FIN04/1415

Minutes of a meeting of the FinanceCommittee held onMonday 30th March 2015atThe Garth, Launton Road, Bicester OX26 6PSto commence at 7 pmfor the transaction of the following business.

Present

Cllr Dave Magee – Chairman

Cllr Nick Cotter

Cllr Richard Mould

Cllr James Porter

Cllr Rose Stratford

Cllr Les Sibley

In attendance:

Cllr Nick Mawer

Cllr Jim Tucker

Cllr Lynn Pratt

Sue Mackrell – Chief Officer

Angie Suter – Administrator

Prior to the meeting, members of the public ask questions on Bicester Vision’s funding and LTP4

Minute No / Agenda item
No
367/1415 / 1 / A representative from OYAP gave a short presentation regarding their request for exceptional grant funding.
APOLOGIES FOR ABSENCE
RESOLVED that apologies were received form Cllr Jim French and Cllr Melanie Magee.
368/1415 / 2 / DECLARATIONS OF INTEREST
RESOLVED thatdeclarations of interest where received from Cllr Porter (OYAP & Enrych), Cllr Tucker (Cleanslate), Cllr Cotter (Immaculate Conception Youth Group & Churches in Bicester) Cllr Sibley (Children’s Centre, Bicester Midwives, Oxfordshire Play Association & Homestart) Cllr Mould, Children’s Centre).
369/1415 / 3 / MINUTES
RESOLVEDthat Councillors confirmed the minutes of the meeting held on:
1st December 2014 -FIN03/1415
370/1415 / 4 / INCOME AND EXPENDITURE REPORT
RESOLVED to note the Income the Expenditure Report for Month 11.
371/1415
372/1415 / 5
6 / FINANCE REPORT
RESOLVED that Councillors noted the Report form the Chief Officer.
INTERNAL AUDIT REPORT 2014-15 (INTERIM UPDATE)
RESOLVED that Councillors Noted the Interim Update internal audit report for financial year 2014/15. Cllr Stratford requested that Officers be congratulated on how well they manage Bicester Town Councils accounts.
373/1415 / 7 / OYAP – REQUEST FOR EXCEPTIONAL GRANT FUNDING
RESOLVED that Councillors proposed that this request be deferred until the new Council is formed after the elections.
5 in favour, 1 did not vote. Motion carried
374/1415 / 8 / GRANT AID 2015
RESOLVEDthat Grant Aid Awards were agreed as per the attached schedule.
375/1415
376/1415
377/1415 / 9
10
11 / BANK BALANCES
RESOLVED that Councillors noted the bank balances.
OPEN QUESTIONS
No questions were raised.
FORWARD PLAN
RESOLVED that Councillors reviewed the forward plan and requested that the Chairman ofBicester Village be invited to the next full Town Council Committee Meeting. It was also requested that the Grant Aid award policy be reviewed, updated and brought to the Policy Committee.
378/1415 / 11 / DATE OF NEXT MEETING: Monday 15th June 2015 at 7pm.
Close of meeting:9.10pm

Minutes FIN04/1415: Finance Committee meeting: Page 1 of 3

Monday 30th March 2015

Signed ……………………………………………