CSAC Objective Adherence

St. Cyril’s

CatholicSchool Advisory Council

Year End Achievement Report

2003 - 2004

CatholicSchool Advisory Council

Year End Achievement Report 2003-2004

Summary of Community Goals Accomplishments:

Year

# Community goals

Achieved

/ challenged / percentage
of Achieved

2003-2004

14

/ 11 / 3 / 78.6 %

2002-2003

14

/ 9 / 5 / 64.2 %

Summary of Issues Presented To C.S.A.C.:

Year

# issues Presented

To C.S.A.C.

Resolved Issues

/ 2003 – 2004
follow-up
required / percentage
of resolved
issues

2003-2004

17

/ 13 / 4 / 76.5 %

2002-2003

16

/ 10 / 6 / 62.5 %

Summary of C.S.A.C. Recommendations:

Year

# C.S.A.C. Recommendations

Accepted

/ Declined / Unresolved

2003-2004

/ 3 / 60 % / 0 / 0 % / 2 / 40 %

2002-2003

/ 4 / 50 % / 2 / 25 % / 2 / 25 %

Summary of C.S.A.C. Bylaw Agenda and Committee Accomplishments:

Year

# C.S.A.C. initiatives

Achieved

/ challenged / percentage
of success / # Committee
Initiatives /

Achieved

/ challenged / percentage
of success

2003-2004

/ 17 / 0 / 100 % / 22 / 21 / 1 / 95 %

2002-2003

/ 16 / 1 / 94 % / 22 / 21 / 1 / 95 %

Community Goals

For

St. Cyril Catholic School

______

Achievement of the Community Goals is the responsibility of the whole community.

C.S.A.C. the school administration and the teachers must work together to encourage the community to achieve these goals.

The Qualities of a good goal are that it be:

Specific

Measurable

Achievable

The goals listed for the St. Cyril Community fall into three categories:

Some goals are to be achieved and only to be maintained

Some goals may or may not be achieved. Measurement is required

Some represent goals that will take time (in some cases multiple years) in order to achieve

Community Goals for St. Cyril Catholic School

Community Goals / Specific Target / - Achieved
- Challenged
1.To maintain dual streams / English Program offered from
grades JK – 8
French Immersion Program offered from grades SK - 8 / - Achieved
2.To offer and maintain minimum of two extra curricular activities per year for each grade level 1 – 8 sponsored by parents, faculty and the community / MS Read-a-Thon
Christmas Concert,
Start-of-Year BBQ / - Achieved
3.To provide and maintain three initiatives where the English and French streams are mutually beneficial / Please refer to appendix on page 22 for a complete list of activities. Additional activities:

Celebration of Quebec’s Carnival,
St. Jean Baptiste Day celebrations.
BiLingual Logo

/ - Achieved

Community Goals for St. Cyril Catholic School Cont’d

Community Goals / Specific Target / - Achieved
- Challenged / % of Participation Achieved
4.To Lead the achievement of the following targets for parental involvement as a percentage of household / C.S.A.C. participation - 8%,
(large attendance to meet Josie Nespolo our Superintendent, and to discuss Ring Road) / - Achieved / C.S.A.C.Membership – 5.9 %
(14 of 234 families)(2003: 4.8%)
C.S.A.C. Attendance – 14.1 %
(33 of 234 families)(2003: 9.1%)
Academic/Curriculum related participation - 10%
(i.e.: parent/community speakers, programs such as “Scientists In The Schools” field trips, participation in curriculum delivery, ) / - Achieved / Parent participation in “Scientist in the Schools”
Please see appendix for other examples.
Parental participation of children receiving sacraments – 100% / - Achieved / Requirement of Sacrament is to have parental registration.

Community Goals for St. Cyril Catholic School Cont’d

Community Goals / Specific Target / - Achieved
- Challenged / % of Participation Achieved
4.To Lead the achievement of the following targets for parental involvement as a percentage of household (cont’d) / Social 75 % - i.e.
(Community Masses, Play Day activities, Winter
Carnival, Fun Day, Concerts, Special Events) / - Achieved / Advent Mass – 30 % 70 families participated.
Volunteer Appreciation BBQ – 40 % 95 families participated to be confirmed.
Christmas Concert – 85 % (200 families to be confirmed) Graduation – 100 % 20 families
Establishes monthly communication with parents: and, issues a calendar at least 2 days before the start of each month. / - Challenged / Calendars were issued monthly. However, circumstances sometimes caused delays in distribution. I Improvement noted.
For planned events issues notices at least 8 working days before the event.
(published special events calendar, preview of next month, regular SCOOP, and CSAC newsletter, …) / - Achieved? / Improved over previous years.

Community Goals for St. Cyril Catholic School Cont’d

Community Goals / Specific Target / - Achieved
- Challenged / % of Participation Achieved
5.To Establish links to the French community and French teachers. / 80 % of supply teachers for French Immersion classes be French speaking. / - Achieved / Metric to be determined. However, there was much success this year at attracting French Speaking supply teachers.
Please see partial list of teachers in appendix.
6. To developand publish a classroom
communication plan when there is a
classroom disruption due to extended
teacher absence / To developand publish a classroom
Communication plan when there is a
Classroom disruption due to extended
Teacher absence / - Challenged / C.S.A.C. has recommended this to be included as a goal in “St. Cyril’s Local Action Plan”.

Community Goals for St. Cyril Catholic School Cont’d

Community Goals / Specific Target / - Achieved
- Challenged / % of Participation Achieved
7.Promote a sense of community within a
Catholic framework by encouraging the
Following specific targets / Participation in a age-appropriate
sacraments / - Achieved / School participated in three Masses at St. Edwards. Communion, Reconciliation, and Confirmation held.
Community masses both within and outside of school hours / - Achieved / 1 community Mass was held during the advent season.
8. Implement methods to measure goals
communicate results to the parent
community / Annual C.S.A.C. Year End
Achievement Report / - Challenged / Reviewed Goals at Year – End, require methods of monitoring throughout the year ; as well as to review the alignment of the goals.

Issues Presented to C.S.A.C.

Issues / Action Taken / - Resolved
- Follow- up Required / Status

Technology in the School

/ Earmarked funds in CSAC budget, met with school board and are on list for lab in library. Sent recommendation for equipment and layout of lab to school board / - Follow-up Required / Awaiting status from School Board.

Ring Road representation

/ Engaged school board – superintendent of planning: Paul Crawford, Created position statement and presented proposal for action to the school board. / - Follow-up Required / Discussions ongoing. Next meeting with Paul Crawfor scheduled for May 11th at 6:30pm.

Making St. Cyril donations a Charitable Donation

/ Preparation continued. Explored option of putting funds with TCDSB for administration and decided to continue to explore setting up St. Cyril as a charitable organization instead. / - Follow-up Required / To be completed pending time and priority.

Low continuation of French Immersion children into the FrenchImmersionHigh School programs

/ High School Information Survey – tabulated and given to superintendent.
High School Information – CSAC co-ordination removed from CSAC Agenda. / - Resolved / Survey results tabulated. Recommendations made to board.

Issues Presented to C.S.A.C. Cont’d

Issues / Action Taken / - Resolved
- Follow- up Required / Status

No mechanism for changing bylaws exists.

/ Assigned to parent for exploration and preparing proposal.
Presented new bylaws for this at Annual General Meeting. Accepted. / - Resolved / New bylaw accepted at AGM.

Bylaw changes to allow for meeting time of 7:30 – 9:30 + more frequent CSAC meetings than 6

/ Approved at September, 2003 CSAC meeting. / - Resolved / New bylaw accepted at AGM.

Parents requested distribution of class lists

/ Contacted parents for permission to distribute, distributed class lists with each list in an individually labeled envelope to ensure confidentiality. / - Resolved

Enrolment Trends. Concern over decline of English enrollment especially in lower grades

/ Deferred to discussion at parent community to decide action plan. / - Follow-up Required / To be reviewed in 2004-2005.

Issues Presented to C.S.A.C. Cont’d

Issues / Action Taken / - Resolved
- Follow- up Required / Status

Recommendation on selling Kawanis Club CDs that feature St. Cyril Students

/ Recommended selling at December events and to have the Student Council sponsor and man the sale. / - Resolved / Sale flyers were also sent home and sale completed

Difficulty getting alter servers to church

/ Presented to CSAC, Mme. Leroux and Kathleen Anne Faustin volunteered to drive children on short notice so that parental forms are not required. / - Resolved

Not enough people to do rosary – especially in French

/ Requested insert in SCOOP asking for volunteers / - Resolved

Investigate making the St. Cyril School Uniform Mandatory

/ Proposal presented, survey distributed. 74% of parent community voted in favour. Change in policy will begin September, 2004. / - Resolved / Some suggestions for next year include:

Review supplier,
Offer opportunity to purchase iron-on or sew-on logos,
Ask for school logo on uniform supplier products,
Sports Uniforms

Issues Presented to C.S.A.C. Cont’d

Issues / Action Taken / - Resolved
- Follow- up Required / Status

Reception of St. Cyril parents at Loretto Abbey open house

/ Discussed at CSAC meeting, Marie Houghton and Darquise took issue forward. / - Resolved

What to do with 300 Staedtler Retractable Gel Ink Pens donated by parent: Rocco Sebastiano

/ Delivered to children of St. Cyril as a Christmas present from CSAC / Resolved

Trans-fat minimization at school

/ Proposed by parent and deferred to the “Special Events Committee” for consideration. / - Resolved / With Special Events Committee for consideration.

Request for funds to ensure 100% attendance at Gr 7/8 trip

/ $1,200.00 Disbursement of funds. $400.00 of this amount was retrieved from existing Student Council funds from previous years and within the CSAC bank account. The remainder is subject to reimbursement by parents as they are able within the remainder of the school year. / - Resolved / Trip completed. All attended

Requested attendance at the 50th anniversary mass at Ricoh Coliseum

/ Mario Loretto coordinated correspondence to parents. / Resolved

C.S.A.C. Recommendations

Recommendation / Action Taken By
Principal/School Board / - Accepted
- Declined
? - Unresolved

Recommended library space be converted to have space for a computer lab

/ Presented this proposal jointly to the school board. Approved by superintendent (Josie Nespolo). Timing of next steps TBD. / - Accepted

Ring Road Recommendations 1: that the proposed park at the North of the school not be made a part of the school property and that it be separately fenced.

/ Presented this to the school board. Negotiations between school board and city ongoing. / ? – Unresolved

Ring Road Recommendations 2: that the school be enhanced and upgraded with additional add-on space so that the portables can be removed and minimize the reduction in play area for the children. Money from this initiative to come from proceeds of land sale.

/ Presented this to the school board. Negotiations between school board and city ongoing. / ? – Unresolved

From 2002-2003 report: As part of security recommendations, all recommendations should include free access to the school through the front door of the school

/ Recommendation forwarded to the board. Security initiative status unknown / - Accepted

From 2002-2003 report: The installation of lights outside the school building

/ Recommendations still under consideration / - Accepted

C.S.A.C. Bylaw and Committee Adherence

Month / C.S.A.C. ‘s Agenda / - Achieved
- Challenged / Committee’s Agenda / - Achieved
- Challenged

SEPTEMBER

/ Orientation/Selection of C.S.A.C. Executive 14th day after beginning of classes / - Achieved / Nomination form and notification of election meeting goes home first day of school / - Achieved
Selection of new council members / - Achieved / Curriculum Night / - Achieved
Confirmation of Special Events Committee / - Achieved / Orientation of new incoming Council – Summary of Basic Calendar of Events / - Achieved
Recruit volunteers for High School Open House Information Night committee / - Challenged
Recommend this be reviewed to determine role of CSAC in this initiative.