JOINT COMMITTEE

Application for appointment as:

PROCUREMENT AND CONTRACTS MANAGER

(Maternity Cover - up to 14 Months from early January 2017)

(Please complete the form in block capitals)

Name of Applicant:
Address:
Preferred contact telephone number:

This form must be completed and returned, preferably by email as an attachment, no later than 4pm on 27 November 2016 to:

The Corporate Services Director

arc21

Belfast Castle

Antrim Road

Belfast BT15 5GR

Fax Copies will not be acceptable and copies submitted by storage services are not accessible by arc21.

If you have a disability, or your first language is not English, and you have difficulties with any aspect of our recruitment and selection process, please contact the Corporate Services Director on 028 9072 6333.

arc21 is an equal opportunities employer and welcomes applications from all sections of the community.

GUIDANCE NOTES FOR COMPLETION OF APPLICATION FORMS

  • Please also download the Job Description, Employee Specification and Conditions of Employment for this post.
  • Application packs can be downloaded from our website or by email by
  • Please refer to the Job Description and Employee Specification, as candidates are only shortlisted for the next stage of the recruitment process on the basis of information contained in the application form which meets the criteria detailed in the Employee Specification.
  • Please ensure all questions are answered fully and that you fully complete the application form.
  • Application forms, including those submitted electronically, which are received after the above time and date will not be considered.
  • Applications will not be accepted by fax or if submitted using electronic storage services.
  • arc21 accepts no responsibility for checking or notifying candidates if forms are unreadable or incomplete for technical reasons.
  • Please ensure that you retain the original format of the application form at all times.
  • CVs must not be included and will not be considered.
  • We may be unable to acknowledge receipt of application forms but we will write to you once shortlisting has been completed.
  • If you email your application, you may be asked to sign it at interview.
  • If successful, you will be required to produce official original proof of any qualifications supporting your application.

Section 1: Personal details

  1. Your details

Title: (Mr, Mrs, Ms, Miss, Dr etc):
Forenames:
Preferred name:
Surname:
  1. Contact details

Telephone number:
Mobile number:
Preferred contact number:
Email address:
Address 1:
Address 2:
Town:
County:
Postcode:
  1. Other information

National insurance number:
  1. Details of education after 11 years of age

Type of school, college of further education or university attended. (Please do not state the name of the secondary level school you attended):

Type of school, college or university / Dates of attendance

SECTION 2: QUALIFICATIONS AND EMPLOYMENT HISTORY

  1. Qualifications

(a)Details of qualifications obtained - (for example, GCSE, GCE, CSE, RSA/OCR, NVQ, HND/HNC, Degree):

Please state marks, grade or level of qualification as this may be used in short-listing – please refer to the Employee Specification for this post (included within the job description).

Year / Examining body / Level of qualifications obtained / Subject / Mark or grade

(b)You may be applying for a post on the basis of a qualification which is not stated on the employee specification but which you consider to be equivalent. Please list the main topics and modules to clearly demonstrate the equivalence in terms of level, breadth, depth and content, providing any further information which supports your case. The selection panel will make the final decision on the relevance and equivalence of these qualifications:

Year / Examining body / Level of qualifications obtained / Subject and modules studied / Mark or grade

Please provide any other supporting evidence as to the equivalence of the qualifications stated, for example, breadth of overlap with qualification as detailed in the employee specification:

  1. Professional qualifications

(a)Details of professional qualifications obtained

Title of qualification(s) / Date of award

(b)Current membership of professional bodies

Title of Professional Body / Type/Grade of Membership / Date of attainment

(c)Educational or professional studies in progress

Nature of studies / Duration of studies
  1. Employment History

(a)Details of present employment and position(s) held:

Name and address of present employer
(if any) / Exact date employment commenced (dd/mm/yyyy) / Position(s) held with current employer / Salary or scale

(b)Details of previous employment and positions held (Please include Local Government service, if applicable) and any employment breaks:

Name and address of previous employer(s) / From:
(dd/mm/yyyy) / To:
(dd/mm/yyyy) / Position(s) held: / Salary or scale

SECTION 3: EXPERIENCE

You must complete the application form in either typescript (Arial font size 11) or legible hand writing using black ink. You must limit your text in this section i.e. point number 8, to up to five pages. You must not use continuation sheets beyond five pages.

Applicants must, as at the closing date for receipt of applications, be able to demonstrate on the application form, by providing personal and specific examples, that they have at least one year’s experience (gained within the last three years) of effective administration, delivery and management of a number of public sector procurement projects as well as the initiation and management of public sector contracts and such experience may have been gained in either the public, private or voluntary sectors.

The procurement and contract management experience must include relevant experience* of

  • Procurement processes either in the public sector or other sectors which were subject to the European Union Public Procurement Directive requirements.
  • The operational phase of contracts from contract signature through interim services, if any, to full operational phase and then to the conclusion of the contracts.
  • Adopting a constructive and proactive approach to identifying and addressing risks/challenges involved in the procurement process and contract management.
  • Effectively utilising resources and budgets, including data management.
  • Utilisation of relevant IT packages e.g. Microsoft Office products, document management facilities, databases, spreadsheets and e-procurement systems.

* This experience should be within a procurement or contract management function and the applicant is expected to have an awareness of the general commercial environment, in particular, experience of day to day operational implications in a procurement or contract management setting.

SHORT-LISTING CRITERIA

In addition to the above qualifications and experience, arc21 reserves the right to shortlist only those applicants who, as at the closing date for receipt of applications:

  1. In the first instance, can demonstrate at least eighteen months (within the last three years) specific experience in effective administration, delivery and management of public sector procurement projects including utilisation of an electronic procurement system as well as the initiation and management of public sector contracts.
  1. In the second instance possess Membership of the Chartered Institute of Purchasing and Supply (CIPS) at any of the membership grades or be able to demonstrate that they will be workingtowards attaining full membership of CIPS at the time of appointment.

8.Please demonstrate on this section of application form, by providing personal and specific examples, that you have at least one year’s experience (within the last three years) of effective administration, delivery and management of a number of public sector procurement projects as well as the initiation and management of public sector contracts and such experience may have been gained in either the public, private or voluntary sectors.

The procurement and contract management experience must include relevant experience* of:

  • Procurement processes either in the public sector or other sectors which were subject to the European Union Public Procurement Directive requirements.
  • The operational phase of contracts from contract signature through interim services, if any, to full operational phase and then to the conclusion of the contracts.
  • Adopting a constructive and proactive approach to identifying and addressing risks/challenges involved in the procurement process and contract management.
  • Effectively utilising resources and budgets, including data management.
  • Utilisation of relevant IT packages e.g. Microsoft Office products, document management facilities, databases, spreadsheets and e-procurement systems.

* This experience should be within a procurement or contract management function and the applicant is expected to have an awareness of the general commercial environment, in particular, experience of day to day operational implications in a procurement or contract management setting.

NB: arc21 reserves the right to short-list, in the first instance, only those applicants who can demonstrate at least eighteen months experience gained within the last three years, in any of the areas above.

SECTION 4: RELEVANT SKILLS, EXPERTISE AND / OR TRAINING

  1. Give details of any relevant skills, expertise and/or training which may have relevance to this position:

SECTION 5: OTHER INFORMATION

  1. Give details of any illness or injury which incapacitated you for more than seven days during the lasttwo years:
  1. Notice required to terminate present position:
  1. If you are responding to a public advertisement, please provide the required information of two persons not related to you, to whom references may be sent. One of your referees must be either your current or previous employer (if any) and should be able to comment on your ability to carry out the particular tasks of the job. If you do not wish us to contact your present employer, at this stage, please provide your most recent previous employer. References from your current employer will, however, be required in the event that arc21 is considering offering the position to you.

(a)Current or previous employer (if any):

Name:
Job title:
Name of organisation
Address (including post code):
Contact telephone number:

(b)Other employer or nominated character referee:

Name:
Job title (if applicable):
Name of organisation (if applicable):
Address (including post code):
Contact telephone number:

I certify that the above information is correct and understand that any false or misleading information, if proved, may result in no further action being taken on this application, or, if appointed, dismissal from the service of arc21.

Signed: / ______
Date: / ______

EQUAL OPPORTUNITY MONITORING FORM

Ref No: Private & Confidential

Introduction

arc21 is an Equal Opportunities Employer. We do not discriminate against our job applicants or employees and we aim to select the best person for the job.

We monitor the community background and sex of our job applicants and employees in order to demonstrate our commitment to promoting equality of opportunity in employment and to comply with our duties under the Fair Employment & Treatment (NI) Order 1998.

You are not obliged to answer the questions on this form and you will not suffer any penalty if you choose not to do so. Nevertheless, we encourage you to answer these questions. Your answers will be used by us to prepare and submit a monitoring return to the Equality Commission, but your identity will be kept anonymous. In all other regards your answers will be treated with the strictest confidence. We assure you that your answers will not be used by us to make any decisions affecting you, whether in a recruitment exercise or during the course of any employment with us.

Community Background

Regardless of whether they actually practice a religion, most people in Northern Ireland are perceived to be members of either the Protestant or Roman Catholic communities.

Please indicate the community to which you belong by ticking the appropriate box below:

I am a member of the Protestant community:
I am a member of the Roman Catholic community:
I am not a member of either the Protestant or the Roman Catholic communities:

If you do not answer the above question, we are encouraged to use the residuary method of making a determination, which means that we can make a determination as to your community background on the basis of the personal information supplied by you in your application form/personnel file.

Sex: Please indicate your sex by ticking the appropriate box below

Male: / Female

Note: If you answer this questionnaire you are obliged to do so truthfully as it is a criminal offence under the Fair Employment (Monitoring) Regulations (NI) 1999 to knowingly give false answers to these questions.

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