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BUDGET PROPOSAL FORM - Hamilton College Student Assembly
2011-2012 v2.0
Please review the following funding guidelines before submitting your proposal:
Travel Funding:
Travel Funding is separated into two separate groups:
- Travel UNDER 100 Miles (Round Trip)
- Travel OVER 101 Miles (Round Trip)
Travel UNDER 100 Miles (Round Trip) is reimbursed via gas receipts. Please request funding in this proposal for an estimated amount you plan to spend on gas for your trip / event. (i.e. for a trip of 50 miles where your vehicle averages 10 miles per gallon: 5 gallons x $3.00 per gallon = $15.00 total gas money request) When using a college van you will be assessed a charge per mile (see below). In addition you must also request funding for Gas Money should your journey require you to refill on the road.
Travel OVER 100 Miles (Round Trip) is reimbursed according to mileage traveled at a rate of $0.55 per mile. Please request funding in this proposal for estimated mileage to be travelled (i.e. for a trip of 250 miles round trip: 250 miles x $0.55 per mile = $137.50 total mileage request). When using a college van you will be assessed a charge of $0.55 per mile driven. In addition you must also request funding for Gas Money should your journey require you to refill on the road.
For ALL Travel Funding Requests: Please submit either a Google Maps, Yahoo! Maps, or Mapquest map in order to document mileage driven.
Food Funding:
Food Funding is only granted to events that BOTH:
- Enhance the quality of the event
- Remain open to the entire student body
Food Funding is CAPPED at $25.00 per person / per day.
In the case that your event does NOT meet either requirement – you may request a meal exchange for the guests of your event by e-mailing
Funding Time Frame:
Budget Proposals MUST be e-mailed to BOTH AND by the times listed below for possible allocation by Student Assembly by the following date. Please see the below schedule for funding consideration and allocation dates and times:
Budget Proposal E-Mailed to [email protected]@hamilton.edu by: / For Possible Allocation by:Saturday January 21, 2012 at 12:00PM Noon / Tuesday January 24, 2012
Saturday January 28, 2012 at 12:00PM Noon / Tuesday January 31, 2012
Saturday, February 4, 2012 at 12:00PM Noon / Tuesday, February 7, 2012
Saturday February 11, 2012 at 12:00PM Noon / Tuesday February 14, 2012
Saturday February 18, 2012 at 12:00PM Noon / Tuesday February 21, 2012
Saturday February 25, 2012 at 12:00PM Noon / Tuesday February 28, 2012
Saturday March 3, 2012 at 12:00PM Noon / Tuesday March 6, 2012
NO BUDGETS CONSIDERED--SPRING BREAK / NO BUDGETS CONSIDERED- SPRING BREAK
NO BUDGETS CONSIDERED--SPRING BREAK / NO BUDGETS CONSIDERED--SPRING BREAK
NO BUDGETS CONSIDERED--SPRING BREAK / NO BUDGETS CONSIDERED--SPRING BREAK
Saturday March 31, 2012 at 12:00PM Noon / Tuesday April 3, 2012
Saturday April 7, 2012 at 12:00PM Noon / Tuesday April 10, 2012
Name of Organization:
Today’s Date:
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Contact Information:
Name:
E-Mail:
Cell Phone Number:
Group Advisor:
Name:
E-Mail:
Extension:
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Number of Group Members:
Please describe the mission of your group as stated in your Constitution:
How has / will your organization contribute to the Hamilton community?
Total Amount Requested:
Write date(s) of event(s) accompanied with detailed and itemized list of anticipated costs here…
Write date(s) of event(s) accompanied with detailed and itemized list of anticipated costs here…
Please explain how spending the money on the items listed above will help your group complete its mission.
List any other offices that you have received funding from or plan to seek money from this semester. Also include the amount of money you have received or are requesting from these other sources.
Submit COMPLETED Form to: &
FUNDING COMMITTEE COMMENTS