DC Everest Idea Charter School

Governance Board Minutes – May 2016

2015 Board Meeting: / DATE & TIME: May 9, 2016, Noon to 1:30
LOCATION: DC Everest Idea School
Members Present
Claire Byrne, Patricia McMurtrie, Andy Dercks, Patrick Schmidt, Gavin Celia, Jacques DuVair, Aidin, Katie, Steve Pophal /
Guests
/
Presiding Officer
Patricia McMurtrie
Minutes Provided By:
AGENDA ITEM / DISCUSSION/CONCLUSIONS / ACTION ITEMS / RESPONSIBLE
PARTY
Minutes Approval
Treasurer’s Report/ Budget Review / Expenses to be paid out for Jane and Megan in SBAA, midterm half of about $8,000 left, roughly $10,000 left in SBAA after the remaining salaries are taken out. Make spreadsheet for what’s left in SBAA. General idea / Claire to make summary of SBAA amount left for Patrick in marketing, / Claire approves, Patrick seconds
New Board Members
Student Representative’s Report /
  • 3-D Printer grant. A 3-D printer was purchased.
  • Model UN program set up by Jacob Eckmann. This will be set up soon. Working with another school. Wildlands School.
  • Senior Palooza May 26.
  • May 19 – Fashion/Art exhibit by Rachel Madsen.
  • Field trip opportunities – Job Fair, Six Flags, Community Service river clean up opportunity.
  • Graduation at Middle School auditorium – June 6 @ 6:00
  • Follow up from the business expo – after you make the contacts with people what will we do to follow up with them? Consider following up with the individual you met with and send them the invitiation to Project Palooza.
/ Can we get calendar invites for events? – Pat will get the information sent out to us.
Administrator’s Report /
  • When the decision was made to go from 3 to 4 advisors – the building budget is based on the head count – second Friday of each year. A change has been made based on the anticipated count.
  • Jeff Kloth – tech person. He is covering the IT at IDEA. Had very positive feedback for the movie.
  • ACT – all juniors must take. Last year 21.7 average for IDEA. This year 11 students averaged 25.3. 23.5 average between the two years. One student is a national merit finalist. IDEA provides ACT prep.
  • Hired two new advisors for 2016-2017 year.
  • SBAA fundraising – we won’t need to pay for a science teacher any longer due to the new hire who is a secondary science teacher.
  • Will we get anymore allocation for Jane’s salary? – there has been no indication that we will get additional resources for her. The difference we’re paying for Jane is $5,800 ($6,000) from the fundraising account. Will we need her more time next year? Jane is here 6 hours a day. If we want to support 2 more hours a day it be $12,000. We could negotiate that the $7,000 we’re getting per new student to cover Jane’s salary. District for the 2 new advisors - $65K for Kendra, $95K to Luke.
  • What point do we get to a full time administrative position? How many students? How many advisors?
  • Reasoning behind 4th advisor was to divy up administrative tasks. How do we justify making Jane full time?
  • Advisors are meant to have 16-18 students – how do we handle the teachers having math and science backgrounds – we can’t expect them to have math/science availability all the time because they have their own advisees.
  • We still have a math teacher – he is a district teacher who’s part of his job came to IDEA for a fifth of his plan.
  • Andy, Jacques, Kendra, and Luke will be meeting this weekend to determine.
  • What we need for administrative? What we need for academic support?
  • What can we do to capture seniors thoughts on their process throughout their time at the school?
  • Lottery – 3 kids on the waiting list. Secondary waiting list has 2 students.
/ Patrick needs information from Andy and Jacques regarding needs for administrative and academic needs. Why we need it? How it will benefit the students?
Advisor’s
Report /
  • FUN Fest May 21st.
  • Young Entreprenuers Academy – ran into group at the Chamber Expo. 12 students interested in competing in this. Possibly running from IDEA.
  • SRI and STAR tests for math and reading this week and will be finished.

2016/2017 Budget /
  • Differences – match changes dues to more kids. The rest was for curriculum supplies due to more students.
/ Andy moves to approve. Katie seconds.
Executive Committee Report /
  • Contract update – in the hands of Dr. Gillmore. Updated the transportation language. Dr. Gillmore would like to add a clause to say it doesn’t cost the district more money. Right now it doesn’t cost the district anything additional for IDEA. For the next 2-3 year contract life it won’t cost the district additional costs. Should we match our contract life to the bussing contract? Don’t think it should because even if the district changes bussing companies that it should stay the same and not create additional expenses for the district.
  • Based on the last experience with hiring, we need to put our hiring process in writing.
  • There were delays on the hiring process because there were issues on determining if the smaller group truly represented the board. IDEA lost out on hiring the number one option because we were held up in the hiring process.
  • The administrator advisor, board, and advisors need to all be on the same page communicating.
  • Transportation – Boys and Girls Club is not an option per their insurance company.
/ All members – need to complete a “handbook/procedures” for hiring process
Policy and Procedures Committee /
  • We are entering into a hyper-competetive teaching job market. We need to be mindful of that in our hiring procedures.
  • Can we make offers based on contingent background check?

Marketing Committee Report /
  • FUN Fest on May 21st.
  • Meeting tonight at 6:00 pm for final preparations.

Enrichment/Programming Committee — Dave Eckmann
New Schedule /
  • No changes, added a few more work at home days.
/ Jacques approves, second Gavin
Other Items
Next Meeting(s) / Next meeting will be June 13, 2016 at 12:00 pm
Adjournment

Approval: Date:

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