KNOWLEDGE
Essential / Desirable
· Knowledge of a wide range of IT packages, electronic resources and understanding of library management systems
· Knowledge, understanding and experience of developments in electronic information
· Awareness of information literacy developments, particularly within higher education / · Demonstrable knowledge of music
· Knowledge of the higher education and/or conservatoire sector
· Ability to read music
· Awareness of employability skills for students
EXPERIENCE
Essential / Desirable
· Experience of working in a library or information environment and contributing to front line services
· Collection management experience, including evaluation and selection of resources / · Experience of circulation, inter library loans and acquisitions work
· Some experience of working with a budget
TRAINING
Essential / Desirable
· A good honours degree and/or equivalent relevant experience
· A graduate or postgraduate qualification in library / information management or Chartership (MCLIP) by an approved CILIP route and/or equivalent relevant experience
OTHER REQUIREMENTS
Essential / Desirable
· Ability to speak Welsh
It is essential that when making an application, candidates specifically address the criteria set out in the Person Specification. This information will be used in deciding those to be shortlisted.
FURTHER PARTICULARS
The Library
The Library provides services and support for around 900 FTE staff and students of the College. During term we open every evening during the week and every Saturday. The post holder is not required to work evenings or weekends regularly, but will be part of a pool for back-up cover in emergencies.
We have nine members of staff, including a full-time Librarian (line manager to this post), a 0.5 FTE Assistant Librarian working particularly with Drama (job share to this post), a job share Cataloguer (two post holders), a full-time Senior Library Assistant and three part-time Library Assistants (two term-time only). We also employ students to help with shelving, book covering and some Issue Desk support.
All the librarians in the team work at the Help Desk (currently open 11.00-14.00, Monday-Friday), answering enquiries from users and also provide cover as needed at the Issue Desk. There are more than 70,000 records in our library management system and we have around 580 ejournals. We run training sessions for students and library inductions, covering the use of our resources. As part of our Issue Desk services, we also lend out a high number of orchestral sets and receive requests for new material and inter library loans. As a team, we try to participate actively in the life of the College and collaborate wherever possible with other library services across Wales.
Our priority in the next 12 months will be implementing our new library management system, Alma.
Student Experience department
The Royal Welsh College prides itself on being an open, friendly, and supportive institution and works hard to ensure it remains so. Student Support and their holistic experience is important to us and we want to ensure that our students work hard and receive the support, welfare and representation they need. The Student Experience department includes the following resources and services
• a full-time Head of Student Experience and Student Services Assistant working jointly with the College and Students’ Union
• a fully resourced Library service
• supporting Disabled Students
• financial advice and information
• a completely confidential counselling service
• Mental Well-being Support
• a Chaplain, assisting students find a place of worship, regardless of their religious denomination
• a Community Police Liaison Officer
• Personal/Year tutors
• Employability Information (the Complete Artist) and Careers Advice
• Healthy Artist
The College
The Royal Welsh College of Music & Drama, the National Conservatoire of Wales, and part of the University of South Wales Group, competes alongside an international peer group of conservatoires and specialist arts colleges for the best students globally, enabling students to enter and influence the world of music, theatre and related professions.