City Council Regular Meeting October 21, 2015Page 1

The Hiawatha City Council met in regular session in the Hiawatha Council Chambers on October 21, 2015. Mayor Tom

Theis called the meeting to order at 5:30 p.m. Council members present: Bob Wheeler, Bob Rampulla, Dick Olson and Marty Bruns. Dennis Norton was absent. Staff present: City Attorney Mark Parmenter, City Engineer John Bender,Fire Chief Mike Nesslage and Police Chief Dennis Marks. Guests: Bill Bennett, Aime Wichendahl and Daniel Hoffmann. Note: Not all guests in attendance signed in.

Wheeler moved the approval of the following consent agenda items: Approval of bills; Finance Director’s Report for September 2015; City Clerk’s Report for September 2015; Department Reports: Community Development, Fire, Library, Parks and Recreation, Police and Public Works; Approval of temporary five (5) day liquor license Class B Beer (BB) (Includes Wine Coolers) and Class C On-Premise Native Wine submitted by Hi-Crew Kiwanis Club for the Playing for Keeps event at 101 Emmons Street, on October 24, 2015, Motion setting FY17 Budget Schedule,seconded by Norton. Motion carried.

Report from Council Members / Mayor / City Administrator

City Administrator Downs mentioned Good Morning Cedar Rapids celebrates milestones of local businesses and World Class Industries is getting a Bravo award. Downs also stated that there will be a ribbon cutting held at LA Trends Addict, located at 1200 North Center Point Road, Suite A on October 28, 2015 at 9:30 A.M.

PUBLIC HEARING – to consider placing plans, specifications, form of contract and estimate of cost on file for the 2015 Sewer and Water Extension Project

Mayor Theis opened the public hearing to consider placing plans, specifications, form of contract and estimate of cost on file for the 2015 Sewer and Water Extension Project at 5:32 P.M. No written or public comments were received at or prior to the public hearing. Public Hearing closed at 5:33 P.M.

City Engineer Bender stated project estimate is $1.4 million and the bid opening will be held on October 29 at 10:00 A.M.

Bruns presented RESOLUTION #15-217 adopting plans, specifications, form of contract and estimate of cost for the 2015 Sewer and Water Extension Project, seconded by Rampulla. Roll call vote: AYES: Olson, Wheeler, Bruns, Rampulla. NAYS: None. ABSENT: Norton. RESOLUTION #15-217 adopted.

Re-setting a public hearing date (November 4, 2015 @ 5:30 P.M.) to consider the proposal to enter into a Development Agreement with BLTS, LLC and providing for publication of notice (Item was originally approved for public hearing on October 21, 2015) – due to a scriveners error in the paperwork

Rampulla presented RESOLUTION #15-218 re-setting a public hearing date (November 4, 2015 @ 5:30 P.M.) to consider the proposal to enter into a Development Agreement with BLTS, LLC and providing for publication of notice (Item was originally approved for public hearing on October 21, 2015), seconded by Olson. Roll call vote: AYES: Bruns, Rampulla, Wheeler, Olson. NAYS: None. ABSENT: Norton. RESOLUTION #15-218 adopted.

Amending the Farmers Market Vendor Lease Agreement to change the fee schedule

Olson presented RESOLUTION #15-219 amending the Farmers Market Vendor Lease Agreement to change the fee schedule, seconded by Rampulla. Roll call vote: AYES: Rampulla, Bruns, Olson, Wheeler. NAYS: None. ABSENT: Norton. RESOLUTION #15-219 adopted.

Authorizing improvement installation for Dell Ridge Second Addition

Olson presented RESOLUTION #15-220 authorizing improvement installation for Dell Ridge Second Addition, seconded by Wheeler. Roll call vote: AYES: Olson, Wheeler, Rampulla, Bruns. NAYS: None. ABSENT: Norton. Motion carried. RESOLUTION #15-220 adopted.

Approving an “At Your Own Risk” Building Permit to begin construction on an addition to an existing commercial building for CCB Packaging located at 1905 North Center Point Road

Olson presented RESOLUTION #15-221 approving an “At Your Own Risk” Building Permit to begin construction on an addition to an existing commercial building for CCB Packaging located at 1905 North Center Point Road, seconded by Rampulla. Roll call vote: AYES: Wheeler, Bruns, Olson, Rampulla. NAYS: None. ABSENT: Norton. RESOLUTION #15-221 adopted.

Industrial Avenue from Boyson Road to North End Pavement Reconstruction / Storm Sewer Improvements RISE Grant Project

City Engineer Bender stated the sub base is down, pavement is poured and the rain didn’t hurt it at all.

Rampulla presented RESOLUTION #15-222 approving application for Partial Pay Estimate #1 for the FY15 Industrial Avenue from Boyson Road to North End Pavement Reconstruction / Storm Sewer Improvements RISE Grant Project, and directing City Clerk to make payment to Horsfield Construction, Inc. of Epworth, Iowa, in the amount of $114,991.66, seconded by Bruns. Roll call vote: AYES: Olson, Wheeler, Rampulla, Bruns. NAYS: None. ABSENT: Norton. RESOLUTION #15-222 adopted.

Possible Closed Session as per Iowa Code Chapter 21.5 (c) to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation

Olson moved entering into a Closed Session as per Iowa Code Chapter 21.5 (c) to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation at 5:37 P.M., seconded by Bruns. Roll call vote: AYES: Bruns, Wheeler, Rampulla, Olson. NAYS: None. ABSENT: Norton. Motion carried.

Bruns moved going out of closed session and entering into regular session at 6:15 P.M., seconded by Rampulla. Roll call vote: AYES: Olson, Wheeler, Bruns, Rampulla. NAYS: None. ABSENT: Norton. Motion carried.

Possible Closed Session as per Iowa Code 21.5(j) to discuss the possible purchase of particular real estate

Rampulla moved entering into a closed session as per Iowa Code 21.5(j) to discuss the possible purchase of particular real estateat 6:17 P.M.,seconded by Olson. Roll call vote: AYES: Bruns, Rampulla, Wheeler, Olson. NAYS: None. ABSENT: Norton. Motion carried.

Rampulla moved to go out of closed session and entering into regular session at 6:24 P.M.,seconded by Bruns. Roll call vote: AYES: Rampulla, Bruns, Olson, Wheeler. NAYS: None. ABSENT: Norton. Motion carried.

There being no further discussion, Rampulla moved to adjourn at 6:26 P.M., second by Wheeler. Motion carried.

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Tom Theis, Mayor

ATTEST:

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Kelly Kornegor, City Clerk