WRD/PTC.43/INF.1, p. 2

WORLD METEOROLOGICAL ORGANIZATION AND
ECONOMIC AND SOCIAL COMMISSION FOR ASIA AND THE PACIFIC
WMO/ESCAP PANEL ON TROPICAL CYCLONES
FORTY-THIRD SESSION
NEW DELHI, INDIA
2-6 MAY 2016 / FOR PARTCICIPANTS ONLY
WRD/PTC.43/INF.1
(9.III.2016)
______
Original: ENGLISH

INFORMATION NOTE FOR PARTICIPANTS

1. VENUE AND DATE OF THE MEETING

The forty-third session of WMO/ESCAP Panel on Tropical Cyclones will be held from 2-6 May, 2016 at India Habitat Centre, Lodi Road, New Delhi-11003.

2. OPENING OF THE SESSION

The Opening Ceremony will be held on 2 May, 2016 at 10:00 local time.

3. FOCAL PERSONS OF THE LOCAL ORGANIZING COMMITTEE

i) Dr. M. Mohapatra

Scientist–G(Services) & Head RSMC, New Delhi

Mob: +91-9868623475, Fax: +91-24623220

E-mail: ,

ii) Dr (Ms.) Kamaljit Ray.

Scientist-F & Head Nowcast Division

Mob: +91-8587894663, Fax: +91-24623220

E-mail:

4. REGISTRATION OF PARTICIPANTS

Registration for participants will take place on Monday, 2 May 2016 from 09:00-10:00 hrs local time at the venue of the technical sessions. All remaining morning sessions will run from 09:30 to 13:00 hours with afternoon sessions from 14:00 to 17:30 hours.

5. PASSEPORT AND VISA REQUIREMENTS

The visitors who need a visa are urged to check their particular passport and visa requirements well in advance to travel. Certain countries do not require pre-obtained visas to enter India, while others need either a visa or a NOC (No Objection Certificate).

6. TRANSPORT FACILITY

Airport pick-up will be arranged with participants’ name printed on a placard. Your flight details must be sent to the Local Organizing Committee (LOC) at least one week before arrival, so that the designated personnel can meet you at the arrival gate and put you on a transport to your accommodation. If for some reason, you are not met by a member of the LOC, it is suggested that you take an airport taxi. Taxi counters are located at the airport lobby and outside. The taxi fare from the airport to the Janpath /Broadway Hotels is about Indian Rupees 500. The transport from the hotels Janpath/Broadway to meeting venue and back will be arranged by the LOC. In case any delegate stays in any other hotel, he/she has to arrange his/her transport for participation in the meeting.

7. CURRENCY EXCHANGE

Some major currencies are convertible in India. Delhi Airport has money changers in the Baggage Claim Area and also in the Arrival Hall. There are also Automated Teller Machines (ATMs) that will accept credit and cash cards from foreign countries. Please check the instructions for the compatibility of your card before using it in the machines.

Hotel will readily change money, but rates may not be to your advantage. Large business establishments, car rentals and hotels will accept major credit cards, such as Visa, Master Card and American Express. Please keep passports available for identification purposes.

One US Dollar is approximately 64 Indian Ruppe (INR). For all other currencies check the electronic bulletin boards displayed in banks and money changers. If your credit card is encoded with a PIN number, you will be able to withdraw cash from normal ATMs.

8. CLIMATE

It is the pre-monsoon season and therefore is almost dry.

Delhi-Climate Information

Month / Average Temperature / Average Rainfall / Number of rainy days
Daily Minimum / Daily Maximum
May / 25.8° C / 39.5° C / 31.5 mm / 2.5

9. COMMUNICATION

India has excellent communication facilities. Landline and mobile networks are very reliable. Prepaid phone cards and SIM cards for short-term usage on mobile phones are easily available on production of copy of Passport and Visa. The local organizers will establish a communication centre with PCs for Internet and e-mail access during the session. If in need of assistance, please contact the local secretariat.

10. TIME ZONE

Delhi’s local time is 05:30 hours ahead considering the standard Greenwich Mean Time or UTC.

11. ELECTRICITY

The electrical power in Delhi is 220 volts, 50 Hz.

12. HOTEL ACCOMMODATION AND RESERVATION

IMPORTANT: Hotel bookings should preferably be arranged before 15th April, 2016.

The participants of the PTC-43 are requested to book rooms in the said hotel giving reference of the “43rd WMO/ESCAP Panel meeting” organized by India Meteorological Department, New Delhi during 2-6 May, 2016. The payment has to be made by the occupants directly to the hotel on arrival. The full name, passport number, e-mail address, date & time of arrival and departure will be needed for booking the room in the hotel.

(A) Hotel Janpath

Janpath

New Delhi-110001

Phone No: +91-11-23340070

+91-11-23452801

FAX No: +91-11-23368618

Email:

Accommodation has been arranged for participants in the Hotel Janpath in the following negotiated rate;

Room Charges

Rooms (Single Occupancy)+ Tax + complimentary breakfast = Rs.5000/-

Rooms (Single Occupancy)+ Tax + complimentary breakfast + a major meal = Rs.5500/-

Rooms (Double Occupancy)+ Tax +complimentary breakfast = Rs.7000/-

Rooms (Double Occupancy)+ Tax + complimentary breakfast + a major meal = Rs.8500/-

(B) Hotel Broadway

4/15A, Asaf Ali Road

New Delhi-110002

Phone No. +91-11-43663600

E-mail:

Room Charges

Single Room occupancy +Tax + complimentary buffet breakfast & dinner = Rs. 3750/-

Double Room (STD/SUPERIOR) on single occupancy +Tax + complimentary buffet breakfast & dinner = Rs. 4750/-

Double Room (STD/SUPERIOR.) on double occupancy+ Tax+ complimentary buffet breakfast & dinner = Rs. 5750/-

Cancellation policy is as follows

For cancellation made 4 days in advance: No charge

For cancellation made 3 days in advance: 25% of the Room Charge (One Night).

For cancellation made 2 days in advance: 50% of the room Charge (One Night).

For cancellation made 1 day in advance: 100% of the Room Charge (One Night).

For No Show: 100% of the Room Charge (One Night).