Coaches & Families,
We look forward to seeing everyone at the meet this weekend. If you could please send the following to your participating families it would be appreciated:
Parking
Please remember that we are to park on the EAST side of the facility (in back near the baseball fields closest to the Hamilton Road entrance side). Where we park is a mandatory part of our contract with Academy so to stay in good graces with the facility we ask everyone to adhere to these guidelines. There’s a new walkway that travels from those lots down next to the construction area, under the covered walkway and right on into the set of glassed double doors on the right. Enter there through those glassed double doors, turn immediately right up and go through the second set of solid double doors on up the stairs into the pool balcony.
Warm-Ups Times
Here are the assigned warm-up time periods (these have been adjusted to ensure that we have plenty of room for athletes to safely warm-up in the pool):
Sunday A.M. Session #1: All GCSTO male and female 8 & under swimmers and all female
swimmersfrom all other clubs 7:30 to 7:50 A.M./ All male 8 & under swimmers (except
for GCSTO) 7:50-8:10 A.M.
Meet Starts - 8:15 A.M. (estimated finish time is 9:50 a.m.)
Sunday A.M. Session #2: All GCSTO male and female 9-10 female swimmers 10:20 to 10:40
A.M./ All male 9-10 swimmers (except for GCSTO) 10:40-11:00 A.M.
Meet Starts -11:05 A.M. (estimated finish time is 1:50 p.m.)
Sunday P.M. Session: All female 11 & over swimmers 2:00 to 2:25 P.M./ All 11 & over male
swimmers 2:25-2:50 p.m.
Meet Starts - 2:55 P.M. (this is 15 min later than originally published & our estimated
finish time will be 5:30 p.m.)
Meet Operations
Off-Limit Areas – The area in between the Academy basketball gyms on the lower level are off limits at all times during the course of the meet to meet participants or spectators. The only exception to this rule is on Friday night when participants and spectators may traverse that area to get to the Academy concession stand that will be in operation for their basketball games that night as GCSTO does not run a Friday night concession stand.
No Spectators On Deck – Please remember that only, coaches, meet personal and athletes are to be on deck at any USA Swimming sanctioned event.
Wheelchair Access – Anyone needing wheelchair access should contact their head coach, in advance, so that arrangements can be made with meet management for access to the venue.
Deck Entries – We will take deck entries into open lanes only. Please be prepared to pay with cash or check on the spot to do so.
No Heavy or Breakable Items In the First Two Rows of the Balcony Please – Twice we’ve had instances of something being unintentionally dropped over the balcony edge. A couple years ago an Ipad hit an athlete and caused a concussion in that athlete. Please… no items like this in the front two rows of the bleachers for the safety of all those on deck. Thanks!
No Peanuts at the Pool – We’re running a peanut free environment to help ensure the safety of any competitors with peanut allergies so please do not bring peanuts/peanut products into the event. THANKS!
Clothing – Please bring plenty of towels & extra dry clothes to ensure that your athletes stay as warm as possible at all times as, even with the heat the facility has, it can get cold in hallways and such due to folks coming in and out of the meet.
Flyover starts – We will use flyover starts for all events except the backstroke events.
Wrestling Mats In Athlete Area – Please remind your athlete’s that they are to remain off of the wrestling mats at all times.
Bull-Pen Area – Please be reminded that only athletes, coaches and bull-pen volunteers are to be inside the bull-pen at any time. Parents & spectators are to remain out of that area at all times to help us ensure athlete safety and efficient bull-pen operations.
Heat Sheet Sales
We will have the heat sheets for sale in the foyer as you enter into the facility from that east side parking lot. The heat sheet cost will be $3 per session for all of Sunday’s events. Please do your best to bring exact change for this if you would!
Vendors
GCSTO Booster Club Concessions – We will have our concession stand set up in the athlete rest area (Academy’s Barton or Wrestling Room) with plenty of food and drinks to meet your needs on Saturday & Sunday.
Equipment Vendor – There will be no equipment vendor at the meet so please make sure to bring extra suits, caps, goggles and such in the event that they are needed.
Thanks…
GCSTO