Winona Area Youth Hockey Association

Board of Directors Meeting

August 19, 2013- 6:30 PM Bud King Ice Arena

Minutes

6:30 - Call to Order

Attendance

Board Members – Trombetta, Carney, Buerck, Anderson, Larson,Benson, Boberg, Cichosz, Vargas, Kintzle, Paulson

Absent –Fegre, Killian, Slaggie

Non-board members – Cam Kelly (rink employee), Pat Brown (registrar), Rickoff, Craig Dennis, K

Special Reports

-Gambling – Bill Rickoff

  • Month gaming results/revenues reviewed.

-Allowable Expenses

  • Rent - $3000-7000

Cost of Games – 3000-7000

Accounting – 100-200

Payroll Taxes – 250-1000

Mgr. Payroll + Audit – 1000-3000

Combined Receipt Tax – 5000-10,000

Approval of SEPTEMBER Allowable expenses

Motion -- VargasSecond -- Anderson

In favor: 11 Opposed: 0 Abstained: 0---MOTION PASSES

  • Lawful expenditures -
  • Xcel energy August 2013– $10,000
  • Russell Accounting – up to $7500

Motion -- Anderson Second-- Benson

In favor: 11Opposed: 0 Abstained: 0 ---MOTION PASSES

Motion to approve August 2013 Gambling Report

Motion -- Carney Second-- Anderson

In favor: 11 Opposed: 0 Abstained: 0 ---MOTION PASSES

Old Business

-Financial Report –Reviewed by Paul Kintzle

  • Financial reports were sent out via e-mail. Hard-copy was distributed for review. Details reviewed.
  • Balances reviewed.

Motion to approve August Financials

-Motion -- Anderson Second-- Vargas

-In favor: 11 Opposed: 0 Abstained: 0 ---MOTION PASSES

Motion to approve workers compensation annual expense increase - $4567

-Motion -- Anderson Second-- Buerck

-In favor: 11 Opposed: 0 Abstained: 0 ---MOTION PASSES

-Committee Reports

  • Rink – Martin
  • Current rink manager is out with illness for unknown period of time.
  • Cam, Sam, Josh working to keep rink in good shape
  • Josh
  • Ice is good – building up edges, adding snow and water
  • Josh is trained in Zamboni driving and can help
  • Discussed contingencies for rink staffing
  • Charter had to fix cable box, no charge
  • Nets out getting fixed
  • Scheduling – Lee
  • Nothing to report
  • Program – Mark
  • Over 50 skaters registered for fall program
  • Registration for season was reviewed – 39 registered as of this morning
  • Tryouts 2nd to the last weekend of October.
  • Third year LTS players – several questions – will need to have them register for their age level, and the coaching staff will decide.
  • District 9 meeting next week
  • Planning U-10 girls team
  • Fundraising - Erin
  • Calendars – discussed number to print this year. Did 1,200 last season. Plan to print 1,300 this season. Will get order to the printer.
  • Apparel order sent
  • Photo dates being considered
  • Zaza’s wants to donate 1c per wing they sell – in exchange for sponsorship recognition. Will discuss and run through Brian.
  • Tournament– Paul
  • 15 teams registered.
  • Registration – Pat
  • Last weekend went well. This weekend planning large turnout
  • Equipment – Mike Carney
  • Equipment handout this weekend. Will re-assess needs after this weekend.
  • Need x-small helmets and youth large breezers.
  • Gloves are an issue. We will likely not have enough and they get severely worn very quickly.
  • Webmaster - Brian
  • Bar codes for registration/equipment handout going very well

New Business

Key pad for equipment room – will discuss with Jim when he returns

Adjourn

Next meeting will be October 21st