Bella Luna Cabin Rental Agreement

Rental Contract, Rules, and Policies

Please review this agreement and email us back at that you acknowledge the terms of this agreement in its entirety. Also, please bring a signed copy of this agreement with you to leave at the cabin. We appreciate your understanding and support.

  1. Minimum Stay Requirement: A two-night minimum stay is required at Bella Luna Cabin (Bella Luna). A three-night minimum stay is required for most holiday weekends. Occasionally, we may be able to accommodate a single night stay, which will be billed at the prevailing seasonal rate plus a one-hundred-dollar ($100) cleaning charge. For a single night stay please contact us via phone or email to confirm availability.
  2. Holidays:All holidays are charged at the holiday rate of $325 per night for 2 guests. There is anadditional fee of $25per extra guest. A three-night minimum stay is required for holiday weekends (Thursday/Friday/Saturday or Friday/Saturday/Sunday). Thenight prior to the following holidays is subject to the holiday rate: Memorial Day, Fourth of July, Labor Day, Thanksgiving, Christmas, and New Year’s Day.
  3. Minimum Age: You must be 25 years of age or accompanied by an adultparent in order to rent/use Bella Luna.
  4. Rates:Rates that appear in reservation system at time of bookingmay not reflect discountsor additional charges based onoccupancy, holiday and seasonal policies.
  5. Occupancy: Rates are based on two-person occupancy. Any additional guestswill be charged twenty-five dollars ($25) each per night.Bella Luna provides comfortable accommodations for a maximum ofsix (6) adults or a family of six (6). For liability purposes non-paying visitors and/or unregistered guests are not permitted at any time during your stay. A fifty-dollar ($50.00) per person fine will be charged to your credit card for any non-paying visitors and/or unregistered guests present during your stay. Bella Luna was created to provide our guests with a peaceful and relaxing environment. Bella Luna is designed for responsible families and couples, and not for large parties.Any property damage and / or theft will be prosecuted to the fullest extent of the law!
  6. Payment/Fees: Full Payment,for your stay, is required at the time of reservation. We accept Visa, MasterCard, AMEX, & Discover. Reservations are to be made via the online reservation system. We will also contact you to secure your reservation and accept payment. Fees to repair property damage or excessive cleaning costs as a result of your stay will be billed to your credit/debit card.
  7. Cancellation: A one-hundred dollar ($100) fee will be charged for any and all cancellations. Reservations cancelled thirty (30) days or more in advance of stay will receive a full refund minus the one-hundred dollar ($100) cancellation fee. Reservations cancelled less than thirty (30) days, but fourteen (14) days or more prior to stay will receive a fifty percent (50%) refund less the one-hundred dollar ($100) cancellation fee. Reservations cancelled less than fourteen (14) days prior to stay will not be refunded. If we can rebook your dates you will receive a full refund minus the one-hundred dollar ($100) cancellation fee. Refunds and/or credits will not be provided to guests that cancel their reservation, in anticipation of forecasted severe weather. Purchasing a travel insurance policy provides guests with some monetary protection for these events. Guests are encouraged to consider purchasing travel insurance to protect themselves from these events. Guests may explore travel insurance options (coverage offered and price quotes) by visiting the following website: Every major travel insurance provider in the USA is represented on this website.
  8. Check-in: Guest check-in is 4:00 PM or later on the date of arrival. Early check-in may be possible. Please contact us via phone or email to confirm availability.
  9. Check-out: Check-out is no later than 11:00 AM, no exceptions. Before departing, werequest that you wash the dishes/run the dishwasher, clean the coffee maker and clean up after yourselves, both inside and outside of our home. (See Paragraph 11 –“Cleaning and Damages”) Place all garbage in the outdoor trash bins located at the end of our driveway and ensure that the trash bin lids are closed. Do not remove the trash bins from their location at the end of the driveway. There is a twenty-five dollar ($25) charge for failure to remove all garbage, placing it in the trash bins and/or removing the trash bins from their location at the end of the driveway. Do not leave any food in the refrigerator. When checking out of Bella Luna, please follow the instructions on the information sheet regarding the keys. There is a twenty-five dollar ($25) charge for lost or unreturned keys. Guests’ failure to follow these instructions will result in additional charges (cleaning/lost key) that will be billed to your credit/debit card. We cannot accommodate late check-outs as we need to get Bella Luna ready for our next guests.
  10. Early Departure: Refunds and/or credits will not be provided to guests that choose to check-out before their scheduled departure date. There are a number of factors (sudden illness, snow/ice emergencies, etc.) that might result in a guest having to cancel and/or cut short their trip at the last minute. Purchasing a travel insurance policy provides guests with some monetary protection for these events. Guests are encouraged to consider purchasing travel insurance to protect themselves from these events. Guests may explore travel insurance options (coverage offered and price quotes) by visiting the following website: Every major travel insurance provider in the USA is represented on this website.
  11. Cleaning and Damages:Bella Luna is a high quality luxury log home, not your typical "Log Cabin," "bunk house" or "rustic camping cabin." Bella Luna is constructed and furnished with high quality materials, furniture and amenities. We expect that our guests will respect the inside, outside and surrounding property during their stay. We provide our guests with an exceptionally clean home at check-in. Guests are expected to maintain a reasonable level of cleanliness during their stay. A hand vacuum, brooms, dust pan/brush, kitchen hand towels, trash bags, dish soap and dishwasher detergent are provided for our guests' use. Door mats are located both inside and outside of all entry doors. Please clean off any mud and dirt from your footwear when entering Bella Luna. During the winter months, guests are requested to use the provided boot trays to contain the melting snow and ice from their footwear. It is recommended that Food/Drink be enjoyed inside our home in the kitchen or at the dining table or on the covered deck dining or pub table. Guests are expected to clean up any spills immediately to avoid damage to the floors or furniture. Failure to maintain the cleanliness of Bella Luna may result in additional charges to your credit card for excessive cleaning required as a result of your stay. Do not disconnect, alter, or add any electronic appliances to TV system. Do not attempt to rearrange gas logs, tamper with controls, or access the secured fireplace area. If you remove items from or cause damage to our home, furnishings or property, your credit card will be charged for the replacement and/or repairs required. Do not move or rearrange any of our furniture or décor. We reserve the right to charge your credit card for any damages, removed property and/or excessive cleaning required as a result of your stay. The minimum charges for excessive cleaning, damages and removed property will be seventy-five dollars ($75) respectively. If you notice any problems upon checking in, please let us know immediately to avoid any damages being charged to your credit card.
  12. Amenities: Occasionally appliances, hot tubs, fireplaces, barbeques, well pumps, etc. may malfunction. We will service and restore these amenities as soon as quickly as we can, but will not make any rental concession for time without these items. Likewise, loss of electricity, water, or other “Acts of God or Nature” that are outside of our control will not result in a refund of any monies paid. As a result of cleaning and servicing, hot tubs are sometimes not up to full temperature at the time of check-in and may need several hours to heat. We ask that you follow all guidelines and policies regarding use of amenities in order to keep them functioning at peak efficiency. Failure to do so may result in damage or excessive cleaning charges.
  13. Daily Maid Service: While linens and bath towels are provided for your stay, we do not provide daily maid service.
  14. Smoking: Smoking is prohibited inside Bella Luna;on any of the porches, decks or balcony; or in the hot tub. Do not dispose of cigarette buttsanywhere on the property! A minimum cleaning/environmental charge of five hundred dollars ($500) will be charged for any smokingin the structure (part of this clean-up includes but is not limited to cleaning all windows, window treatments, walls, carpet, running special filter devices, etc.).
  15. No Pets: At no time are Pets allowed inside Bella Luna or on the grounds. A minimum cleaning/environmental charge of five hundred dollars ($500) will be charged for any guests violating this rule (part of this clean-up includes but is not limited to cleaning and disinfecting all surfaces, upholstery, bedding and linens to remove pet hair, dander and any pet stains).
  16. Hunting/Firearms/Archery: Absolutely no hunting of any kind is permitted anywhere on the property. No Firearms are permitted to be discharged anywhere on the property, including paint balls and air guns. The use of bow and arrows are prohibited on our property. Guests wishing to practice their archery skills should use the archery range located in Hocking Hills State Park.
  17. ATV's/dirt bikes/Horse Trailers: Absolutely no all terrain vehicles (ATV), four-wheelers, dirt bikes or other recreational vehicles are to be used on the property at any time. Motorcycles used as a mode of transportation to/from the unit may be used and/or parked on the designated driveway and parking areas. No Horse trailers of any sort are allowed on the property at any time. Guests will be responsible for repair costs for any damage caused by any unauthorized vehicles (ATV, dirt bikes, or horse trailers, etc.)
  18. Parking: Vehicles are to be parked in designated parking areas only.
  19. Fireworks: Absolutely no fireworks/firecrackers of any kind permitted to be used anywhere, at anytime on the property. No Candles, Fireplaces, Grills, or Stoves should ever be left unattended by our guests. The Grill will not be moved from its current location.
  20. All Minor Children: Will not be left unattended/unsupervised at any time while on our property. We reserve the right to charge your credit card for any damages, removed property and/or excessive cleaning required as a result of your stay. (See Paragraph 11 - Cleaning and Damages”)
  21. Water and septic: Bella Luna has well and septic systems. The septic system is very effective; however, it will clog up and back up into our home if improper materials are flushed. DO NOT FLUSH ANYTHING OTHER THAN TOILET PAPER. No feminine products or contraceptives (e.g. condoms) should be flushed at anytime. If it is found that items, other than biological waste or toilet paper, have been flushed and clogs the septic system, you will be charged the costs to repair and return the septic system to its normal operating condition.
  22. Hot Tub: The Hot Tub is to be used at your own risk. Guests agree to adhere to all of the terms and conditions as stated in the Addendum to the Rental Contract - Hot Tub Rules and Policies,incorporated herein by reference. If for any reason the hot tub has to be drained and refilled due to guests’ negligence and/or improper use thereof, an additional charge of three hundred dollars ($300) will apply. Guests will be charged for any damages to the hot tub during their stay. (See Paragraph 11 - “Cleaning and Damages”)
  23. Pool Table: MASSE SHOTS ARE NOT PERMITTED! This shot is very abusive to the cloth covering of the table and often results in the cloth being damaged and/or torn. The costs to repair any damages to the pool table as a result of guests’ negligence and/or improper use thereof will be charged to the guests. The minimum charge for repairs will be three hundred dollars ($300).
  24. Foosball Table: The costs to repair any damages to the foosball table as a result of guests’ negligence and/or improper use thereof will be charged to the guests. The minimum charge for repairs will be three hundred dollars ($300).
  25. Driving Conditions: Hocking County is a very rural county with curvy and hilly roads which requires cautious driving. The roads leading to Bella Luna are paved and narrow. They are maintained by the township. There is a long curving gravel driveway, on level ground, from the street to our home. During the winter months, please remember that the roads and/or driving conditions may be slippery. During these times, a four-wheel drive vehicle is highly recommended and may be required to reach Bella Luna during inclement weather or any significant snowfall. Drive at your own risk. See Paragraph 7 “Cancellation” andParagraph 10 – “Early Departure”above for cancellations and early departures in anticipation of forecasted severe winter weather.
  26. While in the Hocking Hills Area: Please remember that you are in the forest and most likely will encounter various woodland animals such as deer, wild turkey, raccoons, squirrels as well as, a wide variety of birds and insects. Please do not feed or approach wildlife. Do not leave food out at night, as you may end up with animals feeding on the food and a mess to clean up in the morning. Bella Luna is professionally exterminated, however that does not makeitbug proof.
  27. Telephone Usage: The use of our phone, for localand domestic long distance calls, is permitted as you may or may not have cell phone service in the area.
  28. Ice chests & Coolers: The storage of ice chests and coolers within the building is strictly prohibited! All ice chests and coolers should be stored on the exterior decks of the building. Guests will be responsible for all damages (floors, furniture, cabinets, counter-tops, walls, etc.) resulting from liquids that leak from ice chests & coolers stored within the building. Do not drag ice chests and coolers across the floors when transporting them to the exterior decks. (See Paragraph 11 - Cleaning and Damages”)
  29. Limitation on use of Facilities -Fire Pit Rules:Fires are only allowed in the designated fire pit area. BONFIRES ARE PROHIBITED ANYWHERE ON OUR PROPERTY! Firewood should only be purchased locally due to the threat of transporting into the area, Emerald Ash Borer, an exotic insect pest that threatens Ohio’s nineteen (19) million acres of forest. Make sure to douse your campfire completely before leaving the property or going to bed. Do not leave the fire unattended at anytime. A responsible adult must be present at all times while a fire is burning.
  30. Disposal of Trash: Guests shall dispose of all waste material generated during their stay in a lawful manner. All trash is to be placed in the outdoor trash bins located at the end of our driveway. Guests are cautioned not to leave trash outside at any time, unless placed in the provided covered trash bins at the end of our driveway, as it will attract animals. (See Paragraph 9 – “Check-out”) Please ensure that the trash bin lids are closed at all times.
  31. Written Exceptions: Any exceptions to the above mentioned policies must be approved in writing in advance by the owners of Bella Luna.
  32. Fraudulent Reservations: Any reservation obtained under false pretense will be subject to forfeiture of advance payment, deposit and/or rental money, and the guests will not be permitted to check-in.
  33. Inspection: The owners of Bella Luna Log Cabin reserve the right to inspect the property at any time. Guests found to be in violation of the rules and policies contained herein,and/or in the Rental Contract Addendum – Hot Tub Rules and Policies, may be subject to additional fees; including but not limited to: damages, cleaning and unauthorized guests. Guests found in violation of the rules and policies contained herein, and/or in the Rental Contract Addendum – Hot Tub Rules and Policies may also be required to depart from Bella Luna prior to their scheduled departure date and forfeit the remainder of any advance payment, deposit and/or rental money.
  34. Liability: Guests agree to assume all responsibility for any injury or damage that may occur during their stay either on the land, porches, decks or balcony; inside Bella Luna; or while using the hot tub (please refer to Addendum to the Rental Contract - Hot Tub Rules and Policies). Caution should be exercised when hiking the property; as well as on all stairs, porches, decks, balcony and the loft area. The guests will not hold the owners responsible for any injury or damage sustained while using Bella Luna’s premises or land. The owners are not responsible for the loss of personal belongings or valuables of the guests. By making this reservation, it is agreed that the guest is expressly assuming the risk of any property damage and or personal injury arising from their use of the property and premises.

The undersigned has read this contract in its entirety and agrees to adhere to the terms and conditions as stated herein and on the Addendum to the Rental Contract - Hot Tub Rules and Policies. The undersigned also gives permission to charge their credit/debit card for the full rental amount of their stay (rental rate and additional guest charges), plus any additional cleaning charges resulting from; and/or damages incurred during; their stay at Bella Luna Log Cabin, as per the terms and conditions contained herein and in the Addendum to the Rental Contract – Hot Tub Rules and Policies.